Sherman v. United States Department of the Army

244 F.3d 357, 2001 U.S. App. LEXIS 3423, 2001 WL 224654
CourtCourt of Appeals for the Fifth Circuit
DecidedMarch 7, 2001
Docket00-20401
StatusPublished
Cited by51 cases

This text of 244 F.3d 357 (Sherman v. United States Department of the Army) is published on Counsel Stack Legal Research, covering Court of Appeals for the Fifth Circuit primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Sherman v. United States Department of the Army, 244 F.3d 357, 2001 U.S. App. LEXIS 3423, 2001 WL 224654 (5th Cir. 2001).

Opinion

BENAVIDES, Circuit Judge:

In this Freedom of Information Act (FOIA) case, Stephen Sherman appeals the district court’s grant of summary judgment in favor of the United States Department of the Army (Army) with respect to the Army’s decision, pursuant to exemption 6 of the FOIA, to redact the social security numbers of service personnel from portions of Sherman’s information request. Because we (1) reject Sherman’s argument that the Army has the power to waive the privacy interest of service personnel in limiting the disclosure of their social security numbers, and (2) find that fulfillment of Sherman’s request, absent the redaction of social security numbers, would constitute a clearly unwarranted intrusion into the privacy interests of Army service personnel, we AFFIRM the judgment of the district court.

Factual and Procedural Background

When Army officials approve individual or unit decorations, that action is announced through an award order. Such orders may reference an award approved for a single soldier or the awards approved for multiple soldiers. Typically, orders contain a soldier’s name, rank and unit, as well as specific information relating the details of the conduct giving rise to the award. The awards also contain an identification number for each soldier listed within. Prior to 1968, personnel named in award orders were identified by Army serial number (ASN). Beginning in 1968 and continuing through the 1990s, the Army identified personnel by social security number (SSN). Thus, award orders issued after 1968 contain the SSNs of Army personnel, as opposed to ASNs. 1

The Army recently hired a contractor to compile award orders issued during the Vietnam era in a computerized database: the Awards and Decorations Computer Assisted Retrieval System (ADCARS). 2 Paper versions of most award orders, including those issued between 1965 and 1973, *360 are still available to the public through the Army or the National Archives. Yet, the Army now relies on the ADCARS to investigate Vietnam era award inquiries and fulfill related information requests.

In 1997, Stephen Sherman requested computer-tape copies of the ADCARS database containing the roughly 611,000 general orders issued between 1965 and 1973. The Army eventually responded to Sherman’s request by offering computer copies of the orders issued from 1964 to 1967 at the cost of reproduction, estimated at $5000. With respect to orders issued from 1968 to 1973, the Army found it necessary to redact all SSNs, pursuant to exemption 6 of the FOIA and the corresponding Army regulation, to avoid a clearly unwarranted invasion of the privacy interests of Army personnel. The Army offered Sherman a redacted version of the database records provided he pay the cost of the redaction, estimated at $350,000 to $1,000,000. 3 Sherman complained to the Army that redaction was unnecessary, improper and prohibitively expensive. Additionally, Sherman sought a waiver of the fees associated with reproduction of the unredacted tapes pursuant to the FOIA fee waiver provisions. 4

Sherman filed the present action in the district court for the Southern District of Texas seeking an injunctive order requiring the Army to produce the requested documents without redaction. On cross-motions for summary judgment, the district court found that release of personnel SSNs included in the orders would constitute an unwarranted invasion of the personal privacy interests of Army personnel, and thus redaction of the requested documents was proper pursuant to exemption 6. This appeal followed in which Sherman raises two primary issues for review: (1) Did the Army waive its authority to exercise exemption 6 by publicly releasing the SSNs of service personnel to the public in other instances, and (2) Did the district court properly balance the public interest in disclosure of the materials contained in Sherman’s FOIA request against the privacy interest of service personnel in limiting the disclosure of their SSNs.

Discussion

Through the FOIA, Congress created a regime “designed to pierce the veil of administrative secrecy and to open agency action to the light of public scrutiny.” United States v. Ray, 502 U.S. 164, 173, 112 S.Ct. 541, 116 L.Ed.2d 526 (1991). When a citizen requests public information from a government agency through the FOIA, the agency is generally required to make a full disclosure. See id.; 5 U.S.C. § 552. However, the FOIA also reflects Congress’ awareness that various public or private concerns could outweigh the need for public disclosure of certain information. See Department of Air Force v. Rose, 425 U.S. 352, 360-61, 96 S.Ct. 1592, 48 L.Ed.2d 11 (1976); Avondale Indus., Inc. v. NLRB, 90 F.3d 955, 958 (5th Cir.1996). In this regard, Congress created nine exemptions through which federal agencies may restrict public disclosure of information that would threaten broader societal concerns. See 5 U.S.C. § 552(b). The informational privacy interests of private citizens are *361 among those concerns recognized and addressed by Congress in these exemptions. 5

Exemption 6 to the FOIA allows agencies to exempt from disclosure information contained in “personnel and medical files and similar files the disclosure of which would constitute a clearly unwarranted invasion of personal privacy.” Id. at § 552(b)(6). 6 Pursuant to exemption 6, an agency may delete personal details within a document, provided the details to be deleted are reasonably severable and the overall privacy interests of the individual clearly outweigh the presumption of public disclosure. Avondale Indus., Inc. v. NLRB, 90 F.3d 955, 958 (5th Cir.1996). We review a district court’s summary judgment with respect to the application of exemption 6 de novo. Id. The agency relying on the exemption to prevent disclosure of information bears the burden of establishing that application of the exemption is appropriate. Id.

The threshold inquiry in exemption 6 cases is whether the information requested includes “files” within the meaning of section 552(b)(6). United States Dept. of State v. Washington Post Co., 456 U.S. 595, 602, 102 S.Ct. 1957, 72 L.Ed.2d 358 (1982).

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244 F.3d 357, 2001 U.S. App. LEXIS 3423, 2001 WL 224654, Counsel Stack Legal Research, https://law.counselstack.com/opinion/sherman-v-united-states-department-of-the-army-ca5-2001.