Hoel-Steffen Construction Co. v. United States

684 F.2d 843, 30 Cont. Cas. Fed. 70,268, 231 Ct. Cl. 128, 1982 U.S. Ct. Cl. LEXIS 346
CourtUnited States Court of Claims
DecidedJune 30, 1982
DocketNo. 541-78
StatusPublished
Cited by26 cases

This text of 684 F.2d 843 (Hoel-Steffen Construction Co. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Hoel-Steffen Construction Co. v. United States, 684 F.2d 843, 30 Cont. Cas. Fed. 70,268, 231 Ct. Cl. 128, 1982 U.S. Ct. Cl. LEXIS 346 (cc 1982).

Opinion

NICHOLS, Judge,

delivered the opinion of the court:

This government contract case presents two issues for resolution. First, whether a contracting officer’s (CO) refusal to substitute subcontractors is arbitrary and capricious. Second, whether a contract provision which relieves the government of liability for a CO’s refusal to substitute subcontractors can preclude recovery where the CO’s refusal to substitute is plainly wrong. We hold that, in the instant case, the CO’s refusal to substitute was, in fact, arbitrary and capricious, or so grossly erroneous as to imply bad faith. We further hold that the exculpatory clause does not preclude recovery where the CO’s actions were of that character.

HH

In the summer of 1978, the General Services Administration (GSA) issued an invitation for bids for the construction of a project to be built in St. Louis, Missouri. Bids were scheduled to be opened at 3:00 p.m. on July 27, 1978. In order to prepare and submit a bid on the project, plaintiff, Hoel-Steffen Construction Company (Hoel-Steffen), solicited subcontractor bids for the mechanical portion of the project from Rock Hill Mechanical Corporation (Rock Hill) and Condaire, Inc. (Condaire). Unbeknownst to its subscontrac-tors, plaintiff established a "freeze point” of 2:00 p.m. on July 27 as the time beyond which it would no longer receive any further subcontract bids. In establishing a 2:00 p.m. "freeze point,” plaintiff had one hour in which to firm up its own bid price before the scheduled bid opening time of 3:00 p.m.

Rock Hill submitted its scope sheet and bid price to plaintiff before the established 2:00 p.m. "freeze point.” Rock Hill’s total bid price was $3,254,020. Condaire submitted a scope sheet to plaintiff but chose not to submit a bid price.

From 2:24 p.m. to 2:52 p.m., Mr. Robert Hoel, plaintiffs president, relayed its bid by telephone to plaintiffs representative in Kansas City, the location of the bid opening. While Mr. Hoel was relaying the bid to plaintiffs represen[130]*130tative, Rock Hill requested Mr. Hoel’s assistant to raise its bid price by $200,000. No reason for this request was given. Rock Hill’s request was conveyed to Mr. Hoel but it was too late to incorporate the change in price into the bid. Plaintiffs bid was submitted to GSA in Kansas City at 2:59 p.m. on July 27,1978.

As low bidder, plaintiff was awarded the contract. Rock Hill refused to perform the work reflected in its scope sheet for the original bid price of $3,254,020. Rock Hill explained that the original bid price reflected an error in calculation. Rock Hill further justified its refusal to perform at its original bid price on the ground that the higher quotation had been made to Edgemont Construction Company (Ed-gemont) who had been the second low bidder on the project.

On September 25, 1978, plaintiff requested Mr. Robert Flack, the project’s CO, to substitute Condaire for Rock Hill, pursuant to paragraph 17.10 of the subcontractor listing clause of the contract. Plaintiff had negotiated with Condaire after award of contract had been made. Condaire had agreed to do the work for $46,000 more than Rock Hill’s original bid. Plaintiff informed Mr. Flack that if Condaire was substituted for Rock Hill, plaintiff would absorb the $46,000 loss. On October 2, 1978, Mr. Flack denied plaintiffs requested substitution on the ground that it was not an "unusual situation” within the meaning of paragraph 17.10.

Plaintiff was forced to employ Rock Hill’s services at the higher bid. Plaintiff now seeks to recover, under a breach of contract theory, the difference between Rock Hill’s high bid and Condaire’s bid.

The trial judge determined that the CO’s decision to refuse plaintiffs request for substitution was arbitrary and capricious but that the exculpatory language contained in paragraph 17.13 precluded plaintiffs recovery. We agree with the trial judge’s conclusion that the CO’s refusal to substitute subcontractors was arbitrary and capricious. We do not agree, however, that paragraph 17.13 precludes plaintiffs recovery. Accordingly, we affirm the trial judge’s opinion in part and reverse in part.

[131]*131II

The contractor must list its subcontractors and may make a change only with the CO’s consent in accordance with paragraph 17.10 of the subcontractor’s listing clause which states:

17.10 No substitutions for the individuals or firms named will be permitted except in unusual situations and then only upon the submission in writing to the Contracting Officer of a complete justification therefor and receipt of the Contracting Officer’s written approval. The Contractor shall not be entitled to any increase in the contract price if substitution is authorized. However, the contract price shall be reduced if the Contractor’s cost of performing the work is decreased as a result of approval of the subcontractor’s substitution. In the event the Contracting Officer finds that substitution is not justified, the Contractor’s failure or refusal to proceed with the work by or through the named subcontractor shall be grounds for termination of the contract under the provisions of Clause 5 of the General Provisions.

As paragraph 17.10 states, a CO will allow a contractor to substitute subcontractors after award of the prime contract only after the request has been submitted to the contracting officer in writing and the contracting officer has approved the substitution, by finding that an unusual situation exists which justifies the substitution. The term "unusual situations,” as used in paragraph 17.10, is defined in the General Services Administration Procurement Regulation (GSPR), 41 C.F.R. § 5B-2.202-71 (1976). GSPR 5B-2.202-71 defines "unusual situations” as:

(1) Death or physical disability, if the named subcontractor is an individual;
(2) Dissolution, if a corporation or partnership;
(3) Bankruptcy;
(4) Inability to furnish a reasonable performance and payment bond;
(5) Inability to obtain, or loss of, a license necessary for the performance of the particular category of work;
(6) Failure or inability to comply with a requirement of law applicable to contractors, subcontractors, or construction, alteration, or repair projects;
(7) Failure or refusal to execute the subcontract in accordance with the terms of an offer submitted to the contractor or bidder prior to the latter’s submission of his bid, but only where the contracting officer can ascertain [132]*132with reasonable certainty the terms of such offer. In the absence of any other factors, such a failure or refusal will be considered an unusual situation only if the bidder obtained, prior to bidding, an enforceable commitment from the subcontractor involved;
(8) Failure to meet any criteria of responsibility set out in Subpart 1-1.12, but only when the contracting officer, in the exercise of sound discretion, finds that substitution for this cause would be in the best interests of the Government (i.e., that it would not be prejudicial to the rights of other bidders and that the contractor or bidder has not attempted to circumvent the restraint on bid shopping by listing a nonresponsible subcontractor in order to gain an opportunity to bid shop prior to making the requested substitution); or

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684 F.2d 843, 30 Cont. Cas. Fed. 70,268, 231 Ct. Cl. 128, 1982 U.S. Ct. Cl. LEXIS 346, Counsel Stack Legal Research, https://law.counselstack.com/opinion/hoel-steffen-construction-co-v-united-states-cc-1982.