C C Distributors, Inc. v. United States

42 Cont. Cas. Fed. 77,180, 38 Fed. Cl. 771, 1997 U.S. Claims LEXIS 184, 1997 WL 543131
CourtUnited States Court of Federal Claims
DecidedSeptember 2, 1997
DocketNo. 97-517C
StatusPublished
Cited by18 cases

This text of 42 Cont. Cas. Fed. 77,180 (C C Distributors, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
C C Distributors, Inc. v. United States, 42 Cont. Cas. Fed. 77,180, 38 Fed. Cl. 771, 1997 U.S. Claims LEXIS 184, 1997 WL 543131 (uscfc 1997).

Opinion

OPINION

HORN, Judge.

FACTS

Plaintiff, C C Distributors, Inc. (CCD), is a Texas corporation that operates a Contractor Operated Civil Engineering Supply Store (COCESS) at Tyndall Air Force Base, Florida, pursuant to a contract with the Department of the Air Force. A COCESS is described as a hardware, construction materials and building supply store, located on an Air Force base to support civil engineering personnel performing maintenance and repair services on buildings and infrastructure at the base. CCD has operated the COCESS at Tyndall Air Force Base continuously since 1994, and is currently under contract to operate a store at Tyndall until the end of September, 1997. CCD’s current COCESS contract at Tyndall includes a “base year” and two six-month option periods. The first option has been exercised, the second option will not be exercised, but the Air Force extended the contract three additional months.1 On October 1,1997, the intervenor, DEL-JEN, Inc. (DEL-JEN), which was awarded the civil engineering portion of the new contract at Tyndall, will take over the civil engineering functions, including the COCESS duties formerly performed by CCD. DEL-JEN will commence its responsibilities at Tyndall Air Force Base under a partitioned, comprehensive contract awarded for functional areas of base operating support services covering civil engineering, transpor[773]*773tation, supply/fuels, and information management functions.

According to plaintiffs complaint, on August 3, 1995, the Air Force “published a notice in the Commerce Business Daily (CBD) to solicit potential contractors to provide ‘Base Operating Support Services’ to be performed at Tyndall AFB, located in the northern panhandle of Florida.” The contract was designed as “covering four ‘functional area groupings,’ including ‘civil engineering,’ ‘transportation,’ ‘supply/fuels,’ and ‘information management.’ ” This initial notice indicated that the Air Force intended to issue a request for proposals (RFP) in connection with a cost study being conducted pursuant to OMB Circular A-76 to determine whether the services should be contracted out to the private sector or performed in-house by government personnel. The August 3, 1995 notice also stated that the Air Force contemplated awarding a small business set-aside contract.

On September 28, 1995, the Air Force published an amended notice in the CBD, expanding the solicitation field to include all potential offerors, large as well as small businesses, and adding a requirement for aircraft maintenance services in support of F-15 aircraft. The Air Force also announced that this contract could be partitioned, by functional area groupings, thereby allowing for different contractors for the various functional areas, and that the solicitation was scheduled to be released in November 1995.

Plaintiff admits that it was aware of the CBD announcements, but contends that both of the CBD announcements, designed to implement a comprehensive repackaging of base services, failed to indicate that the COCESS responsibilities would be subsumed within the proposed “civil engineering” functional area. Both the August 3,1995 and the September 28, 1995 CBD notices included the following language concerning the “civil engineering” functional area:

1) Civil Engineering (CE), which includes requirements to maintain all assigned facilities, associated systems and supporting infrastructure at Tyndall AFB and other off-base sites to include [listing of facilities omitted].

The original RFP, as issued, also referred to “civil engineering activities” and provided, in pertinent part, as follows:

5.5 LOGISTICAL SUPPORT. The contractor shall maintain and operate material acquisition function LAW AFP 85-81, and AFM 67-1 series to provide support for all Civil Engineering activities.

The RFP was amended numerous times pri- or to its ultimate October 9, 1996 closing date.2 In amendment number 5, issued on August 19, 1996, explicit reference to the COCESS facility appeared, as follows:

5.5 LOGISTICAL SUPPORT. The contractor shall maintain and operate material acquisition function LAW AFP 85-81, and AFM 67-1 series to provide support for all Civil Engineering activities; accomplishing tasks currently performed by the Contractor Operated Civil Engineering Supply Store (COCESS).

CCD never sought clarification of the CBD notices, did not request to be put on a bidders’ list, did not request a copy of the RFP, or request clarification of the RFP. The Air Force did not attempt to solicit or notify CCD about the RFP outside of the August 3, 1995 and September 28,1995 announcements published in the CBD. CCD did not submit an offer. DEL-JEN was awarded the civil engineering portion of the contract on April 1, 1997, for performance to commence on October 1, 1997, and two other contractors were selected, one to provide aircraft maintenance services, and one to provide supply/fuel and on-base transportation services.

In early April, 1997, CCD alleges it first learned about the award to DEL-JEN. Consequently, CCD contacted DEL-JEN to indicate that CCD looked forward to working with DEL-JEN at Tyndall. According to plaintiff, it was during this conversation that CCD allegedly learned of the possibility that the COCESS function had been merged or subsumed into the contract awarded to DEL-JEN for comprehensive civil engineer[774]*774ing functions at Tyndall. At that time, CCD and DEL-JEN had a dialogue about CCD possibly subcontracting from DEL-JEN the COCESS portion of the newly awarded contract. Thereafter, on April 25, 1997, and on April 30, 1997, CCD wrote to the contracting officer at Tyndall and to the Air Force’s Director of Contracting, Air Education and Training Command. According to plaintiffs complaint, the letters “asked why CCD was not invited to submit an offer for the contract and inquired about the effect, if any, of the contract award to DEL-JEN on the continuation of CCD’s COCESS contract.” On May 28, 1997, CCD signed a modification of its current contract, which was signed by the Air Force on June 5,1997, and which created a new end date for plaintiffs contract. Subsequently, in a letter dated May 29,1997, the Air Force responded to CCD’s letters of late April, 1997, and verified that DEL-JEN would assume CCD’s COCESS responsibilities on October 1, 1997, at the conclusion of CCD’s contract.

CCD filed a bid protest with the General Accounting Office (GAO) on June 6, 1997, “alleging that the Air Force effectively and improperly excluded CCD from the competition for the opportunity to perform the COCESS function and the other services to be performed by DEL-JEN.” On July 17, 1997, CCD’s protest was dismissed by the GAO on the grounds that:

CCD’s protest alleges improprieties in the solicitation and thus should have been filed prior to the closing date. CCD concedes that it was aware of the agency’s procurement of the civil engineering services through both the August 3, 1995, CBD announcement seeking qualified small business sources and the September 28, 1995, announcement of the issuance of the RFP on an unrestricted basis. In the year between the announcement of the procurement and the closing date, CCD never requested a copy of the RFP and never sought clarification of the requirement.

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42 Cont. Cas. Fed. 77,180, 38 Fed. Cl. 771, 1997 U.S. Claims LEXIS 184, 1997 WL 543131, Counsel Stack Legal Research, https://law.counselstack.com/opinion/c-c-distributors-inc-v-united-states-uscfc-1997.