International Graphics, Division of Moore Business Forms, Inc. v. United States

32 Cont. Cas. Fed. 72,409, 5 Cl. Ct. 100, 1984 U.S. Claims LEXIS 1431
United States Court of Claims·Decided April 18, 1984·No. No. 586-83C·Published·Cited by 3 cases

Opinion

ON PLAINTIFF’S MOTIONS IN LIMINE

REGINALD W. GIBSON, Judge;

This matter comes before the court on plaintiff’s first and second “Motion In Limine,’’ filed February 29 and March 2, 1984. Said motions, and defendant’s response thereto, come as the latest skirmish in a long series of procedural battles, pertaining to the cancellation of a solicitation (Program 114-S) by the Government Printing Office (GPO) for the printing and distribution of the Commerce Business Daily (CBD).1 Plaintiff’s first motion seeks the exclusion from evidence in the forthcoming trial on the merits of a series of proposed exhibits filed by defendant and related testimony, which purport to estimate the in-house costs of performing the requirements of Program 114-S under the standards of Office of Management and Budget (OMB) Circular A-76 (A-76).2 In its first motion, plaintiff contends that defendant’s estimates and re-estimates in the exhibits it challenges constitute an ex post facto attempt to justify cancellation of its solicitation which contradict both A-76 and the general principles of fairness in government procurement. Plaintiff’s second motion seeks the exclusion of all evidence (documentary and otherwise) directed at justifying the cancellation of the solicitation by utilizing the cost comparison standards of the August 4, 1983 amended ver[102]*102sion of A-76. It contends instead that only the 1979 version of A-76 (as amended by Transmittal Memoranda between 1980 and 1982) provides valid standards for comparison between in-house costs and commercial bids.

The facts pertinent to plaintiff’s present motions are set forth below. For the reasons stated hereinafter, this court must deny both of plaintiff’s motions.

FACTS

On February 24, 1982, the GPO issued a solicitation styled Program 114-S, which advised in its letter of transmittal to prospective bidders as follows:

... The Government Printing Office is doing a feasibility/cost analysis for the requirements of the “Commerce Business Daily.” This will be accomplished as outlined in OMB Circular No. A-76. This solicitation is in part for information and planning purposes and consequently, it may be that the Government will not award a contract on the basis of this solicitation____ (Emphasis added.)

Subsequently, a pre-bid conference was held on Program 114-S on March 9, 1982, which was attended by prospective bidders, including plaintiff. The following bidder questions and GPO responses, pertinent to the issues herein, occurred:

Q. Can you provide a copy of OMB Circular No. A-76 referred to in your letter of February 24, 1982?
A. Yes.
Q. Will provisions of A-76 be used as criteria for proposals?
A. GPO is not bound by OMB A-76 but adopts its theory in principal [sic], (Emphasis added.)

In the February 24, 1982 solicitation, the GPO stated that it intended to issue a Single Award Term Contract for the publication and distribution of the CBD for the Department of Commerce by the method known as Two-Step Formal Advertising. Under this method, bidders were first invited to submit technical proposals, without pricing. Those bidders that submitted acceptable technical proposals were then to be issued formal Invitations for Bids (IFBs), under which they were to submit final price bids.

The GPO did not complete its evaluation of technical proposals and issue its formal IFB under Step Two of the solicitation until August 15, 1983. The resulting IFB disclosed, inter alia, that bids must be submitted for all lots and for all items therein; however, defendant reserved the right to award “by lots or any combination thereof.”

The lots upon which bids were required were delineated into four categories as follows:

Lot Description of Services Sought Services Currently Performed by
1. Editorial DOC 3
2. Typesetting Commercial Contractor
ADP Capability DOC
3. Printing/Binding GPO
4. Subscription Management SOD 3

Bids under the IFB were received from five commercial bidders, as well as the GPO itself, by September 16, 1983. Plaintiff submitted two bids, dated September 15, 1983. Its first bid was on all lots separately, and its alternate bid was for a total package price, pursuant to an option offered to bidders in a September 1983 amendment to the IFB. The GPO submitted in-house costs only on Lots 3 and 4, however, and utilized the low contractor price on Lots 1 and 2 for evaluation purposes. Bids were opened by the GPO’s contracting officer on September 16, 1983. At this time, the bids of all bidders except plaintiff, defendant, and Jeffries Banknote Company were rejected as nonresponsive.4

Stemming from information and belief, plaintiff reasoned that the GPO imminently [103]*103contemplated awarding Lots 1 and 2 of the contract to Jeffries Banknote Company and Lots 3 and 4 to itself. (Jeffries and the GPO were the apparent low bidders on the respective lots.) Accordingly, in a letter dated September 20, 1983, plaintiff protested, anticipatorily, the award of a contract to anyone other than itself, and requested the administrative review/appeal mandated by OMB Circular A-76.5 Whereas defendant did not honor plaintiffs request, plaintiff immediately applied for a temporary restraining order in this court on September 22, 1983, against the awarding of a contract to anyone other than itself. Because defendant stipulated that no award of a contract would be made until after a hearing on October 5,1983, this application was denied as moot. Before the hearing could be held, however, defendant abruptly cancelled the solicitation on October 3, 1983. This was done because retention of the CBD production and distribution in-house, rather than outsourcing same, would allegedly effect a $1.2 million cost savings to the government over the five-year life of the contract.

Thereafter, plaintiffs motion for a preliminary injunction restraining the cancellation of the solicitation under Program 114-S was heard, and was granted after a hearing on October 7, 1983. About that time and thereafter, defendant moved to dismiss and for summary judgment on October 3 and 20, 1983. These motions were subsequently denied by this court in an opinion filed on December 23, 1983, which held, inter alia, that a genuine issue of fact existed with respect to whether a $1.2 million cost savings existed. See International Graphics, 4 Cl.Ct. at 196.

On January 12,1984, defendant moved to suspend the proceedings to February 24, 1984, in order to complete an evaluation of the costs of Program 114-S in accordance with A-76. In said motion, defendant acknowledged that “there were some respects in which the GPO did not follow OMB Circular A-76 in its conduct of the Program 114-S solicitation,” because it did not originally intend itself to be bound by A-76.

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International Graphics, Division of Moore Business Forms, Inc. v. United States, 32 Cont. Cas. Fed. 72,409, 5 Cl. Ct. 100, 1984 U.S. Claims LEXIS 1431 (cc 1984).

32 Cont. Cas. Fed. 72,409 (International Graphics, Division of Moore Business Forms, Inc. v. United States) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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