Virgin Islands Paving, Inc. v. United States

103 Fed. Cl. 292, 2012 U.S. Claims LEXIS 33, 2012 WL 274032
CourtUnited States Court of Federal Claims
DecidedJanuary 31, 2012
DocketNo. 11-687C
StatusPublished
Cited by2 cases

This text of 103 Fed. Cl. 292 (Virgin Islands Paving, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Virgin Islands Paving, Inc. v. United States, 103 Fed. Cl. 292, 2012 U.S. Claims LEXIS 33, 2012 WL 274032 (uscfc 2012).

Opinion

MEMORANDUM OPINION AND FINAL ORDER

BRADEN, Judge.

I. RELEVANT FACTS.2

A. On July 7, 2004, The Federal Highway Administration Entered Into A Memorandum Of Understanding With The Virgin Islands Government To Construct Certain Highway Projects.

On July 7, 2004, the Federal Highway Administration (“FHWA”) and the Virgin Islands Department of Public Works (“VIDPW’) entered into a Memorandum of Agreement (“MOA”). AR 1-2. Pursuant to the MOA, the FHWA agreed to provide funding and handle procurement for certain highway construction projects in the Virgin Islands. AR 1-2. The MOA provided that the procurement would be conducted in accordance with the Federal Acquisition Regulation (“FAR”) and other relevant federal regulations. AR 2 ¶ 5. The MOA also required the FHWA to “request written comments and/or concurrence” of the VIDPW with respect to “Contract award[s].” AR 3 ¶ 9.

B. On July 25, 2011, The Federal Highway Administration Issued An Invitation For Bids For Construction On The Frenchman Bay Road.

On July 6, 2011, the FHWA posted Solicitation No. DTFH71-11-B-00019 on the Federal Business Opportunities website. AR 774. A formal Invitation for Bids (“IFB”), [294]*294issued on July 25, 2011, for construction services to “[w]iden and reconstruct Frenchman Bay Road with asphalt pavement, utilities, drainage, signal system, street lighting, and other miscellaneous work.” AR 11, 774. The IFB requested a sealed bid that was to be evaluated, pursuant to FAR 52.214-19.3 AR 47. The IFB provided that “[t]he contract will be awarded to the responsive, responsible bidder with the lowest Evaluation Total Price of Project-” AR 33.

Before issuing the July 25, 2011 IFB, a FHWA engineer prepared an estimate (the “Engineer’s Estimate”) of the project, concluding that it would likely cost $8,550,000, plus administrative costs, for a total of $9,994,500.4 AR 491-92, AR 493-505 (itemized estimate for each line item). At least some of this Engineer’s Estimate was based on prices submitted by the Island Roads Corporation (“IRC”) in a prior procurement. Compare AR 511 (noting that the “[Engineer’s Estimate] unit price was based on the bid history from the previous VI A30 (035) C3 project”), until http://www.efl.fhwa.dot. gov/files/contracting/bidtabs/CT_VI-OA 30(035)_C-3.pdf (cited at PI. Br. at 3 n. 1) (noting that IRC was the low bidder for Contract No. VI A30 (035) C3). The IFB, however, indicated that the Frenchman Bay Road construction project would likely cost between $5 and $10 million. AR 31.

C. In August 2011, Virgin Islands Paving And Island Roads Corporation Submitted Bids That Were Lower Than The Federal Highway Administration’s Engineer’s Estimate.

Two bidders submitted bids: Virgin Islands Paving, Inc. (‘VIP”), and IRC. AR 492, 775. On August 24, 2011, VIP submitted a bid for $6,762,720, ie., 20.9% lower than the Engineer’s Estimate. AR 312-78, 492. VIP certified that it was a Small Business Concern in its August 24, 2011 bid.5 AR 363. On August 26, 2011, IRC submitted a bid for $7,917,130, ie., 7.4% lower than the Engineer’s Estimate and 14.6% more than VIP. AR 373^29, 492.

The total evaluated price for the VIP bid was $8,193,732 (18% less than the Engineer’s Estimate); for IRC it was $9,199,630 (7.9% less than the Engineer’s Estimate). AR 491. The FHWA, however, relied on the as-bid costs in assessing VIP’s Proposal. See, e.g., AR 771.

D. The Federal Highway Administration’s Initial Evaluation Decision To Award The Contract To Plaintiff.

Although VIP was the lower bidder, the FHWA and VIDPW officials had two concerns about VIP’s bid.

[295]*295First, on August 29, 2011, the Contract Specialist for the FHWA received “some past performance [reports] that [were] not very-good” regarding VIP’s previous work for VIDPW. AR 508. These reports rated VIP’s past performance as “[redacted]” or “[redacted]” in certain areas. AR 557. These reviews, however, did not all explain the reasons for the negative ratings. AR 557. Accordingly, the FHWA contacted VIDPW, requesting completed evaluation forms. AR 557. In contrast to these negative evaluations, “[s]everal of the past performance [reports] ... received gave the contractor [ratings of] [redacted]” and “[several people indicated that they were satisfied with [VIP’s] performance, eooperativeness, and quality of work_” AR 561.

Second, the FHWA and VIDPW were concerned that VIP’s low bid reflected a poor understanding of the project. AR 489, 548, 556. Accordingly, on August 29, 2011, the FHWA initiated a review of both VIP’s and IRC’s bids in light of their variance from the “Engineer’s Estimate.” AR 489, 548. The primary focus was twelve line items where the bid price was “significantly higher or lower than the Engineer’s Estimate unit price.” AR 489.6 On September 5, 2011, a team of FHWA analysts determined:

It’s true that [VIP] bid very low on certain pay items; however, [IRC] also bid pretty low, if not quite as low, on almost all of those same items. In comparing the two bidders, it can be seen that 4 of the top 5 items that accounted for the majority of the overall price difference between the Contractor bid totals and the [Engineer’s Estimate] total were the same. Therefore, it appears that both [VIP] and [IRC] were in substantial agreement that the [Engineer’s Estimate] unit prices were too high, and that any attempt to reject [VIP’s] bid will need to be based on something else, for instance past performance.

AR 538 (emphasis added); see also Court Exhibit A.

Therefore, the FHWA team recommended accepting both contractors’ bids for all twelve line items. AR 540-43; see also AR 551 (Sept. 8, 2011 email exchange between the FHWA analysts and Contract Specialist concluding that “[t]he bid prices evaluated as part of the analysis found nothing that would raise a concern. Typically, other unit prices bid which were not consistent with [the Engineer’s Estimate] unit prices were tightly grouped, providing validation of the bids.”)

On September 12, 2011, the Contract Specialist advised VIDPW via email that “[o]ur people have no problem with awarding to either firms [sic] at the related pricing given.” AR 554. VIDPW responded: “[The] Commissioner right now is not prepared to sign any contract awards to [VIP].” AR 553.

On or around September 14, 2011, FHWA asked VIP to verify its bid and, in particular, the “Irrigation” line item. AR 772-73. On the same day, the Contract Specialist sent VIDPW a concurrence letter to be signed by the VIDPW Commissioner, together with a September 13, 2011 Memorandum, signed by the Contracting Officer (“CO”) and the FHWA’s Legal Counsel, recommending the contract be awarded to VIP. AR 555, 560-62. The September 13, 2011 Memorandum concluded that VIP’s two [redacted] past performance ratings were “not enough poor [past performance] to outweigh the good [past performance] received.... Based on the available information, and in accordance with FAR 9.104-1, [VIP] is considered responsible and qualified to perform the contract.” AR 561. The September 13, 2011 Memorandum also concluded that “[t]he bid prices evaluated as part of the analysis found nothing that would raise a concern.

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Cite This Page — Counsel Stack

Bluebook (online)
103 Fed. Cl. 292, 2012 U.S. Claims LEXIS 33, 2012 WL 274032, Counsel Stack Legal Research, https://law.counselstack.com/opinion/virgin-islands-paving-inc-v-united-states-uscfc-2012.