Madison Services, Inc. v. United States

92 Fed. Cl. 120, 2010 WL 1221304
CourtUnited States Court of Federal Claims
DecidedMarch 23, 2010
DocketNo. 09-675 C
StatusPublished
Cited by44 cases

This text of 92 Fed. Cl. 120 (Madison Services, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Madison Services, Inc. v. United States, 92 Fed. Cl. 120, 2010 WL 1221304 (uscfc 2010).

Opinion

OPINION AND ORDER

BLOCK, Judge.

As the once-presumptive awardee in a now-cancelled negotiated procurement by the Federal Emergency Management Agency (“FEMA”), plaintiff, Madison Services, Inc. (“Madison”), challenges the agency’s cancellation decision. For the reasons set forth below, the court finds FEMA’s cancellation of the procurement to be founded upon a reasonable basis, adequately documented in the administrative record, thus placing the decision squarely within the agency’s discretion. Accordingly, the court denies the protest.

I. FACTUAL AND PROCEDURAL BACKGROUND

A sinuous path has led this pre-award protest to its current, and final, juncture. The court’s previous opinion in this matter, Madison Services, Inc. v. United States, 90 [123]*123Fed.Cl. 673 (2009) (“Madison I”), offers a fuller account of this factual and procedural history, but a brief overview is useful here.

On April 10, 2009, FEMA issued Request For Proposals No. HSFEHQ-09-R-0046 (the “RFP” or “solicitation”). Administrative Record (“AR”) 325-434. After the close of bidding and evaluation of all offers, FEMA informed Madison that it was the intended awardee. Compl. ¶ 21. However, FEMA’s reconsideration of its tentative award decision, precipitated by a legal challenge to the solicitation, along with the agency’s ultimate reassessment of its long-term needs, would thus far deny plaintiff its prize.

This series of unfortunate events (at least from plaintiffs perspective) began on June 26, 2009, when TMI Management Systems, Inc. (“TMI”), a FEMA contractor providing services similar to those sought in the RFP, AR 688, filed a protest with the Government Accountability Office (“GAO”). TMI Mgmt. Sys., Inc., B-401530, 2009 CPD ¶ 191 (Comp. Gen. Sep. 28, 2009). GAO ultimately sustained TMI’s protest, and recommended that FEMA reissue the solicitation. Id. at 679. Nine days later, Madison hastily filed its original complaint with this court, seeking to enjoin FEMA from following GAO’s recommendation. Compl. ¶ 31. Defendant promptly moved to dismiss the complaint on ripeness grounds, arguing that FEMA had yet to decide upon its course of action. Def.’s Mot. to Dismiss at 7.

On November 4, 2009, FEMA reached its final decision, opting not to reissue the solicitation, but to cancel it altogether. AR 765. Defendant then renewed its motion for dismissal, arguing that the cancellation had rendered the protest moot, Def.’s Renewed Mot. to Dismiss at 3-4, while plaintiff filed a supplemental complaint challenging the cancellation, Suppl. Compl. ¶¶ 25-42. Defendant then moved to dismiss that filing. Def.’s Opp’n to Pl.’s Mot. to Amend at 1. In Madison I, the court dismissed plaintiffs challenge to FEMA’s reissuance plans on justici-ability grounds. 90 Fed. Cl. at 679-80. In addition, finding that plaintiff had standing to challenge the cancellation decision, the court granted plaintiffs motion to supplement the complaint, thus allowing the protest to proceed to its current juncture. Id. at 683.

A. The Solicitation

The April 2009 solicitation sought on-site facility support services for FEMA’s temporary housing unit (“THU”) program. AR 352. FEMA-managed THU sites fall into two categories, Temporary Housing Storage Sites (“THSS”) and Temporary Housing Staging Areas (“THSA”), which are used, respectively, for THU storage and disposal. Id. According to the terms of the solicitation, the prospective contractor would provide support services to these sites on a contingency basis, pursuant to task orders issued under an indefinite-delivery, indefinite quantity (“IDIQ”) contract. AR 374. Contractor compensation would be on either a “firm-fixed-price” or a “cost-plus-fixed fee” basis, depending on the type of task order, AR 353, and a forty-hour work-week would be required, with no allocation for overtime pay, AR 357. Finally, the solicitation incorporated, by reference, FAR 52.215 — 1(f)(2), which provides that the “Government may reject any or all proposals if such action is in the Government’s interest.” AR 413.

Under the prospective IDIQ contract, FEMA would not commit to the purchase of any particular quantity of supplies or services. AR 374. Rather, the solicitation identified fifteen THU sites (four THSS, eleven THSA), located across six states in the eastern United States, where the prospective contractor would potentially be required to provide needed support services. AR 356-57 (“Statement of Work”). FEMA’s work-force projections indicated that up to 400 full-time contractor employees would be required for “direct site support,” and up to 300 employees would be required for “short-term and special interim projects.” AR 357 (“Anticipated Level of Effort”). Conversely, prospective offerors were on notice that some of the THU sites “may close or may be consolidated during the period of performance of a task order.” AR 368. During the question and answer phase of the procurement, FEMA informed prospective offerors that it was “developing a disposal and closure plan that is subject to change,” and the agency [124]*124provided no specific time-table for potential site closures. AR 332.

B. The Cancellation

Nearly seven months after issuance of the solicitation — with no contract award yet made — the “THU program ha[d] undergone significant changes,” according to the Logistics Management Directorate (“LMD”), FEMA’s program office. AR 763. On October 28, 2009, LMD issued a memorandum requesting cancellation of the solicitation, due to “changes in the scope of THU operations and an accelerated site closure schedule.” Id.; see Def.’s Mot. for J. at 6. LMD noted that the “solicitation’s original requirements were based upon operating 14 or 15 full time sites, and assumed that a contractor would provide a significant percentage of the day-to-day workforce.” Id. LMD indicated, however, that “recent policy changes,” since issuance of the April 2009 solicitation, would permit an “accelerated site closure plan.” Id. As a result, FEMA would require contractor services for only [number redacted] THSS sites, instead of the originally anticipated four THSS and eleven THSA sites. Id. In furtherance of its new policy, the agency also “hired a significant number of FEMA employees to fulfill the daily operational roles, significantly reducing any requirement for contractor provided baseline services.” Id. Accordingly, LMD requested that the contracting officer “re-solieit the workforce contract” for a service area limited to “the [number redacted ] enduring sites.” Id.

Based on the LMD memorandum, the contracting officer concluded that the original “solicitation does not [now] accurately reflect the FEMA’s requirements.” AR 765 (“Cancellation Notice”). The contracting officer rejected the device of simply amending the solicitation, however, because she concluded that “an amendment ... would be so substantial as to exceed what prospective offer-ors reasonably could have anticipated,” and thus would “preclude those sources who likely would have submitted offers had the substance of the amendment been known to them.” Id. Accordingly, on November 4, 2009, the contracting officer cancelled the solicitation. Id.

C. The Protest

Plaintiff contends that “offerors were put on notice in the original solicitation that ...

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Bluebook (online)
92 Fed. Cl. 120, 2010 WL 1221304, Counsel Stack Legal Research, https://law.counselstack.com/opinion/madison-services-inc-v-united-states-uscfc-2010.