Crown Laundry & Dry Cleaners, Inc. v. United States

39 Cont. Cas. Fed. 76,575, 29 Fed. Cl. 506, 1993 U.S. Claims LEXIS 155, 1993 WL 375188
CourtUnited States Court of Federal Claims
DecidedSeptember 22, 1993
DocketNo. 91-1224C
StatusPublished
Cited by34 cases

This text of 39 Cont. Cas. Fed. 76,575 (Crown Laundry & Dry Cleaners, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Crown Laundry & Dry Cleaners, Inc. v. United States, 39 Cont. Cas. Fed. 76,575, 29 Fed. Cl. 506, 1993 U.S. Claims LEXIS 155, 1993 WL 375188 (uscfc 1993).

Opinion

ORDER

LYDON, Senior Judge:

This case comes before the court on defendant’s motion for summary judgment and plaintiff’s cross-motion for summary judgment. Crown Laundry and Dry Cleaners, Inc. (Crown) has sued in this court seeking money it expected to recover from a contractual arrangement with the United States to provide the government with laundry and dry cleaning services. The thrust of Crown’s complaint is that the government negligently overestimated the extent to which it would use Crown for its laundry and dry cleaning services, and this overestimation, which was integral to the formation of a contract, caused Crown to outlay funds it was not able to recover when the government’s initial projections turned out to be deficient. The court must answer two questions: whether the subject contract was a requirements contract instead of an indefinite quantity contract, and if so, whether the government negligently overestimated the work that Crown would be required to perform under the contract. In its motion, but not in its pleadings, defendant also seeks to recover sums it paid Crown under a contract modification. After considering the parties’ submissions and oral argument, the court concludes that the subject contract should be deemed a requirements contract.

FACTS

For at least a year prior to October 1988, laundry services at the U.S. Missile Command at Redstone Arsenal, Alabama (Red-stone Arsenal), were handled by Holmes & Narver, the prime contractor, which subcontracted the entire contract to Aratex, an Alabama company. Under this contract, Redstone Arsenal leased linens, towels, and similar items from Holmes & Narver and paid them a set monthly rate regardless of the number of laundry items supplied. There was no estimated quantity provision in the Holmes & Narver contract. This contract was principally administered by the Contracting Officer, Johnny Kilpatrick (Kilpatrick), Bonnie Kerschner (Kerschner), a Contract Specialist, and Charles Mayes (Mayes), the Contracting Officer’s Representative (COR). The Holmes & Narver contract covered the period from October 1, 1987 to September 30, 1988.

At some point before contract performance with Holmes & Narver was completed, Redstone Arsenal engaged in a search for contractors to provide laundry services after September 30, 1988. Redstone Arsenal decided to purchase its own laundry items and have a contractor clean and service the items. Whereas under the Holmes & Narver contract the number of items to be cleaned, serviced, and repaired apparently was not critical to the contract price, under the new proposal the number of items to be serviced would be critical to formulating the contract price.

Kerschner drafted a solicitation proposal, which was framed as a request for a con[510]*510tract proposal to provide laundry and dry cleaning services with an opportunity for prospective contractors to negotiate with the government to reach a best and final offer. The solicitation included standard contract clauses, which were assembled by Kerschner, but also needed to identify the laundry needs of each participating unit at Redstone Arsenal — the “using activity requirements” — which would in turn be used to generate quantity .estimates to be given to bidders. The solicitation was put out for bids on or about June 8, 1988.

To assemble the using activity requirements, Mayes turned to Bobby Gene Sheppard (Sheppard), head of the Installation Contracts Management Office at Redstone Arsenal, which had the responsibility for dictating the requirements of the contract. Sheppard reported to the Commander of Redstone Arsenal Support Activity (RASA), which had recommended that the installation’s laundry contract be resolicit-ed. In order to determine the quantity estimates that were to be put in the solicitation, Mayes asked using activities throughout Redstone Arsenal to determine the types and quantities of laundry and dry cleaning services they would require for the contract. In his deposition, Mayes stated that he felt the only information necessary to put into the solicitation was that information on quantities submitted by the using activities. These requests were sent out sometime in 1987. After receiving the estimates from the activities, Mayes compiled the results and sent them to procurement as quantities needed by the using activities. These estimates from the using activities constituted the sole source of information used to prepare materials for the solicitation. The estimates obtained from the using activities spanned monthly periods. Kerschner testified that she multiplied these monthly estimates by twelve to reach the yearly estimate figures used in the solicitation on which bidders premised their bids.

In his capacity as COR for the Holmes & Narver contract, Mayes received Holmes & Narver invoices for monthly payments, along with pickup and delivery tickets. While the invoices would not show the items serviced, the pickup and delivery tickets presumably would show the types and number of specific items supplied by Holmes & Narver. It should be noted again that the Holmes & Narver contract was based on one monthly price covering all items supplied in that month; thus, the number of items used in any one month may or may not have related to the monthly rate paid. Although Mayes maintained the Holmes & Narver records on file, he did not compare these records with the information he received from the various Redstone Arsenal using activities when considering the preparation of the solicitation for the October 1, 1988 contract. Mayes also noted that Kerschner had asked him if there were any records that would show historical laundry usage by units; in response, Mayes stated that he sent the Holmes •& Narver pickup and delivery tickets to Kerschner at the Redstone procurement office in or around June 1988. Kilpa-trick testified that his office (where Ker-schner also worked) had asked for these tickets, but indicated that the request had been made because of litigation that Holmes & Narver had started before the Armed Services Board of Contract Appeals. Kilpatrick states that the tickets were not delivered to be used to prepare or confirm the estimated quantities for the solicitation. Crown contends these pickup and delivery tickets should have been examined to verify the accuracy of the estimates obtained from the using agencies. The government says there is no evidence that the pickup and delivery tickets pertaining to the Holmes & Narver contract were available to the procurement office at the time the solicitation was prepared or, if available, that they would have been useful to test the accuracy of the using activities’ estimates. Crown insists that at the very least this demonstrates that there were data that could have provided comprehensive quantity information spanning the life of the Holmes & Narver contract that the procurement office should have examined.

Over at the Installation Contracts Management Office, Sheppard was aware of the existence of the delivery and pickup [511]*511tickets from Holmes & Narver, and knew that the pickup and delivery tickets would show what Holmes & Narver had laundered and provided to the Command under their contract. According to his deposition testimony, Sheppard did not verify the requirements received from using activities or compare that information to past usage reflected in the Holmes & Narver pickup and delivery tickets.

Free access — add to your briefcase to read the full text and ask questions with AI

Related

South Carolina CVS Pharmacy v. KPP Hilton Head, LLC
Court of Appeals of South Carolina, 2023
State of Ohio v. United States
Federal Claims, 2021
Gates at Williams-Brice Condominium Ass'n v. DDC Construction Inc.
792 S.E.2d 240 (Court of Appeals of South Carolina, 2016)
Passailaigue v. Kuznik
Court of Appeals of South Carolina, 2016
Stevens Aviation, Inc. v. DynCorp International LLC
756 S.E.2d 148 (Supreme Court of South Carolina, 2014)
Carter v. United States
102 Fed. Cl. 61 (Federal Claims, 2011)
SSA Marine, Inc. v. United States
77 Fed. Cl. 662 (Federal Claims, 2007)
Pilley v. United States
74 Fed. Cl. 489 (Federal Claims, 2006)
Engineered Demolition, Inc. v. United States
70 Fed. Cl. 580 (Federal Claims, 2006)
Federal Group, Inc. v. United States
67 Fed. Cl. 87 (Federal Claims, 2005)
Hi-Shear Technology Corporation v. United States
356 F.3d 1372 (Federal Circuit, 2004)
P.R. Burke Corp. v. United States
58 Fed. Cl. 549 (Federal Claims, 2003)
Waste Stream Environmental, Inc. v. Lynn Water & Sewer Commission
15 Mass. L. Rptr. 723 (Massachusetts Superior Court, 2003)
Hi-Shear Technology Corp. v. United States
53 Fed. Cl. 420 (Federal Claims, 2002)
Varilease Technology Group, Inc. v. United States
289 F.3d 795 (Federal Circuit, 2002)
Howell v. United States
51 Fed. Cl. 516 (Federal Claims, 2002)
Schweiger Construction Co. v. United States
49 Fed. Cl. 188 (Federal Claims, 2001)

Cite This Page — Counsel Stack

Bluebook (online)
39 Cont. Cas. Fed. 76,575, 29 Fed. Cl. 506, 1993 U.S. Claims LEXIS 155, 1993 WL 375188, Counsel Stack Legal Research, https://law.counselstack.com/opinion/crown-laundry-dry-cleaners-inc-v-united-states-uscfc-1993.