Creative Management Services v. United States

989 F.3d 955
CourtCourt of Appeals for the Federal Circuit
DecidedFebruary 26, 2021
Docket20-1449
StatusPublished
Cited by21 cases

This text of 989 F.3d 955 (Creative Management Services v. United States) is published on Counsel Stack Legal Research, covering Court of Appeals for the Federal Circuit primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Creative Management Services v. United States, 989 F.3d 955 (Fed. Cir. 2021).

Opinion

Case: 20-1449 Document: 35 Page: 1 Filed: 02/26/2021

United States Court of Appeals for the Federal Circuit ______________________

CREATIVE MANAGEMENT SERVICES, LLC, DBA MC-2, Plaintiff-Appellant

v.

UNITED STATES, Defendant-Appellee ______________________

2020-1449 ______________________

Appeal from the United States Court of Federal Claims in No. 1:18-cv-01864-LKG, Judge Lydia Kay Griggsby. ______________________

Decided: February 26, 2021 ______________________

CHARLES A. WEISS, Bryan Cave Leighton Paisner LLP, St. Louis, MO, for plaintiff-appellant. Also represented by STEPHEN R. SNODGRASS; ADAM L. SHAW, Washington, DC.

SONIA W. MURPHY, Commercial Litigation Branch, Civil Division, United States Department of Justice, Wash- ington, DC, for defendant-appellee. Also represented by DEBORAH ANN BYNUM, JEFFREY B. CLARK, ROBERT EDWARD KIRSCHMAN, JR. ______________________ Case: 20-1449 Document: 35 Page: 2 Filed: 02/26/2021

Before PROST, Chief Judge, LOURIE and STOLL, Circuit Judges. STOLL, Circuit Judge. Creative Management Services, LLC appeals the deci- sion of the United States Court of Federal Claims dismiss- ing its complaint as time-barred. Because the complaint was not timely filed within the twelve-month statute of limitations established by the Contract Disputes Act, 41 U.S.C. § 7104(b)(3), we affirm. BACKGROUND I In July 2009, Creative Management Services, LLC, d/b/a MC-2 (MC-2) was awarded Government Services Ad- ministration (GSA) task order GSA-00-09-AA-0203 (the Task Order) to provide marketing and logistical support services for the annual GovEnergy Conference. The award was made based on MC-2’s “no cost proposal to GSA,” J.A. 68, under which the “[c]ost for [MC-2’s] service w[ould] be 12% of all revenue generated from booth sales, sponsor- ship sales and registration sales by MC-2 for each confer- ence,” J.A. 65. The Task Order covers a base year from August 13, 2009, through August 31, 2010, with four one- year options. It further states that “Contractor perfor- mance for GovEnergy . . . shall be [in accordance with] the attached [Statement of Work] & at the prices based on es- timated sales as stated herein.” J.A. 64. Relevant to this appeal, the Statement of Work re- quires that MC-2 “establish a separate bank account for all the revenue collected on behalf of the conference as a result of registration, exhibit sales and sponsorship sales.” J.A. 75 § 2.4.2. It also specifies: For this conference, during the course of this con- tract, the Contractor shall collect monies from at- tendee and exhibitor registration fees. The Case: 20-1449 Document: 35 Page: 3 Filed: 02/26/2021

CREATIVE MGMT. SERVS., LLC v. UNITED STATES 3

Contractor shall collect and account for such mon- ies and hold them in trust for GovEnergy. The Con- tractor shall maintain and provide to GovEnergy an accounting of all incoming monies in order to as- sure GovEnergy that all collected revenue has been accounted for. The monies collected shall comprise the “Reserve” for the conference event. With the GSA [Con- tracting Officer’s Technical Representative (COTR’s)] written authorization upon review of a written monthly invoice, the COTR may direct the Contractor to pay itself for services provided, as well as the other monthly ex- penses, from the respective conference event “Reserve”. J.A. 81 § 4.0. The Statement of Work further requires MC-2 to provide a “monthly expense-revenue report [that] shall include, [at] minimum, itemized expenditures, regis- tration and tradeshow fees collected, and balance of the ‘Reserve’ prior to and after applying the invoice.” J.A. 80 § 2.4.22. MC-2 successfully performed the Task Order in 2009, 2010, and 2011, but GSA canceled the 2012 GovEnergy Conference before it began. II On July 18, 2012, “[t]he Government request[ed] that MC-2 return the entire Reserve Fund . . . as well as an ac- counting of the amounts in the Reserve Fund over the life of the contract,” indicating that based on the Government’s “records[,] the amount of Reserve Fund is at least $1,230,127.05.” J.A. 93. MC-2 purportedly responded by Case: 20-1449 Document: 35 Page: 4 Filed: 02/26/2021

letter 1 two days later. The letter argued that GSA never before “claim[ed] that it was entitled to the difference be- tween the [GovEnergy Conference] revenue and expenses,” that MC-2, not GSA, was “entitled to any excess revenue,” and that MC-2 had “submitted to the GSA a final account- ing showing all revenue and expenses” at the end of each contracting year. J.A. 103. 2 In August 2012, MC-2 submit- ted to GSA a termination-for-convenience proposal and supporting documentation that outlined MC-2’s termina- tion costs. In May 2013, GSA sent MC-2 a letter to “open[] negoti- ations on MC-2’s proposed termination costs.” J.A. 94. GSA sent MC-2 another letter in January 2014, again re- questing that MC-2 “provide an accounting of the monies held in the ‘Reserve’ account.” J.A. 98. GSA characterized its letter as “a second demand to MC-2 that all monies re- maining in the account be returned to GSA.” Id. GSA also stated its “belief that the Reserve account under the control of MC-2 contained in excess of $1.3 million in 2012.” Id. MC-2 responded in February 2015 that it had provided the requested information in July 2012 and that “MC-2 im- mediately refunded all monies raised by MC-2 for [the 2012 GovEnergy Conference] as was requested by GSA immedi- ately following the cancelation.” J.A. 100. After stating its belief that “any accounting related to previous years[’] events that were successfully completed are not at issue now,” MC-2 requested that GSA “consider immediate set- tlement of [MC-2’s] cancellation proposal.” Id.

1 The July 20, 2012 letter is not signed or printed on letterhead. 2 In a July 11, 2012 email, MC-2 provided GSA an accounting summary indicating that the “[t]otal surplus at the end of the 2011 event is 1,288,429.05.” J.A. 92. Case: 20-1449 Document: 35 Page: 5 Filed: 02/26/2021

CREATIVE MGMT. SERVS., LLC v. UNITED STATES 5

Four months later, the GSA contracting officer re- sponded. He noted that, although MC-2’s February 2015 response referenced and attached the July 2012 letter, that letter was not in the contract file. He also noted that, un- like previous MC-2 letters, the July 2012 letter was not on MC-2 letterhead and was not signed. Accordingly, the con- tracting officer requested that MC-2 provide a signed copy of the July 2012 letter and evidence that it was sent to GSA. Citing § 4.0 of the Statement of Work, GSA took the position that “the excess monies from one conference year [were] to be used for the following year’s conference ex- penses.” J.A. 104. GSA refused to accept MC-2’s positions “that there are no remaining reserve funds, and in the al- ternative that MC[-]2 is entitled to such monies if they ex- ist, without receiving the required final accounting.” Id. MC-2 responded in August 2015, maintaining its posi- tion that there was no Reserve Fund carried over from year to year, and that it was “not holding any money that be- longs to the Government.” J.A. 108. III On November 10, 2015, GSA sent MC-2 a “letter provid[ing] the Contracting Officer’s final decision” on MC-2’s final termination settlement proposal, which had sought $717,680.10. J.A. 31. After recounting GSA’s de- mand letters and evaluating MC-2’s termination proposal, the contracting officer approved a settlement amount of $628,415.37 for MC-2. Nevertheless, the contracting of- ficer denied MC-2’s claim. The contracting officer reasoned that “[t]he termination proposal negotiations . . .

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989 F.3d 955, Counsel Stack Legal Research, https://law.counselstack.com/opinion/creative-management-services-v-united-states-cafc-2021.