EP Productions, Inc. v. United States

63 Fed. Cl. 220, 2004 U.S. Claims LEXIS 353, 2005 WL 19239
CourtUnited States Court of Federal Claims
DecidedNovember 30, 2004
DocketNo. 04-1428C
StatusPublished
Cited by46 cases

This text of 63 Fed. Cl. 220 (EP Productions, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
EP Productions, Inc. v. United States, 63 Fed. Cl. 220, 2004 U.S. Claims LEXIS 353, 2005 WL 19239 (uscfc 2004).

Opinion

OPINION

ALLEGRA, Judge.

This action involves a post-award protest by EP Productions (“EP” or “plaintiff”), a disappointed offeror for a contract to provide event planning services for an annual training symposium hosted by the United States Army’s Surface Deployment and Distribution Command (“SDDC”).2 Pending before the court are the parties’ cross-motions for judgment on the administrative record. For the reasons that follow, the court GRANTS defendant’s cross-motion and DENIES plaintiffs motion, thereby concluding that no relief is appropriate herein.

1. FACTUAL BACKGROUND3

On October 16, 2003, the SDDC issued Solicitation No. DAMT01-03-R-0072 (the “solicitation”) for a contract to provide meeting planning and organizational assistance to the SDDC for its annual transportation train[221]*221ing symposium. Performance was to begin 12 months prior to the symposium, which is to be held during the last week of April 2005.

The solicitation, as amended, provided for a multi-staged award process under which offerors would submit their complete technical proposals by December 22, 2003. In the first phase of this process, the two facilities proposed by each offeror for hosting the conference were to be subject to an initial “acceptability determination.” Regarding this determination, the solicitation advised—

If any facility is not adequate and does not meet the requirements in the [performance work statement], the Offeror will be rejected and no further evaluation will be done. This means that Offerors that fail the acceptability determination for the facility will not be considered for award and their written proposals will not be evaluated.

Offerors meeting this threshold requirement were to “receive full evaluations of all factors,” with those offerors “with most highly rated proposals and a reasonable chance of receiving the contract award” to be considered “within the Competitive Range.” The latter offerors were to proceed to phase II of the award process, in which they were to make oral presentations using briefing slides. The winning offeror was to be the one within the competitive range “whose proposal conforms to the solicitation requirements and presents the Best Value to the Government.” The government reserved the right to award the contract to an offeror not supplying the lowest price or receiving the highest evaluation ratings. The solicitation also stated that the government “intended” to make the contract award based solely on the offerors’ initial submissions, that is, without further discussions with the offerors.

Eight companies submitted proposals. The evaluation team concluded that seven of these satisfied the threshold facility acceptability requirement. In early February 2004, the contracting officer, the source selection authority, determined that three of these seven — including plaintiff, American Small Business Alliance (ASBA), and the eventual winner, A-S-K Associates — were within the competitive range. A fourth offeror, Avail Inc., was later included in this group after a successful appeal. Between March 3 and 9, 2004, the four offerors within the competitive range made their oral presentations to SDDC officials, with each presentation being videotaped. The evaluation team was deadlocked and could not agree to the rating to be assigned to plaintiffs presentation. The Army’s Source Selection Guide indicates that the source selection authority is not bound by a panel’s rankings. Pursuant to her authority, the contracting officer, who was the source selection authority, reevaluated the oral presentations and gave EP a rating of [], because she felt that it had failed to address adequately one of the required factors, involving [ ].4

In early April 2004, while preparing to document an award decision, the contracting officer conducted an independent, in-depth review of the evaluation team’s findings. She concluded that the evaluation team had failed to identify deficiencies in all eight of the original proposals, and that every offeror remaining in the competitive range had deficiencies that prohibited award on initial offers. On April 5, 2004, the contracting officer e-mailed the four remaining offerors that SDDC would be conducting negotiations to “discuss the weaknesses” in each proposal.5 In an April 6, 2004, “Memorandum for Record,” the contracting officer described her decision to enter into negotiations with the parties and cited at least two indications that a member of the evaluation team was leaking proprietary information to plaintiff. On that basis, and with the “advice and concurrence” of others within SDDC, she decided to con[222]*222vene an entirely new evaluation team to evaluate the revised proposals.

On May 14, 2004, the contracting officer issued a “Pre Negotiation Objective Memorandum,” in which she described the errors that she believed had marred the initial evaluations. In this memorandum, she noted that her prior review had uncovered that seven of the eight original offers — all except plaintiff’s — had failed the threshold facility acceptability requirement. In addition, she noted that her prior evaluation had revealed that — •

every Offeror remaining in the competitive range had deficiencies that prohibited award on initial offers, and discussions would be necessary in order to allow the Offerors to revise their proposal to meet the minimum requirements of the solicitation. A decision was made to allow all Offerors in the competitive range to correct every deficiency in their proposal.

Finally, the memorandum indicated that “[a]n amendment will be issued to ... remove the restrictive acceptability determination on the facility and allow all Offerors an opportunity to correct and/or replace facilities as necessary.” Amendment No. 3 to the Solicitation, effecting this change, was issued the same day.6

Discussions were initiated in writing on May 14, 2004, and followed up telephonically on May 17, 2004. On May 14, 2004, the Contracting Officer sent letters to all four offerors identifying deficiencies and weaknesses in their proposals and inviting them to submit revised proposals rectifying those problems.7 The letter to plaintiff identified two deficiencies, involving [ ] and the need to provide a[ ] for the government’s use at the conference, and one weakness, involving []. It also suggested several items for clarification, including one relating to EP’s oral presentation. Telephonic discussions regarding the topics identified in each offeror’s respective letters were conducted on May 17, 2004. On or before June 4, 2004, the four offerors within the competitive range were allowed to and did submit their best and final offers (BAFOs). On June 8, 2004, the SDDC executed an amendment to the solicitation that permitted offerors to propose meeting rooms that contained pillars; on June 9, 2004, plaintiff provided a slightly revised proposal to accommodate that amendment.

Meanwhile, on June 8, 2004, the contracting officer replaced the original evaluation team with a new, three-member team. The new team conducted evaluations of the revised proposals from June 8-16, 2004, and completed evaluation summary sheets for all four offerors. On June 24, 2004, the contracting officer signed a Price Negotiation Memorandum reviewing the proposals and recommending that A-S-K Associates be awarded the contract.

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63 Fed. Cl. 220, 2004 U.S. Claims LEXIS 353, 2005 WL 19239, Counsel Stack Legal Research, https://law.counselstack.com/opinion/ep-productions-inc-v-united-states-uscfc-2004.