Arntz Builders v. City of Berkeley

166 Cal. App. 4th 276, 82 Cal. Rptr. 3d 605, 2008 Cal. App. LEXIS 1352, 2008 WL 3893218
CourtCalifornia Court of Appeal
DecidedAugust 25, 2008
DocketA116078
StatusPublished
Cited by12 cases

This text of 166 Cal. App. 4th 276 (Arntz Builders v. City of Berkeley) is published on Counsel Stack Legal Research, covering California Court of Appeal primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Arntz Builders v. City of Berkeley, 166 Cal. App. 4th 276, 82 Cal. Rptr. 3d 605, 2008 Cal. App. LEXIS 1352, 2008 WL 3893218 (Cal. Ct. App. 2008).

Opinion

*279 Opinion

RIVERA, J.

As a general rule, a local governmental agency is entitled to receive written notice of a claim against it for money or damages prior to the filing of a legal action. The statutes governing this notice requirement include two types of claims procedures, one statutory (Gov. Code, 1 §§ 905, 910) and one contractual (§ 930 et seq.). The question posed in this appeal is whether a claimant, having complied with a contractually mandated claims procedure, must also present a statutory claim prior to filing an action. In the published portion of this opinion, we conclude that the two procedures are intended to be parallel, not sequential; we therefore hold that if a claim is governed by a claims procedure prescribed by contract, the presentation of an additional, statutory claim pursuant to sections 905 and 910 is not required prior to filing a lawsuit unless it is expressly mandated by the contract.

In the unpublished portion of the opinion, we conclude that the public works contract entered into between Arntz Builders (Arntz) and the City of Berkeley (the City) did not require that Arntz present a section 910 claim before filing its action against the City. Accordingly, the trial court erred in entering judgment against Arntz for failure to file a statutory claim.

I. FACTUAL AND PROCEDURAL BACKGROUND

On April 2, 1999, Arntz and the City entered into a contract for the restoration and expansion of the Berkeley Central Library. The original contract price for the construction work was $20,758,844, but the price was ultimately increased to $22,445,437 after a change order (Change Order No. 106). The contract, as amended by Change Order No. 106, provided that the work was to be substantially completed by June 25, 2001, with a final completion date of July 25, 2001. The City retained the Library Project Managers (LPM) as the City’s project manager with authority to make decisions and take actions binding the City on matters pertaining to the contract.

Sections 930.2 and 930.4 authorize local agencies such as the City to “include in any written agreement . . . provisions governing the presentation ... of any or all claims arising out of or related to the agreement . . .” (§ 930.2), and provide that the “claims procedure established . . . exclusively governs the claims to which it relates . . .” (§ 930.4). Pursuant to this authority, paragraph 12 of document 00700 of the contract (Paragraph 12) set forth the claims procedure for disputes arising under the contract. Paragraph *280 12 provided that if the contractor disagreed with the City’s decision on a dispute concerning work to be performed, payment, time extensions or compliance with contract procedures, “the Contractor’s sole and exclusive remedy is to file a claim in accordance with this Paragraph. . . .” The claims procedure warned that failure to furnish notice and file a claim within the requisite time limitations resulted in the “Contractor's] waiving its right to the subject claim.”

The claims procedure had several facets.

First, the contractor was required to provide written notice of any dispute with the City concerning any work to be performed, payment, or time extensions “[bjefore commencing the disputed Work, or within seven (7) calendar days after such demand is made or instruction is given, whichever is earlier . . . .” The City was to review this notice and provide a decision.

If the contractor disagreed with the City’s decision as to the disputed work, it then had seven days to notify the project manager that a formal claim would be filed. The claim itself had to be filed within 30 days of receiving the City’s decision, together with specifically enumerated documents and justifications. After reviewing the claim and supporting documents, the City would make a “final determination.”

If the contractor disagreed with the final determination, and the claim was for less than $375,000, the contract provided for a meet-and-confer session and, for any unresolved matters, presentation of a Government Code claim, as set forth in paragraph 1.05 of section 01060 of the contract (Paragraph 1.05). A disputed claim that exceeded $375,000 was not subject to Paragraph 1.05. For these claims, the contract required mediation “as a condition precedent to litigation.”

Finally, the contract provided that “[compliance with the notice and claim submission procedures described in this Paragraph 12 is a condition precedent to the right to commence litigation, file a Government Code Claim, or commence any other legal action. No claim or issues not raised in a timely protest and timely claim submitted under this Paragraph may be asserted in any Government Code Claim, subsequent litigation, or legal action.”

As disputes arose in the course of the work, Arntz did not submit claims in the format required by Paragraph 12. Instead, it took the approach of submitting requests for information (RFI) and change orders. With RFI’s, the City would respond to Arntz’s questions about plans, specifications or details *281 on the project. Change orders would result if the RFI entailed additional work beyond that called for in the contract. In Change Order No. 106, dated April 26, 2001, the parties entered into a settlement of all potential claims then pending by Arntz against the City as of February 13, 2001. Under Change Order No. 106, the contract price was increased by $805,000, the time for substantial completion was extended from December 1, 2000, to June 25, 2001, and Arntz agreed to waive any claims then pending with the exception of certain claims listed in paragraph 6 of Change Order No. 106.

Change Order No. 106 was effective April 26, 2001. Arntz subsequently continued to submit RFI’s and change orders to address issues encountered in the construction process, including changes in materials to be used, costs, and scheduling. In its communications between July 2001 and May 2002, LPM continually advised Arntz that if it disagreed with an LPM determination, it was required to comply with the contract claims procedure of Paragraph 12 or it would waive its rights to pursue additional compensation.

The renovation of the library was substantially completed in March 2002. On April 19, 2002, LPM wrote to Arntz stating that Arntz had not yet complied with the contract claims procedure and reminding Arntz of its obligation under Paragraph 12. LPM further advised Arntz that the City was not waiving any of its rights under the contract as to the claims procedure.

On May 13, 2002, LPM notified Arntz that it had yet to receive “a single claim in compliance with the contract claims procedure, [f] . . . The City . . . urges Arntz Builders to review carefully Government Code Sections 930.2 and 930.4 that apply to this procedure. The claims procedure is an exclusive remedy and Arntz Builders has and continues to waive its claims by not following it.” Arntz responded by suggesting that a meeting be scheduled to address the outstanding claims because it believed that the claims procedure was “a waste of time and money . . . .” On May 29, 2002, the City informed Arntz that it would continue to insist upon the contract claims procedure to resolve any disputes.

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Cite This Page — Counsel Stack

Bluebook (online)
166 Cal. App. 4th 276, 82 Cal. Rptr. 3d 605, 2008 Cal. App. LEXIS 1352, 2008 WL 3893218, Counsel Stack Legal Research, https://law.counselstack.com/opinion/arntz-builders-v-city-of-berkeley-calctapp-2008.