Concept Automation, Inc. v. United States

42 Cont. Cas. Fed. 77,348, 41 Fed. Cl. 361, 1998 U.S. Claims LEXIS 171, 1998 WL 420493
CourtUnited States Court of Federal Claims
DecidedJuly 23, 1998
DocketNos. 96-66C, 96-106C, 96-140C
StatusPublished
Cited by12 cases

This text of 42 Cont. Cas. Fed. 77,348 (Concept Automation, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Concept Automation, Inc. v. United States, 42 Cont. Cas. Fed. 77,348, 41 Fed. Cl. 361, 1998 U.S. Claims LEXIS 171, 1998 WL 420493 (uscfc 1998).

Opinion

OPINION

SMITH, Chief Judge.

Plaintiffs Concept Automation, Zenith Data Corporation, and Falcon Microsystems filed actions to recover bid and proposal costs and attorneys’ fees and costs incurred in prosecuting administrative appeals and a U.S. district court challenge to the decision of the U.S. Postal Service to award a computer contract to a competitor, Digital Equipment Corporation. In many respects, the legal issues are similar to those in Crux Computer v. United States, 24 Cl.Ct. 223 (1991) and Finley v. United States, 31 Fed.Cl. 704 (1994), appeal dismissed, 50 F.3d 21 (Fed.Cir.1995), but neither precedent conclusively resolves the issue. The government has moved to dismiss plaintiffs’ claim for attorney fees in connection with bid protest costs and for judgment on the administrative record. Defendant subsequently filed a separate Motion for Judgment on the Administrative Record to include Zenith Data Corporation and Falcon Microsystems, who had since joined in the action. Plaintiffs then filed a Motion for Partial Summary Judgment with Respect to Entitlement. Defendant’s Partial Motion to Dismiss, defendant’s Motion for Judgment on the Administrative Record, and plaintiffs’ Motion for Partial Summary Judgment were all fully and voluminously briefed. Oral argument was held on all pending motions. For the following reasons, defendant’s Partial Motion to Dismiss and Motion for Judgment on the Administrative Record are denied, and plaintiffs’ Motion for Summary Judgment is granted as to liability.

FACTS

On February 3, 1994, the U.S. Postal Service (USPS) released a Request for Proposals (RFP), No. 102590-94-A-008, for a procurement contract known as “Acquisition of Desktop Extended Processing Technology” (ADEPT). Twenty offerors bid to provide the USPS with hardware, software, computers, and technical support for all USPS computers throughout the nation. The ADEPT solicitation provided that the award would be made to the responsible offeror whose proposal offered the best value to the USPS. The guidelines for the USPS’s evaluation of proposals are set forth in a Procurement Manual (the version in effect as of June 30, 1993). Each offeror (bidder) submitted a technical proposal and a price proposal; the technical proposal was evaluated by a “technical evaluation team” (TET) at USPS. The TET’s threshold determination was whether “the proposal minimally meet[s] all of the mandatory requirements.” Def. Part. Mot. to Dismiss at 5. Those that failed this initial test were excluded from further evaluation; those that were minimally compliant were evaluated according to a relative weight formula, whieh assigned points for factors such as “Distribution and Supply Network” and “Organization Quality.” Id. The total possible score was 1500 points. The ADEPT solicitation weighted the technical and cost components of the proposal equally, and provided further that “the award may not necessarily be made to that offeror submitting the lowest price.” Id. at 6.

The ADEPT solicitation required that the desktop configurations submitted have software upgradeable basic input-output system (BIOS), but according to defendant, “the original solicitation did not specifically require that a particular method be utilized by the offerors.” Id. at 6. On March 4, 1994, the USPS issued Amendment 4 to the solicitation, which responded to several questions [363]*363about the procurement raised by the bidders. Among these was a response to Question 58, concerning the software upgradeable requirement for the BIOS. The question asked, “May the software upgradeable requirement be deleted from the BIOS for the portable computers? Does ‘software upgradeable,’ in the desktop and server BIOS requirements, mean a Flash BIOS?” The response was: “This requirement has been deleted from the portables, and, yes, a Flash BIOS is meant.” Id. at 7; Pl. Prop. Find, of Uncontrov. Fact at 2 (hereinafter Pl. Facts). However, “the contracting officer and TET did not interpret question and response 58 to revise the mandatory solicitation requirements to specifically require Flash BIOS.” Def. Mot. to Dismiss at 7 (citing William Jones, Senior Counsel, USPS, Report on Zenith & Falcon Protests, June 22, 1995, Def. Appx. at 254-55) [hereinafter “General Counsel Decision”]. The validity of the USPS’s interpretation of Question 58 and its Response is the crux of the dispute in this case.

On March 24, 1994, Concept Automation Inc. (Concept) submitted its proposal to the USPS. On May 2, 1994, the USPS informed Concept that its offer was not in the competitive range, and “debriefed” Concept on May 10, 1994, identifying “three deficiencies, 16 weaknesses] and other serious defects in [Concept’s] proposal,” all of which contributed to a low technical score. Def. Mot. to Dismiss at 7. Concept filed a protest on May 16, 1994; several other disappointed bidders filed similar protests. On August 2, 1994, the contracting officer responsible for the ADEPT solicitation determined that “it would be economical and expedient to allow all proposals into the competitive range,” and allowed the offerors to submit revised proposals. Id. at 8. On October 13, 1994, the USPS awarded a single contract to Digital Equipment Corporation (DEC) under the ADEPT solicitation. PL Facts at 3. “In its technical proposal for the solicitation, DEC offered an approach to software upgradeable BIOS other than Flash BIOS”; Concept offered Flash BIOS. The USPS treated both proposals as technically equal for purposes of the ADEPT solicitation. Def. Mot. to Dismiss at 10. At another debriefing on October 26, 1994, the USPS again disclosed to Concept “numerous weaknesses in its proposal.” Id.

Concept’s disappointed bidder suit against the USPS was dismissed by the U.S. District Court for the District of Columbia, Concept Automation Inc. v. United States Postal Service, 887 F.Supp. 6 (D.D.C.1995); Zenith Data Corporation’s (Zenith) and Falcon Microsystems’ (Falcon) initial protests to the USPS were rejected. On June 7, 1995, Zenith and Falcon refiled their protests with the General Counsel of the USPS, and Concept intervened in support. Pl. Facts at 4. On October 12, 1995, “the Postal Service’s contracting officer exercised the first option year of DEC’s contract, notwithstanding plaintiffs’ protests, which were then still pending before the General Counsel.” Pl. Mem. In Supp. of Mot. for Summ. Judg. at 8.

“On November 22, 1995, the General Counsel sustained the offerors’ protest in part. In his decision, the General Counsel determined that: (a) Amendment 4 modified the solicitation to specifically require Flash BIOS, and that based upon this modification, DEC should have been excluded from the competitive range; (b) if DEC had been excluded from the competitive range, ‘no obvious winner’ emerged ...; [Zenith, Falcon, and Concept] were harmed by the erroneous inclusion of DEC among the offerors.” Def. Mot. to Dismiss at 11-12. However, the General Counsel also concluded that “the protesters had not been substantially prejudiced by the contracting officer’s harmless error [in including DEC’s deficient proposal] and, therefore, the award to DEC should not be overturned.” Id. at 12. Specifically, the General Counsel Decision stated:

The standard [substantial prejudice] cited by the protesters and their supporters among the interested parties is the appropriate one.

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Bluebook (online)
42 Cont. Cas. Fed. 77,348, 41 Fed. Cl. 361, 1998 U.S. Claims LEXIS 171, 1998 WL 420493, Counsel Stack Legal Research, https://law.counselstack.com/opinion/concept-automation-inc-v-united-states-uscfc-1998.