International Science & Technology Institute, Inc. v. United States

53 Fed. Cl. 798, 2002 U.S. Claims LEXIS 118, 2002 WL 31399663
CourtUnited States Court of Federal Claims
DecidedMay 17, 2002
DocketNo. 96-251 C
StatusPublished
Cited by3 cases

This text of 53 Fed. Cl. 798 (International Science & Technology Institute, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
International Science & Technology Institute, Inc. v. United States, 53 Fed. Cl. 798, 2002 U.S. Claims LEXIS 118, 2002 WL 31399663 (uscfc 2002).

Opinion

OPINION

DAMICH, Chief Judge.

This case is before the Court on Defendant’s motion for summary judgment and its renewed motion to dismiss Count V of the complaint and Plaintiffs cross-motion for summary judgment and renewed motion for partial summary judgment as to Count V of the complaint. For the reasons enumerated below, Defendant’s motion for summary judgment and its renewed motion to dismiss Count V is GRANTED and Plaintiffs cross-motion for summary judgment and its renewed motion for partial summary judgment as to Count V is DENIED.

I. Background

This case, transferred to this Court on September 5, 2001, involves a cost plus fixed-fee contract between Plaintiff International [800]*800Science and Technology Institute, Inc. (“ISTI”) and the United States Agency for International Development (“USAID”). This five year contract (ANE-0354-C-00-8030-00) was awarded to ISTI on April 18, 1988, for providing support services to the Indonesian government in expanding its child survival programs. The initial contract estimated the cost of fulfilling the contract at $12,336,641. The fixed fee was set at $914,475. The initial total estimated cost plus fixed fee was $13,251,116. At the time the contract was signed, funds in the amount of $5,911,941 had been obligated to the contract for the payment of costs and fixed fee. However, during the period of contract performance, the amount of funds obligated to the contract changed over time.

A. Structure of Reimbursement of Indirect Costs

The heart of this dispute involves the manner in which the Government reimburses (or in this case did not reimburse) ISTI’s claims for reimbursement of indirect costs incurred under the contract. After the contract performance began, ISTI billed the Government on the contract approximately every three weeks. The sections of this contract which are relevant to the dispute are found in sections B.5, B.6, B.7, and B.8. Section B.5 of the contract sets out the overall budget of the project. Section B.5 states in relevant part:

Without the prior written approval of the A.I.D. Project Officer (which must be retained by the Contractor for audit purposes, and a copy of which must be furnished to the Contracting' Officer by the Contractor), the Contractor may not exceed the estimated dollar cost of any individual line item of cost shown below by more than 15 % of such line item, except for (a) indirect costs, which are governed by Part 6 of this Section B; and (b) salaries and wages, which may not be exceeded unless approved by the Contracting Officer.

Pl.’s Cross-mot. at App. 326.

Sections B.6, B.7, and B.8 are geared specifically toward the reimbursement of indirect costs under the contract. Section B.6(a) states in x*elevant part:

The United- States dollar costs allowable under this contract shall be limited to reasonable, allocable, and necessary costs determined in accox’danee with the clauses of this contract entitled, “Allowable Cost and Paymentfsie]” and “Fixed Fee.” (FAR 52.21607[sic]) and “Payment” (AIDAR 752.7003. Altermates[sic] 70 and 71).

Pl.’s Cross-mot. at App. 329. The “Allowable Cost and Payment” clause of Federal Acquisition Regulation (“FAR”) 52.216-07(e) requires the Government to reimburse a contractor at the agreed upon billing rates pending establishment of final indirect cost rates. 48 C.F.R. § 52.216-07(e). The clause further obligates the Government to negotiate with a contractor to establish final indirect cost rates in accordance with 48 C.F.R. § 42.7. 48 C.F.R. § 52.216-7(d).

Section B.7 of the contract establishes the indirect cost rates for fringe benefits, G & A expenses, and overhead (subdivided by costs incurred in the home office, field — U.S., and field — local labor.) PL’s Cross-mot. at. App. 329. In connection with these indirect cost rates, section B.7, further provided that “[pjending establishment of revised provisional or final indirect cost rates for each of the contractor’s accounting periods which apply to this contract, provisional payments on account of allowable indirect costs shall be made on the basis of the following negotiated provisional rate(s) applied to the base(s) which is (are) set forth below.” Id.

Section B.8 of the contract provides the mechanism for reimbursement of indirect costs and a ceiling on indirect cost rates. This section contains several provisions relevant to this suit. First, the contractor is precluded from changing “his established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.” P.’s Cross-mot. at 330. Second, the ceiling rates are established. “Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates....” Id. Third, the Government is released from any obligation to reimburse for indirect costs above the ceiling rates. “The Government shall not be [801]*801obligated to pay any additional amount on account of indirect costs above the ceiling rates established herein.” Id.

In previous contracts with the Government, ISTI had used a specific scheme for the payment of indirect costs that could be found in separate Negotiated Indirect Cost Reimbursement Agreements (NICRAs) as approved by USAID. Pl.’s Cross-mot. at App. 248. However, in the contract at issue, a markedly different scheme was adopted in section B.7 that used a different rate structure. The two rate structures differed insofar as the in section B.7 the overhead distribution base was subdivided into three rates whereas the NICRA rates for overhead were not subdivided. On December 14, 1988, modification 0002 was executed in which the indirect cost rates were changed in order to reflect the NICRA rates. Modification 0002 eliminated separate overhead rates for home office, field-local, and field-U.S. personnel. Pi’s Cross-mot. at App. 316, 329. However, the ceiling rates in section B.8 did not reflect the distribution base of the NICRA rates. These rates included rates for fringe benefits, G & A, field local-overhead, field-US overhead, and home-office overhead. Pl.’s Cross-mot. at App. 330.

B. Limitation of Funds and Limitation of Costs Clauses

Section B.5 of the contract, which sets out the overall budget of the contract, provided that “FAR Clause 52.232-22 entitled ‘Limitation of Funds’ is applicable to this contract until the contract is fully funded, at which time FAR Clause 52.232-20 entitled ‘Limitation of Cost’ applies.” Pl.’s Cross-mot. at App. 326. In addition, section B.3(b) of the contract also provided that “[t]he clause entitled, ‘Limitation of Funds’ applie[s] to the contract,” and section I, which describes FAR clauses incorporated by reference into the contract, incorporated the Limitation of Funds (“LOF”) clause and the Limitation of Costs (“LOC”) clause. Pl.’s Cross-mot. at App. 325, 366.

The LOF/LOC clauses require a contractor to give the Contracting Officer notice in order to be eligible for reimbursement of costs in excess of the allotted funds or total estimated cost. The LOF clause provides as follows:

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Bluebook (online)
53 Fed. Cl. 798, 2002 U.S. Claims LEXIS 118, 2002 WL 31399663, Counsel Stack Legal Research, https://law.counselstack.com/opinion/international-science-technology-institute-inc-v-united-states-uscfc-2002.