Phillips v. Rader

CourtDistrict Court, W.D. Virginia
DecidedSeptember 9, 2020
Docket7:18-cv-00515
StatusUnknown

This text of Phillips v. Rader (Phillips v. Rader) is published on Counsel Stack Legal Research, covering District Court, W.D. Virginia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Phillips v. Rader, (W.D. Va. 2020).

Opinion

IN THE UNITED STATES DISTRICT COURT FOR THE WESTERN DISTRICT OF VIRGINIA ROANOKE DIVISION

JACOB PHILLIPS, ) ) Plaintiff, ) ) v. ) Civil Action No. 7:18-cv-00515 ) MICHAEL RADER and NEW MILLENIUM ) By: Elizabeth K. Dillon BUILDING SYSTEMS, LLC, ) United States District Judge ) Defendants.

MEMORANDUM OPINION

Jacob Phillips alleges claims for violation of the Family and Medical Leave Act (FMLA) against his former employer, New Millenium Building Systems, LLC (New Millenium), and Michael Rader, production manager at New Millenium’s manufacturing facility in Virginia. Before the court are cross-motions for summary judgment. (Dkt. Nos. 43, 45.) Phillips claims that defendants discriminated and retaliated against him for exercising his FMLA rights and that they interfered with the exercise of his FMLA rights. (Complaint, Dkt. No. 1.) At the motions hearing, Phillips did not withdraw his motion for summary judgment, but Phillips essentially conceded that he was pinning his hopes on the existence of genuine issues of fact for trial regarding Phillips’ reliance upon various representations about his available FMLA leave. As set forth below, however, the court finds that there are no genuine issues of material fact which would preclude the entry of summary judgment in favor of defendants. The court will therefore deny Phillips’ motion, grant defendants’ motion, and issue an order entering judgment in favor of New Millenium and Rader. I. BACKGROUND New Millenium operates a steel manufacturing facility in Salem, Virginia. Phillips was employed at the facility from July 9, 2014, to October 21, 2016. Phillips worked as a rigger, whose job is to lay out material on its design location and clamp and tack the material together to prepare the material for welding. (Deposition of Michael Rader (Rader Dep.) 26:15–23, Dkt. No. 44-1.) Phillips was regularly scheduled to work five days a week for eight hours a day, with some

overtime on Saturdays. (Deposition of Jacob Phillips (Phillips Dep.) 50:10–16, Dkt. No. 44-2.) Phillips’ supervisor was Chris Coble (Coble), Line 3 Supervisor, throughout his employment with New Millenium. New Millenium is a wholly owned subsidiary of Steel Dynamics, Inc.. New Millenium adopted Steel Dynamic’s Employee Handbook. The Handbook includes an Attendance and Punctuality policy which requires employees, among other things, to report to work as scheduled and on time, and to report tardiness or absences as soon as possible. The attendance policy also warns employees that poor attendance and excessive tardiness could lead to disciplinary action, up to and including termination. The attendance policy also outlines general rules which New Millenium employees are required to follow to report excused or unexcused absences, and the

progressive disciplinary policy used for unexcused absences. (Dkt. No. 44-3 at NMBS 519.) Phillips received a copy of the Employee Handbook when he was hired. Under the attendance policy, Phillips understood that he was required to call in and report any absence on a call-in line; that he was required to arrive at work on time and work for a full day without leaving early and that failing to do so could lead to termination under the attendance policy; and that New Millenium issued progressive discipline as follows: written warning for the first and second violations, three-day suspension for the third violation, and termination for the fourth violation. (Phillips Dep. 43:22–44:11, 63:5–24, 64:1–8.) New Millenium could also issue a “final” written

2 warning in lieu of a suspension for a third violation. (Deposition of Christopher Coble (Coble Dep.) 24:2–7, Dkt. No. 44-5.) The Employee Handbook also provides information regarding FMLA. New Millenium uses “a ‘rolling’ 12-month period measured backward for each employee from the date he or she

uses FMLA leave” to calculate the 12-month period for FMLA leave. (Dkt. No. 44-3 at NMBS 516.) On or about August 25, 2015, Phillips applied for intermittent FMLA leave for migraine headaches. (Dkt. No. 44-4, Ex. 33.) Phillips’ migraines caused various issues, including severe pain, visual disturbance, loss of peripheral vision, numbness, vertigo, dizziness, vomiting, and nausea. (Phillips Dep. 23:3–9.) Phillips alleges that his migraine headaches caused him to be unable to perform one or more of his duties as a rigger. (Compl. ¶¶ 18–20, Dkt. No. 1.) Phillips’ request for intermittent FMLA leave was approved around September 19, 2015, for a time frame of August 11, 2015, through February 10, 2016. (Dkt. No. 44-4, Ex. 34.) Defendants concede that, ultimately, Phillips was approved for intermittent leave from August 11, 2015, through the end of

his employment. Phillips understood that he was entitled to twelve weeks of FMLA leave, which equates to 480 hours or 60 days, since he worked a five-day work week. (Phillips Dep. 74:12–75:3.) New Millenium used a third-party administrator, The Hartford, to process FMLA leave. Phillips knew it was his responsibility to report the date and time of each FMLA absence to The Hartford. (Phillips Dep. 101:12–14, 112:12–23, 114:18–115:3, 116:7–11, 125:4–13; Dkt. No. 44-4, Exs. 12–26.) Phillips also understood that The Hartford would report whether the absence was FMLA-approved to New Millenium. (Phillips Dep. 121:5–16.)

3 In addition to receiving intermittent FMLA leave due to migraine headaches, Phillips received continuous FMLA leave for a non-work-related pectoral injury he suffered in November 2015. Phillips sustained the injury—a torn pectoral muscle—in a bench press competition. (Phillips Dep. 47:20–48:14, 209:1–11.) The injury caused him to miss work through December

22, 2015. On or about November 13, 2015, Safety Coordinator Brian Hale emailed Rader, Coble, and Jeremy Hutchison, Accessories Supervisor, to inform them that Phillips had presented a doctor note for the chest injury, and that Hale instructed Phillips to contact The Hartford and seek FMLA leave. (Dkt. No. 44-4, Ex. 30.) On or about November 18, 2015, Loretta Williams, Payroll Specialist, emailed Rader to inform him that The Hartford approved continuous FMLA leave for Phillips through December 15, 2015. On or about December 8, 2015, Williams emailed Coble and Rader to tell them that Phillips’ FMLA leave had been extended through December 16, 2015. For some unexplained reason, The Hartford did not record twenty-three days that Phillips missed work for this injury from November 16 to December 22, 2015.

At some point, having recognized this error, in August 2016, The Hartford sent a letter to New Millenium addressing a list of Phillips’ absences reported as FMLA leave in November and December 2015, but for which The Hartford had no record. (Dkt. No. 44-4, Ex. 35.) After receiving the August 2016 letter from The Hartford, Rader met with Chad Bickford, General Manager at the facility, to discuss the letter and attempt to calculate Phillips’ time remaining for FMLA leave based on absence reports. (Rader Dep. 23:17–24, 24:1–3, 145:15–147:19, 148:23–149:24, 152:18–20; Dkt. No. 44, Exs. 9, 35.) After the meeting, Bickford and Rader asked Williams to follow up with The Hartford regarding the dates at issue. Williams reported

4 that The Hartford did not have a record of the November 16, 2015 to December 22, 2015 dates as FMLA leave. (Rader Dep. 150:14–18.) After receiving two additional notices from The Hartford, Rader requested a meeting with Phillips on the morning of September 9, 2016. (Rader Dep. 181:14–18; Phillips Dep.

73:16–74:1.) Rader then met with Phillips along with two other supervisors—Coble and Jeff Purves—to discuss the discrepancies in absences raised by The Hartford in their recent notices. Rader provided Phillips with his absence report from the time frame in question—November 16, 2015, through December 22, 2015. (Rader Dep. 179:24–180:4; Phillips Dep.

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