Henry v. Gross

803 F.2d 757
Court of Appeals for the Second Circuit·Decided October 14, 1986·No. Nos. 405, 510, Dockets 85-7591, 85-7649·Published·Cited by 18 cases

Opinion

GEORGE C. PRATT, Circuit Judge:

In this action plaintiff, appearing individually and on behalf of others similarly situated, challenges the legality of the practices of the City of New York in its efforts to terminate the public assistance (“PA”) benefits of PA recipients who have bank accounts with balances in excess of $1,000, which render their owners ineligible for PA benefits. Briefly stated, the challenged program (the “bank match” program) consists of matching the city’s computerized list of PA recipients with computer tapes of several different banks to discover the name of a PA recipient which appears on any bank account with a balance that exceeds $1,000. On the basis of the information provided — the details of which vary depending upon the bank involved — the city commences its procedure to terminate the recipient’s PA benefits. Plaintiff argues (1) that the city begins the termination process on the basis of inadequate information and (2) that the form used to notify the PA recipient of the impending termination is unlawful because it does not provide information sufficient to allow the recipient to prepare a defense and halt the termination process. Plaintiff concludes that the bank match program not only violates state and federal regulations governing the circumstances under which public assistance may be reduced or terminated, but also infringes the constitutional due process rights of PA recipients.

In defense of its bank match program the city contends that the information triggering its termination procedures is adequate and that the notices in use, both previously and currently, comport with the requirements of all applicable regulations as well as due process. As appellant, the city argues that the requirements placed on the city by the judgment of the district court create an administrative burden for the city that is not justified by the possibility of an erroneous deprivation.

We conclude that the judgment of the court below properly requires the city to adhere to state and federal regulations; it also strikes a proper balance between the rights of PA recipients and the administrative burden placed on the city. Accordingly, we affirm.

BACKGROUND

A. The Bank Match Program.

1. The circumstances under which benefits are terminated and the PA recipient’s right to appeal.

Under federal law and applicable state and federal regulations a person who has access to a bank account with a balance in excess of $1,000 is ineligible for public assistance. See 42 U.S.C. § 602(a)(7)(B) (federal statute); 45 C.F.R. § 233.20(a)(3)(i)(B) (federal regulation); 18 N.Y.C.R.R. § 352.-23(b) (New York State regulation). Although PA recipients are required to disclose the value of all assets, including bank accounts, see 18 N.Y.C.R.R. § 351.-l(b)(2)(ii)(f), the city asserts that it learned of many individuals who were wrongfully receiving PA, because they had concealed the existence of disqualifying bank accounts. It was to deal with what the city [760] has described as this “particularly frustrating” situation that the city instituted the bank match program.

Banks participating in the program are sent a computer tape containing the names, addresses, social security numbers, and dates of birth of PA recipients. Through their own computers the banks compare the names provided by the city with the names listed on their bank accounts. Each participating bank then sends to the city a list óf PA recipients whose names are also listed on its bank accounts. Although the specific information provided varies from bank to bank, each one provides, at a minimum, the balance in the account bearing the name of each listed PA recipient. Some banks also report whether the account at issue is owned jointly or individually.

As soon as the city learns the name of a PA recipient on an account having a balance that exceeds $1,000, and before attempting to discuss the situation with the PA recipient, the city begins its procedure to terminate the recipient’s PA benefits by having its own computer print out a notice of intent to terminate benefits (the “notice of intent”). Typically, the notice of intent is sent out approximately sixteen days pri- or to the actual termination of benefits. The content of this notice was changed during the course of this litigation and will be described in greater detail below.

A person receiving a notice of intent has the right to request a conference with a “liaison and adjustment” (“L & A”) worker at a neighborhood income maintenance center. This L & A worker is not the caseworker who handles the individual’s day-today PA problems, but is a person specifically designated to handle, inter alia, all conferences arising out of the bank match program. The L & A worker is provided with a “bank match packet” that contains all the information which caused the city’s computer to send out the notice of intent. If the recipient can show at the L & A conference his continuing eligibility for public assistance, for example, by showing that he does not have access to the account in question or that the account balance has fallen below $1,000, the L & A worker is authorized to stop the termination proceedings.

If unsuccessful at the conference with the L & A worker, the recipient may under state law request a review of the city’s action at a state fair hearing. ' 18 N.Y.C. R.R. Part 358; see 45 C.F.R. § 205.-10(a)(l)(ii). According to the city, copies of the bank match packet and any additional evidence that the city intends to present at the fair hearing are sent to the recipient three to four days in advance of the fair hearing. Just as in the conference procedure, the burden at the fair hearing is on the recipient to present evidence to prove continuing eligibility for assistance. If the recipient presents such evidence, appropriate relief is granted; if not, the city’s action is upheld and the recipient’s benefits are terminated. Thus, once the notice of intent to terminate is generated by the city’s computer, the burden is on the person whose benefits are in jeopardy to collect and present the evidence necessary to stop the proceedings.

2. The Notices of Intent.

Two forms of notice are at issue in this lawsuit: first, the notice sent to plaintiff Melba Henry, which was used by the city from the inception of the program in January 1984 through March 1985 (the “old notice”), and second, a notice changed to include additional, more specific information (the “revised notice”).

In both English and Spanish the old notice stated in pertinent part the following:

[The department of income maintenance has information] that you are in possession of assets which exceed the allowable amount for public assistance.

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Henry v. Gross, 803 F.2d 757 (2d Cir. 1986).

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Henry v. Gross
803 F.2d 757 (Second Circuit, 1986)