McLaren v. College

194 F. Supp. 3d 743, 2016 U.S. Dist. LEXIS 89602, 2016 WL 3671448
CourtDistrict Court, N.D. Illinois
DecidedJuly 11, 2016
DocketCase No. 14 C 9689
StatusPublished
Cited by4 cases

This text of 194 F. Supp. 3d 743 (McLaren v. College) is published on Counsel Stack Legal Research, covering District Court, N.D. Illinois primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
McLaren v. College, 194 F. Supp. 3d 743, 2016 U.S. Dist. LEXIS 89602, 2016 WL 3671448 (N.D. Ill. 2016).

Opinion

MEMORANDUM OPINION AND ORDER

MATTHEW F. KENNELLY, District Judge

Cynthia McLaren has sued Wheaton College alleging that it wrongfully inter[746]*746fered with her right to take leave under the Family Medical Leave Act (FMLA), 29 U.S.C. § 2601, and terminated her in retaliation for attempting to exercise that right. McLaren has moved for summary judgment on her interference claim (count 1), and Wheaton College has moved for summary judgment on both of McLaren’s claims. For the reasons stated below, the Court denies both motions.

Background

The following facts are undisputed except where otherwise indicated. McLaren began working as a part-time custodian at Wheaton College, a private university near Chicago, in September 2010. Two months later, she began working full-time as a night custodian at the College. This job required her to maintain her assigned building by cleaning common areas, vacuuming and sweeping, removing trash, changing light bulbs, and doing whatever other general maintenance was required to ensure that the building would look clean and presentable in the mornings.

McLaren started to struggle with tardiness and absenteeism almost immediately upon beginning full-time employment with the College. In January 2011, she received a 90-day evaluation that indicated she was failing to meet the College’s attendance and punctuality expectations. McLaren’s supervisor at the time, Jeremy Cheek, wrote in her evaluation that she was occasionally tardy and had missed several days of work. In her next performance evaluation at the end of March 2011, Cheek wrote that McLaren’s work was excellent and that she was motivated, cooperative, and receptive to instruction. He also noted, however, that McLaren needed to improve her attendance, writing that she “had difficulty arriving on time” and that attendance was “a recurring problem.” See Def.’s Ex. 2, dkt. no. 35-2, at 74. McLaren also contributed to the evaluation and acknowledged that her attendance had been sub-par. She wrote: “My attendance has not been perfect, a family death out of. town and a few sick days have caused me- to take off more than I have wanted.” Id,

In September 2011, Cheek delivered a memorandum to McLaren from Paul Dillon, the College’s Custodial Operations Manager and Cheek’s direct supervisor. In the memorandum, Dillon stated that he had “ongoing concerns with [McLaren’s] performance,” specifically, her “attendance and tardiness,” about which he noted Cheek had recently issued a verbal warning. Id. at 75. He observed that McLaren’s struggles with, attendance and ■-tardiness had been noted in her 90-day evaluation and her year-end evaluation and had been discussed with her on multiple occasions. Although her performance “improved slightly for-a short time,” Dillon stated that she “did not sustain these improvements.” Id. Dillon specified areas of concern, including that McLaren had missed eleven days in a fifteen-week period and fifteen days (excluding planned leave) that calendar year. Dillon informed McLaren that the College counted on her attendance and that it was “imperative” that her attendance and punctuality “improve immediately.” Id. McLaren disputes that she understood that failure to address Dillon’s concerns could result in discipline, but she does not dispute that she signed the memorandum, in which Dillon wrote that “failure to adhere to these concerns will result in further discipline which could include suspension or termination of your employment at Wheaton College.” Id.

McLaren started experiencing back pain in September 2011 and began treatment for this condition in December 2011. Sometime later, McLaren discussed FMLA leave with the College’s benefits specialist, Karyn Granger. Granger was responsible for administering the College’s FMLA policy, which “permits eligible employees to [747]*747take up to twelve weeks of unpaid, job-protected family, medical, or qualifying exigency leave...in a 12-month period.” Def.’s Ex. 1A, dkt. no. 35-1, at 7. The College’s official FMLA policy is contained in its employee handbook, which employees (including McLaren) receive when the College hires them. To obtain FMLA leave under the College’s FMLA policy, the handbook provides that “employees are required” to follow a five-step notice regiment:

1. Notify the Human Resources Department of the need for leave, When providing such notice, . employees must provide sufficient information to permit a determination of whether the leave may qualify for FMLA protection as well as the anticipated timing and duration of the leave.
2. Inform the supervisor of the requested leave.
3. Comply -with any requirements about which you are notified, such as the timely submission of an FMLA Certification form to the Human Resources Department.
4. In the event FMLA leave is granted, continue to communicate with both the supervisor and the Human Resources Department about the progress of the leave and return-to-work date, providing additional certifications as requested by the Human Resources Department.
5. In situations where leave is taken intermittently for a reason for which FMLA leave has been granted, report each instance in which leave is taken by submitting a time card or faculty absences report in accordance with payroll submission deadlines. Designate FMLA hours as such on documentation. When reporting such leave, either reference the FMLA or state the approved reason' for which leave is being taken.

Id. at 8. The handbook clearly states that “failure to comply with all of the foregoing notice requirements may result in the employee’s request for FMLA leave being delayed or denied, and may result in other employment consequences if the employee’s absence is not otherwise authorized.” Id.

McLaren testified that she could not possibly have requested FMLA leave during her meeting with Granger in December 2011 or January 2012 because at that point she had not yet had the MRI exam that would reveal the seriousness of her back condition. FMLA leave did come up in this meeting, however, and after McLaren’s physicians certified that she had four compressed discs in her back and required extensive treatment, McLaren received notice of her eligibility, rights, and responsibilities under the FMLA. In March 2012, McLaren received an FMLA Designation Notice indicating her request for intermittent FMLA leave had been approved.

Because McLaren’s back injury began to cause her to miss work in December 2011, human- resources deemed her rolling FMLA year to begin on December 1,2011. McLaren met with the College’s payroll staff to. identify any days she had missed due to her back pain since December 1, 2011. From March until September 2012, whenever McLaren was absent from work due to her back-injury, she did not meet with human resources to report her absences. Instead, she notified her supervisor that - she would be missing work and indicated on her timesheet that she was taking FMLA leave. McLaren received periodic memoranda that informed her on a biweekly basis which days were being designated as FMLA leave and updated her on how much FMLA leave she had used. Because these memoranda were regularly delivered and replete with detail, McLaren was always aware of the amount of FMLA [748]

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194 F. Supp. 3d 743, 2016 U.S. Dist. LEXIS 89602, 2016 WL 3671448, Counsel Stack Legal Research, https://law.counselstack.com/opinion/mclaren-v-college-ilnd-2016.