Allegheny County Department of Administrative Services v. Parsons

61 A.3d 336, 2013 WL 141697, 2013 Pa. Commw. LEXIS 18
CourtCommonwealth Court of Pennsylvania
DecidedJanuary 14, 2013
StatusPublished
Cited by23 cases

This text of 61 A.3d 336 (Allegheny County Department of Administrative Services v. Parsons) is published on Counsel Stack Legal Research, covering Commonwealth Court of Pennsylvania primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Allegheny County Department of Administrative Services v. Parsons, 61 A.3d 336, 2013 WL 141697, 2013 Pa. Commw. LEXIS 18 (Pa. Ct. App. 2013).

Opinion

OPINION BY

Judge SIMPSON.

This case returns to us following our remand in Department of Administrative Services/ASCI v. Parsons/WTAE-TV, 13 A.3d 1025 (Pa.Cmwlth.2011) (en banc) (ASCI I). Television reporter James Parsons and WTAE-TV (collectively, Requester) appeal from the Allegheny County Court of Common Pleas’ (trial court) order that reversed the Office of Open Records (OOR) Final Determination directing a local agency to disclose certain private con[339]*339tractor employee information requested under the Right-to-Know Law (RTKL).1

In ASCI I, the Department of Administrative Services of Allegheny County (County) and its private non-profit contractor, A Second Chance, Inc., (ASCI) (collectively, Appellees), appealed from the trial court order directing disclosure of ASCI’s employee names, dates of birth and hire dates. The trial court determined the contractor information constituted public records related to a governmental function. Unconvinced that the record supported this result, this Court remanded with instructions to hold an evi-dentiary hearing regarding whether the records of ASCI, a third-party contractor, came within the parameters of the RTKL through Section 506(d) of the RTKL, 65 P.S. § 67.506(d), and, whether the records were exempt under Section 708(b)(l)(ii), 65 P.S. § 67.708(b)(1)(h), the Personal Security exception.

On remand, the trial court held the employee information did not directly relate to ASCI’s performance of the contract; thus, it was not subject to disclosure. The trial court also concluded that Appellees did not prove the Personal Security exception applied. In dicta, the trial court added that dates of birth are protected by the Personal Identification exception of the RTKL, 65 P.S. § 67.708(b)(6)(i). The trial court vacated its earlier order and reversed the final determination of the OOR.

Requester appealed, arguing the information is necessary for contract oversight. Appellees maintain the employee information does not pertain to performance of the direct social services ASCI provides under the contract, and they ask us to affirm. Upon thorough analysis and review, we affirm the trial court.

I. Background and Case History

A. Parties

Parsons is an investigative reporter for WTAE-TV. He frequently obtains information for news stories through the RTKL. WTAE-TV is a Pittsburgh television station for which Parsons reports.

The County Department of Human Services is comprised of several programmatic offices, including the Office of Children, Youth and Families, which contracts with entities, including ASCI, to perform direct social services for the County.

ASCI is a private non-profit corporation that performs social services for the County. It employs 126 individuals who are paid in part through funds from ASCI’s contract with the County. The majority of its employees provide direct services to clients as part of the foster care program that seeks to place children with family and friends of family, known as the “kinship care” program. ASCI is licensed by the Department of Public Welfare to operate as a private children and youth agency and to provide adoption services and foster family care.

B. Procedural History

Requester submitted a request to the County seeking “payroll lists” of ASCI, its third-party contractor. Requester initially sought the “full name of each employee, job position/title, salary and hire date.” ASCI I, 13 A.3d at 1027. In response, the County advised the payroll list of ASCI was not within its possession, custody or control; therefore, it could not be provided.

Requester countered that the defense was not valid because ASCI is a contractor of the County. Requester repeated the request on July 15, 2009, as to ASCI’s [340]*340payroll list containing specified information, including employee names, dates of birth and hire dates (Request). Reproduced Record (R.R.), Proposed Findings of Fact Adopted at 969a.

The County denied the Request in part, as to records outside its possession. The County provided the job position/title and salary information, but denied employee names, hire dates, and dates of birth as “[n]o such record exists in the County.” ASCI I, 13 A.3d at 1028. The County did not assert any substantive exemptions.

Requester appealed the partial denial to the OOR. The OOR issued a final determination directing the County to retrieve the requested information (employee names, dates of birth, and hire dates) from ASCI and provide them to Requester. The County appealed OOR’s final determination to the trial court, at which time ASCI intervened in the case.

The trial court directed the County to “obtain the names, birth dates and hire dates of all employees of [ASCI] who provide services to Allegheny County pursuant to Allegheny County’s agreement with [ASCI] and provide such information to Appellees [Requester].” Id. The trial court reasoned that ASCI performs a governmental function for the County within the meaning of Section 506(d)(1) of the RTKL. As a result, the names, dates of birth and hire dates of all ASCI employees who provide direct social services to the County directly relate to the governmental function. The trial court also held that ASCI and the County failed to submit evidence that disclosure of the information was subject to the Personal Security exception, and it held the Personal Identification exception (Section 708(b)(6)(i) of the RTKL, 65 P.S. § 67.708(b)(6)©), did not expressly prohibit disclosure.

In ASCI I, both the County and ASCI appealed. The County’s appeal focused upon the interpretation of Section 506(d), and whether the fact that the information sought is not provided to the County is pertinent to whether the records are accessible. ASCI’s appeal challenged the trial court’s holding that certain exceptions did not protect the information. ASCI contended the employee information was protected by the Personal Security exception, and its release would not be consistent with the intent of the RTKL as to private contractors.

In ASCI I, Requester asserted that all substantive exceptions to disclosure were waived because the County failed to assert them in its denial. We held in ASCI I that there was no waiver of the issue because the County generally argued the information was “private” in nature. Id. at 1031. We further held the employee information did not qualify as records “of’ the County since it was not, and never was, in its possession, custody or control. Id. at 1036.

With regard to Section 506(d), we explained that, contrary to the County’s contention, Section 506(d) may reach records that are not in an agency’s possession, custody or control provided the third party in possession has a contract with the agency to perform a governmental function, and the information directly relates to the performance of that function. We underscored that Section 506(d) does not involve only possession or location, and we noted the RTKL renders such limitations irrelevant to access. The parties did not dispute that the direct services ASCI performs on the County’s behalf constitute a governmental function, so we did not further analyze that aspect of Section 506(d).

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Bluebook (online)
61 A.3d 336, 2013 WL 141697, 2013 Pa. Commw. LEXIS 18, Counsel Stack Legal Research, https://law.counselstack.com/opinion/allegheny-county-department-of-administrative-services-v-parsons-pacommwct-2013.