Plano Builders Corp. v. United States

42 Cont. Cas. Fed. 77,270, 40 Fed. Cl. 635, 1998 U.S. Claims LEXIS 55, 1998 WL 131291
CourtUnited States Court of Federal Claims
DecidedMarch 24, 1998
DocketNo. 91-1662C
StatusPublished
Cited by3 cases

This text of 42 Cont. Cas. Fed. 77,270 (Plano Builders Corp. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Plano Builders Corp. v. United States, 42 Cont. Cas. Fed. 77,270, 40 Fed. Cl. 635, 1998 U.S. Claims LEXIS 55, 1998 WL 131291 (uscfc 1998).

Opinion

OPINION

ANDEWELT, Judge.

I.

In this government contract action, plaintiff, Plano Builders Corporation (Plano), seeks to recover certain costs incurred by its mechanical subcontractor, R-K Mechanical, Inc. (R-K), relating to a contract plaintiff entered with the United States Army Corps of Engineers. The prime contract covered the demolition and reconstruction, including asbestos removal, of the interior of the KC-135 R Alter Headquarters Operations Facility (Building 500) at Malmstrom Air Force Base in Great Falls, Montana. This action is before the court on the parties’ cross-motions for summary judgment. For the reasons set forth below, plaintiffs motion for partial summary judgment is denied and defendant’s cross-motion for summary judgment is granted.

II.

The material facts are not in dispute. The government and Plano entered the prime contract on September 16, 1987, and Plano subcontracted with R-K for demolition and mechanical systems work under the prime contract on September 28, 1987. Unexpected obstacles, including the discovery of more asbestos in the building than originally anticipated, delayed Plano’s and R-K’s performance of the contract work. Although Plano and R-K continued work under the contract, the parties entered negotiations concerning possible adjustments to the contract price to address the unexpected delays. These negotiations continued after performance under the contract was completed on June 30, 1990.

During 1987 and 1988, Plano and R-K presented four claims to the contracting officer involving the asbestos removal work. The contracting officer criticized the claims and the supporting documentation as difficult to analyze. In response, in September 1989, R-K hired a consulting firm, Excell, Inc. (Excell), to assist in clarifying these claims. Excell’s work, which it completed in February 1990, ultimately covered not only the subject matter of the four previously filed claims, but also additional work for which RK believed compensation was appropriate under the contract. Based in part upon Ex-cell’s work, on July 11 and October 8, 1990, Plano and R-K submitted to the contracting officer new claims (the 1990 claims), certified according to the Contract Disputes Act (CDA), 41 U.S.C. §§ 601-613. The 1990 [637]*637claims sought compensation for the work covered in the prior four claims plus additional compensation for items not covered in the earlier claims, including the consulting fees R-K paid to Excell. Excell’s work product was presented to the government for the first time in conjunction with the submission of the 1990 claims.

The contracting officer granted plaintiff only part of the compensation requested in the 1990 claims and plaintiff responded by filing the instant complaint. The parties subsequently settled all issues raised in the complaint except for plaintiffs alleged entitlement to recover $103,562 for the consulting fees R-K paid to Excell. That issue is the subject of the instant cross-motions for summary judgment.

III.

A.

The parties agree that plaintiffs entitlement to recover the fees in dispute is controlled by the applicable provisions of the Federal Acquisition Regulations (FAR).1 Subject to specified limitations, the FAR permits government contractors to recover reasonable fees paid to consultants. See 48 C.F.R. § 31.205-33(a) (“Costs of ... consultant services ... are allowable____”).2 One of the specified limitations is contained in FAR 31.205-47(0, which provides as follows:

Costs not covered elsewhere in this subsection are unallowable if incurred in connection with—

(1) ... the prosecution of claims or appeals against the Government (see 33.201). FAR 31.205-47(a) defines “costs” as including “the costs of the services of accountants, consultants, or others retained by the contractor to assist it.” Defendant contends that FAR 31.205-47(f) is determinative and the fees R-K paid to Excell are not recoverable because these fees were incurred “in connection with ... the prosecution of claims ... against the Government.” Plaintiff responds that the fees were incurred as part of contract administration rather than “in connection with ... the prosecution of claims ... against the Government” and hence are recoverable.

B.

To resolve the issues raised in the cross-motions, the court must determine the plain meaning of the phrase “in connection with ... the prosecution of claims ... against the Government” and then apply that meaning to the instant facts. The term “prosecution” is defined as encompassing “every step in an action, from its commencement to its final determination.” Black’s Law Dictionary 1221 (6th ed.1990). Hence, in interpreting FAR 31.205-47(f), the court initially must determine what constitutes the first step, ie., the commencement, of the prosecution of a claim.

As quoted above, after referring to the prosecution of claims, FAR 31.205-47(f) specifically cross references FAR 33.201, which in turn discusses the submission of a claim to the contracting officer. FAR 33.201 provides:

“Claim,” as used in this subpart, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract. [A] written demand or written assertion by the contractor seeking the payment of money exceeding $50,000 is not a claim under the [CDA] until certified as required by the [CDA] and 33.207.3

The clear implication of the reference in FAR 31.205-47(f) to FAR 33.201 is that the contractor’s submission of a claipi pursuant to FAR 33.201 constitutes a part .'of the pros[638]*638eeution of the claim referred to in FAR 31.205-47©.

This interpretation that the submission of a claim to the contracting officer is part of the prosecution of that claim also flows from an analysis of the applicable provisions of the CDA which the FAR is drafted to implement. The CDA describes a potential three-step procedure for the disposition of claims filed by government contractors. The first step is the contractor’s submission of a claim in writing to the contracting officer. (“All claims by a contractor against the government relating to a contract shall be in writing and shall be submitted to the contracting officer for a decision.” 41 U.S.C. § 605(a).) The second step involves the contractor, pursuant to 41 U.S.C. § 605, securing a final decision on that claim from the contracting officer — either an actual decision on the merits of the claim or a deemed decision pursuant to Section 605(c)(5). Third, after the contracting officer issues a final decision on the claim, the contractor may seek a reversal of that decision either through an appeal to the agency board of contract appeals (Sections 606-607) or through “judicial review” in a direct action in this court (Section 609).

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Bluebook (online)
42 Cont. Cas. Fed. 77,270, 40 Fed. Cl. 635, 1998 U.S. Claims LEXIS 55, 1998 WL 131291, Counsel Stack Legal Research, https://law.counselstack.com/opinion/plano-builders-corp-v-united-states-uscfc-1998.