Graphicdata, LLC v. United States

41 Cont. Cas. Fed. 77,110, 37 Fed. Cl. 771, 1997 U.S. Claims LEXIS 93, 1997 WL 249151
CourtUnited States Court of Federal Claims
DecidedMay 9, 1997
DocketNo. 97-256C
StatusPublished
Cited by88 cases

This text of 41 Cont. Cas. Fed. 77,110 (Graphicdata, LLC v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Graphicdata, LLC v. United States, 41 Cont. Cas. Fed. 77,110, 37 Fed. Cl. 771, 1997 U.S. Claims LEXIS 93, 1997 WL 249151 (uscfc 1997).

Opinion

OPINION

MILLER, Judge.

This ease is before the court after argument on defendant and intervenor’s Joint Motion for Summary Judgment. The protestor initiated this post-award action seeking injunctive relief restraining the Government from proceeding with performance of a contract for printing patents. The issue is whether the Government’s providing the awardee with government-furnished property not listed in the invitation for bids constitutes a material modification requiring the termination and resolicitation of the contract after the awardee returned the government-furnished property to the Government and refused to sign the proposed contract modification.

FACTS

Plaintiff, GraphicData, LLC (“plaintiff’ or “GraphicData”), is a limited-liability company that provides printed products to commercial and government customers. Since 1987 plaintiff has printed patents for the Patent and Trademark Office (the “PTO”) pursuant to a series of contracts with the Government Printing Office (the “GPO”).1 Plaintiffs most recent contract with the GPO expired on April 22, 1997. The gravamen of plaintiffs cause of action is that the GPO violated its own regulations and basic principles of fair bidding when it provided the awardee, intervenor News Printing Company, Inc. (“NPC” or “intervenor”), with an electronic file that was not listed in the invitation for bids (the “IFB”) as government-furnished property. The court first discusses the patent printing process and next the procedural history of this case. Unless otherwise noted, the facts are not disputed.

1. The patent printing process

Pursuant to the terms of the GPO Program D306S, patents are printed in weekly “issues.” Each issue contains approximately 2,400 patents. A printed patent is made up of three types of pages: (1) a cover/title page(s), which contains an abstract of the patent; (2) a drawing page(s), which contains a drawing(s) of the invention; and (3) a text page(s), which contains a full description of the patented device. Program D306S contractors print patents in two different formats referred to, respectively, as “soft copy” and “hai’d copy.” Patents in soft copy format are printed on standard 8.5” by 11” paper, and patents in hard copy are printed on paper that is longer, narrower, thicker, and stiffer than standard 8.5” by 11” paper. The pages of a soft copy patent are printed on both sides.2 The title page(s) and drawing page(s) of a hard copy patent only are printed on one side.3 For each patent the PTO typically orders 33 soft copies and eight hard copies.

[774]*774The D306S contractor does not use a conventional printing press to meet the PTO duplication requirements. Instead, the contractor receives, on a weekly basis, an 8mm tape(s) that contains in postscript format each of the patents included in that week’s issue. The printer uses Xerox equipment to print the patents contained in the 8mm tapes on the appropriate size paper.

At the same time as the contractor receives the weekly 8mm tape(s), the contractor also receives a paper document known as a “Patent Issue Master Closeout List” (a “PIMCL”). The PIMCL informs the contractor, by patent number, of certain patent format information such as the number of (1) title pages, (2) drawing pages, and (3) text pages. The contractor uses the PIMCL to produce the “invoice support listing.” The invoice support listing is a report that the contractor is required to produce on a weekly basis detailing the types and quantities of patents that were printed in a given week. The contractor does not produce the invoice support listing until after the printing of the weekly issue is completed.

The patent format information contained in the PIMCL also can be stored in computer format. The parties refer to the computerized patent format information as the “electronic file.” Plaintiff contends that the electronic file allows the contractor to greatly streamline the printing process and to reduce its costs of performing the contract with the GPO. While conceding that the patent format information contained in the electronic file may be relevant to printing hard copy patents, defendant and intervenor counter that “[r]eceipt of the ‘Electronic File’ does not by itself permit the automation of the printing process because the ‘patent format information’ on the ‘Electronic File’ cannot simply be fed into the Xerox printers.” Defs & Int’s Br. filed Apr. 18, 1997, at 8-9. They explain that, before the electronic file can automate the printing process, the contractor first must write two computer programs, one that extracts the patent format information from the electronic file and one that connects the patent format information with the 8mm tapes.

2. History of the solicitation

The instant dispute arose from a solicitation for the printing of patents issued by the GPO on July 24, 1996. At the time of the solicitation, plaintiff was the incumbent contractor for Program D306S. The solicitation, issued in the form of an invitation for bids, provided for a bid opening date of August 24, 1996. IFB(I)4 stated that the patents would be furnished to the contractor on 8mm exa-byte tapes and that the low bidder, as a prerequisite to a responsibility determination, would be required to produce copies of 100 patents from a government-furnished tape.

According to plaintiff, IFB(I) indicated that the GPO would make available to the awardee the following government-furnished property (“GFP”): (1) “Camera Copy” for Certificates of Correction, Dedications, Disclaimers, Adverse Actions and Special Certificates; (2) Opaque overlay copy; (3) on occasions, some camera copy for reprints; (4) photoprints; (5) preaddressed mailing label sets; (6) two computer-generated lists for each patent issue, one for hard copies (printed on 25% Rag Ledger) and one for soft copies (printed on white offset book and also furnished on 3.5” disk); (7) subscription list on 3.5” disk; (8) computer generated list of the copy for all Certificates of Correction; and (9) notices of withdrawn patents by tele-fax.

The GPO opened the bids for IFB (I) on August 21, 1996. The GPO identified NPC as the low bidder with a bid of $2,977,731.00, and plaintiff as the second low bidder with a bid of $3,064,439.00. On August 22, 1996, Jack Marken, the contracting officer, received two letters from plaintiff. The first letter requested that the GPO allow plaintiff to correct a mistake in its bid concerning plaintiffs prompt payment discount. The second letter requested the GPO to increase the amount that the GPO had added to NPC’s bid for evaluating travel and per diem [775]*775costs for an on-site government representative and for evaluating the cost of delivering government-furnished materials. Mr. Mark-en informed plaintiff by letter dated September 18, 1996, that he was denying all of plaintiffs requests. Plaintiff subsequently filed a protest with the Government Accounting Office (the “GAO”) on September 26, 1996. See GraphicData, L.L.C., B-2744773.1 (Sept. 26, 1996). The protest reiterated the same objections that plaintiff had made to Mr. Marken. Pursuant to 31 U.S.C. § 3553 (1994), the GPO stayed award of the contract while plaintiffs protest was pending.

On September 26, 1996, the GPO conducted a pre-award survey of NPC.

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41 Cont. Cas. Fed. 77,110, 37 Fed. Cl. 771, 1997 U.S. Claims LEXIS 93, 1997 WL 249151, Counsel Stack Legal Research, https://law.counselstack.com/opinion/graphicdata-llc-v-united-states-uscfc-1997.