R.R. Donnelley & Sons, Co. v. United States

42 Cont. Cas. Fed. 77,249, 40 Fed. Cl. 277, 1998 U.S. Claims LEXIS 13, 1998 WL 39429
CourtUnited States Court of Federal Claims
DecidedJanuary 30, 1998
DocketNo. 96-784C
StatusPublished
Cited by7 cases

This text of 42 Cont. Cas. Fed. 77,249 (R.R. Donnelley & Sons, Co. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
R.R. Donnelley & Sons, Co. v. United States, 42 Cont. Cas. Fed. 77,249, 40 Fed. Cl. 277, 1998 U.S. Claims LEXIS 13, 1998 WL 39429 (uscfc 1998).

Opinion

OPINION

MILLER, Judge.

In this case before the court after trial, the issues to be decided are 1) whether the contracting officer was arbitrary and capricious in canceling an invitation for bids, thereby entitling plaintiff to bid preparation and related costs; and 2) whether, under an implied-in-fact contract theory, plaintiff may recover its pre-award survey and start-up costs incurred during what plaintiff characterizes as the post-bid proposal negotiation phase.

FACTS

R.R. Donnelley & Sons, Company (“plaintiff’), challenges the United States Government Printing Office (the “GPO”) for canceling an invitation for bids related to the printing of patents, thus entitling it to bid preparation and related costs. Plaintiff charges that the contracting officer lacked a reasonable basis for concluding that the printing requirements of the U.S. Patent and Trademark Office (the “PTO”) would drop by 20%. Instead, plaintiff insists that the requirements would drop by only 7.6%, an insufficient reduction to warrant the cancellation of the solicitation.

1. Summary of litigation before the Court of Federal Claims

Plaintiff filed suit in the Court of Federal Claims on December 16,1996. Its complaint contained two counts, breach of implied contract (Count I) and equitable estoppel (Count II). Plaintiff sought $836,673.37 in monetary damages for costs incurred in “bid preparation; formulation and implementation of quality, security and production plans; preaward survey and provision of necessary information to GPO to respond to various protests and preparation to perform the contract; facilities acquisition cost and expenses; [and] legal expenses.” Defendant moved to dismiss Count II for lack of subject matter jurisdiction and for summary judgment on Count I. Following argument on defendant’s motion, the court entered an order on July 28, 1997, denying summary judgment on Count I and dismissing Count II for lack of subject matter jurisdiction. See R.R. Donnelley & Sons, Co. v. United States, 38 Fed. Cl. 518 (1997).

2. The solicitation

On November 15, 1993, the GPO issued a solicitation for the printing of patents and related documents for the PTO, a program known as D306-S.1 The solicitation, issued in the form of Invitation for Bids for Program D306-S (the “IFB”), called for a one-year requirements contract to begin on February 1, 1994, and to end on January 31, 1995. The specifications of the IFB called for 45 soft copy2 patent sets — 40 for distribution to foreign patent offices and five for internal PTO use. The IFB anticipated that print orders would be placed on a weekly basis, as patents are issued3 on a weekly basis. For each issue the PTO expected an average of 52 copies of each patent to be ordered, of which 45 copies of each patent would form the 45 sets required for foreign and PTO distribution. Beyond the 45 copies, the number of copies ordered of each patent would vary, as some patents would be more popular than others. Because the PTO knew that it would always require at least 45 patent sets, the solicitation also called for a line-[279]*279item price for the first 45 copies (which form the 45 sets) and a price for each additional five copies or fraction thereof. In other words, the pricing schedule required the GPO to pay for at least 45 copies of each patent, regardless of whether fewer actually were ordered, or needed.

On December 18, 1993, the GPO informed plaintiff that it was the apparent low bidder.4 Soon thereafter, the contracting officer ordered a full pre-award survey5 and began evaluating whether plaintiff possessed the technical, financial, and production resources necessary to perform the contract.

On January 11-12, 1994, a government pre-award survey team — consisting of three GPO employees and three PTO employees— conducted an on-site survey of plaintiffs facility. Llewellyn W. Dortch, a Donnelley employee in the Federal Government Group who was involved in preparing plaintiffs bid for the Program D306-S contract, testified that plaintiffs preparedness to perform the contract within 30 days of award was of some concern to the GPO. Mr. Dortch understood that a line item of the specification required preparedness within a month of contract award. At the end of the pre-award survey, Mr. Dortch testified, GPO representatives indicated that plaintiff had done a good job and that there was a high likelihood that it would receive the contract “shortly.”

Similarly, David E. Davis, President, Donnelley Com-Com Division, who also was involved in preparing the bid, testified that at the end of the pre-award survey, a GPO representative, Larry McHugh, told him that the plans íooked fine, although Mr. McHugh questioned the adequacy of the floor plan and equipment configuration of the building plaintiff planned to use, and whether plaintiff could make the necessary renovations within 30 days of award. Consequently, plaintiff investigated the possibility of leasing another building. The day after the pre-award survey, Mr. Davis and two or three GPO representatives inspected this facility, which the GPO deemed adequate and approved. Pursuant to the GPO’s approval, plaintiff obtained an option to lease the building. After the final extension of the option, on March 6, 1994 — well after the responsibility determination — plaintiff signed a lease on the building.

Gayle E. Diehl, former manager of the Demand Print Center, Donnelley Com-Com Division, was responsible for drafting and revising the production plans. She testified that the plans were repeatedly sent to the GPO for approval and that “[w]e had to prove to the GPO that we were fully capable of fulfill[ing] the contract.” Ms. Diehl explained that this required the installation of equipment, training of staff, and the ability to be “up and running in 30 days,” as per the contract specifications.

On January 28,1994, the GPO’s pre-award survey team recommended to the contracting officer that the GPO award the Program D306-S contract to plaintiff. On or about this date, plaintiff was determined to be a responsible bidder.

On March 22, 1994, however, the contracting officer, through the Contract Review Board, canceled the Program D306-S solicitation “due to extensive changes in the estimated requirements.” The major impetus for the cancellation was the revelation that the PTO would not require 40 utility6 patent sets for foreign distribution, but would only require 28 sets. This expected reduction of 12 patent sets altered the economic feasibility of the IFB, especially given that the solicitation’s pricing structure was based on 45 patent sets.

[280]*2803. The 12-patent set reduction

Contrary to the court’s findings following the summary judgment proceedings, trial revealed that the 12-patent set reduction was not a direct result of a conversion to CD-ROM storage of patents. See Donnelley, 38 Fed.Cl. at 524. At the time, in early March 1994, some confusion was present among PTO and GPO employees involved in Program D306-S regarding the effect of foreign countries’ CD-ROM capability on the need for fewer paper patent sets for foreign distribution. Robert W.

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Bluebook (online)
42 Cont. Cas. Fed. 77,249, 40 Fed. Cl. 277, 1998 U.S. Claims LEXIS 13, 1998 WL 39429, Counsel Stack Legal Research, https://law.counselstack.com/opinion/rr-donnelley-sons-co-v-united-states-uscfc-1998.