Kelly v. Northeastern Educational Intermediate Unit

36 Pa. D. & C.5th 300
CourtPennsylvania Court of Common Pleas, Lackawanna County
DecidedFebruary 12, 2014
DocketNo. 13 CV 4921
StatusPublished

This text of 36 Pa. D. & C.5th 300 (Kelly v. Northeastern Educational Intermediate Unit) is published on Counsel Stack Legal Research, covering Pennsylvania Court of Common Pleas, Lackawanna County primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Kelly v. Northeastern Educational Intermediate Unit, 36 Pa. D. & C.5th 300 (Pa. Super. Ct. 2014).

Opinion

NEALON, J.,

— This appeal under the Right-to-Know Law (“RTKL”), 65 P.S. §§ 67.101 -67.3104, presents an issue of first impression under the RTKL: whether accountants, who are retained by a local agency to conduct an independent audit of the agency, have “contracted to perform a governmental function on behalf of the agency,” such that any records in the accountants’ possession relating to their communications with members of the agency’s board of directors are discoverable as [303]*303public records under Section 506(d)(1) of the RTKL, 65 RS. § 67.506(d)(1)? The parties’ appeal also involves the related issue of whether documents pertaining to any such communications constitute the accountants’ “work papers underlying an audit” which are expressly exempt from public access under 65 RS. § 67.708(b)(17)(v).

For an activity to qualify as a “governmental function” of an agency under the standard established in SWB Yankees, it must involve a “non-ancillary undertaking” of the agency and a “substantial facet of the agency’s role and responsibilities.” Although an intermediate unit is required to submit an independent audit to the state secretary of education on an annual basis, the completion of such an audit is an ancillary function of that agency. An independent audit cannot be conducted by an intermediate unit itself, and instead must be performed by an accountant who remains fully independent of the agency being audited. Independent auditors are not subject to the agency’s control or direction when conducting an audit, and those auditors alone determine how the audit will be performed and concluded. Consequently, an independent audit is not a principal function of an intermediate unit, and accountants who are hired by the unit to complete that audit do not “perform a governmental function” on behalf of that local agency. Furthermore, any documented communications between the independent auditors and board members of the agency being audited comprise part of the accountants’ “work papers underlying an audit” which are specifically exempt from disclosure under the RTKL. Therefore, the accounting firm’s appeal under the RTKL will be granted and the administrative determination directing disclosure of those written communications will [304]*304be reversed.

I. FACTUAL BACKGROUND

Intervenor, Ellen Nielsen (“Nielsen”), serves as a member of the board of directors of the Northeastern Educational Intermediate Unit No. 19 (“NEIU”), which is located in Archbald, Lackawanna County and comprised of twenty member school districts in Lackawanna, Wayne and Susquehanna counties.1 (Transcript of Proceedings (“T p ”) on 1/29/14 atpp. 9, 57). Petitioner, Brian T. Kelly and Associates (“Kelly & Associates”), is an accounting firm that was retained by the NEIU to perform a statutorily required audit in 2013. (Docket entry no. 10 at pp. 1, 4). Upon completing the independent audit, Kelly & Associates presented it to the NEIU Board of Directors, including Nielsen, in an open session. (T.P. 1/29/14 at pp. 9-11,57-58).

On April 19, 2013, Nielsen delivered a written request to the NEIU’s open records officer seeking copies of “any records or documents (emails, telephone records, other correspondence) between any NEIU Board members and the auditing firm of Brian Kelly.” (Docket entry no. 13 at p. 2). After securing an extension of time, the open records officer replied to Neilsen’s request on May 20, [305]*3052013. (Id. at p. 1). In its response, the NEIU produced affidavits from fifteen board members, including Nielsen herself, attesting that they did not possess any such records.2 (Id. at pp. 5-20). Two board members, Robert M. Schwartz and Louise Brzuchalski, provided copies of email communications with Kelly & Associates. (Id. at pp. 22-42). One board member, Frank Galli, submitted a handwritten response to the NEIU’s open records officer which simply stated [y]ou have no right to my personal phone records or computer.” (Id. at p. 21). The remaining two board members, William Fox and Michael May, did not reply to the open records officer. (T.R 1/29/14 at pp. 13-14, 53-54, 56).

The president of the board of directors, Robert M. Schwartz, and the board treasurer, Louise Brzuchalski, serve on the NEIU’s audit committee. (Docket entry no. 13 at pp. 25, 27, 30, 34-35, 38; T.P. 1/29/14 at 29-30, 45-46, 61-64). Mr. Schwartz and Ms. Brzuchalski both produced emails that they received from Kelly & Associates on February 25, 2013, and March 26, 2013, regarding “adjusting journal entries we have presented and posted...for the June 30, 2012 fiscal year end” and the belated filing of the “single audit report...by April 30, 2013,” rather than “the intended due date of March 31, 2013.” (Docket entry no. 13 at pp. 25-26, 36-37). Both audit committee members also furnished emails that were exchanged with Kelly & Associates on April 7, 2013, and April 8, 2013, concerning the scheduling of a meeting to [306]*306“discuss the ‘final draft’ financial statements for the June 30, 2012 fiscal year end on April 22,2013.” (Id. at pp. 27-32,34-35,38-39). Additionally, Mr. Schwartz produced an email dated January 8, 2013, that he received from Brian T. Kelly, CPA, with reference to an email communication that the NEIU executive director transmitted to the division chief of the Department of Education’s Division of Subsidy Data and Administration, and Ms. Brzuchalski provided an email that she received from Brian T. Kelly, CPA, on May 8, 2013, relating to an inquiry from the Comptroller’s Office of the Pennsylvania Office of the Budget, relative to “AFR” data for 2010 to 2012. (Id. at pp. 23, 40-42).

Nielsen did not appeal the NEIU’s response of May 20, 2013, to the OOR, nor did she otherwise seek more specific answers from Mr. Galli, Mr. Fox, Mr. May or any other board member. (T.P. 1/29/14 at pp. 14-16). Instead, on May 28, 2013, she submitted another right-to-know request to the open records officer of the NEIU demanding that the NEIU secure from Kelly & Associates “any records or documents (emails, telephone records, any other correspondence) between the auditing firm of Brian Kelly and any NEIU 19 Board members.” (Docket entry no. 1, exhibit A.). By letter dated June 14, 2013, Brian T. Kelly, CPA, advised the NEIU’s open records officer that “under Section 506(d) [of the RTKL], any such request must be related to a governmental function.” (Id., exhibit C-l). Mr. Kelly further stated in his correspondence to the NEIU that “the request falls under the exemptions as outlined in Section 708(b)(6)(i)(A) [of the RTKL], and as such, there is no obligation for compliance.”3 (Id.).

[307]*307On June 20, 2013, the open records officer for the NEIU forwarded a written response to Nielsen stating that the NEIU had “not received any records related to your request from the third party, Brian Kelly.” (Id., exhibit B). The open records officer indicated that Mr. Kelly had advised the NEIU that Neilsen’s RTKL request “falls under the exemptions as outlined in Section 708(b)(6)(i)(A),” and that “there [wa]s no obligation for compliance.” (Id.). The NEIU’s open records officer concluded her response by stating that the NEIU “is therefore not denying nor granting your request.” (Id.).

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Kyle v. Perrilloux
868 So. 2d 27 (Louisiana Court of Appeal, 2003)
Allegheny Inspection Service, Inc. v. North Union Township
964 A.2d 878 (Supreme Court of Pennsylvania, 2009)
McDowell v. Good Chevrolet-Cadillac, Inc.
154 A.2d 497 (Supreme Court of Pennsylvania, 1959)
Commonwealth v. Snyder
560 A.2d 165 (Supreme Court of Pennsylvania, 1989)
Agra Enterprises, Inc. v. Brunozzi
448 A.2d 579 (Supreme Court of Pennsylvania, 1982)
Milner v. Workers' Compensation Appeal Board
995 A.2d 492 (Commonwealth Court of Pennsylvania, 2010)
Denchy v. Education & Training Consultants of PA, Inc.
803 F. Supp. 1055 (E.D. Pennsylvania, 1992)
Kaufman v. Central Susquehanna Intermediate Unit 16
601 A.2d 412 (Commonwealth Court of Pennsylvania, 1991)
SWB YANKEES LLC v. Wintermantel
45 A.3d 1029 (Supreme Court of Pennsylvania, 2012)
Higgins v. Public School Employes' Retirement System
736 A.2d 745 (Commonwealth Court of Pennsylvania, 1999)
LaValle v. OFFICE OF GEN. COUNSEL OF COM.
769 A.2d 449 (Supreme Court of Pennsylvania, 2001)
Samuel-Bassett v. Kia Motors America, Inc.
34 A.3d 1 (Supreme Court of Pennsylvania, 2011)
Port Authority of Allegheny County v. AMALGAMATED TRANSIT UNION LOCAL 85
881 A.2d 821 (Supreme Court of Pennsylvania, 2005)
Reich v. Berks County Intermediate Unit No. 14
861 A.2d 1005 (Commonwealth Court of Pennsylvania, 2004)
Office of the Governor v. Bari
20 A.3d 634 (Commonwealth Court of Pennsylvania, 2011)
Kovler v. Bureau of Administrative Adjudication
20 A.3d 490 (Supreme Court of Pennsylvania, 2011)
Department of Health v. Office of Open Records
4 A.3d 803 (Commonwealth Court of Pennsylvania, 2010)
Pennsylvania State Police v. Office of Open Records
5 A.3d 473 (Commonwealth Court of Pennsylvania, 2010)
Pennsylvania State Troopers Ass'n v. Scolforo
18 A.3d 435 (Commonwealth Court of Pennsylvania, 2011)

Cite This Page — Counsel Stack

Bluebook (online)
36 Pa. D. & C.5th 300, Counsel Stack Legal Research, https://law.counselstack.com/opinion/kelly-v-northeastern-educational-intermediate-unit-pactcompllackaw-2014.