§ 36-2-17-17 — Electronic storage medium; retrieved information as evidence of official record; data processing system; duties of recorder

Indiana § 36-2-17-17

• Jurisdiction: Indiana
• Title 36: LOCAL GOVERNMENT
• Art. 2: GOVERNMENT OF COUNTIES GENERALLY
• Ch. 17: County Records

Text

(a) As used in this section:
"Book" means a book, register, index, or file that the law requires a
county recorder to maintain.
"Electronic storage medium" means a magnetic tape, card, diskette,
disk, or other medium on which data may be entered and retained and
from which data may be retrieved by the operation of an electronic data
processing system.
"Recorded information" means information in any written matter,
such as a record, document, plat, or paper, that the law requires a
recorder to enter into a book.
(b) The county recorder may substitute an electronic storage
medium for any book. For the purposes of admissibility into evidence,
printouts or other types of information retrieved from an electronic
storage medium in written form shall be treated as an official record in
all courts and administrative agencies.
(c) When the recorder substitutes an electronic storage medium for
a book, the recorder shall operate a data processing system that during
normal business hours allows:
(1) retrieval of recorded information by reference to the same
identification number assigned to the written matter that has been
recorded, the written matter's date of recording, the name of
affected parties, the legal description of affected real property (if
any), and any other category of information that the law requires
the recorder to maintain in a related index or file; and
(2) reproduction of recorded information in written form.
(d) The recorder shall enter the identification number assigned by
the recorder to a recorded matter with the related recorded information
being entered into the electronic storage medium. The recorder shall
verify the correctness of all recorded information entered into the
electronic storage medium and assign security access codes to it that
will protect it from alteration. An original of recorded matter may not
be returned to the person submitting it before certification and security
coding occur.
(e) At intervals determined by the recorder, the recorder shall
duplicate the data on an electronic storage medium containing recorded
information and permanently store one (1) copy outside the office of
the recorder in a secure location that is designated by the county
executive and under the exclusive custody and control of the recorder.
If either copy is lost or damaged, the recorder may use the other copy
to perform his duties.

Legislative History

As added by P.L.193-1984, SEC.1.