§ 36-12-3-16 — Authorization of disbursements; purchases

Indiana § 36-12-3-16

• Jurisdiction: Indiana
• Title 36: LOCAL GOVERNMENT
• Art. 12: LIBRARIES
• Ch. 3: Powers and Duties of Class 1 Public Libraries

Text

(a) The library board may adopt a resolution
allowing money to be disbursed under this section for lawful library
purposes, including advertising and promoting the programs and
services of the library.
(b) With the prior written approval of the library board and if the
library board has adopted a resolution under subsection (a), claim
payments may be made in advance of library board allowance for any
of the following types of expenses:
(1) Property or services purchased or leased from the federal
government or the federal government's agencies and the state,
the state's agencies, or the state's political subdivisions.
(2) Dues, subscriptions, and publications.
(3) License or permit fees.
(4) Insurance premiums.
(5) Utility payments or connection charges.
(6) Federal grant programs where:
(A) advance funding is not prohibited; and
(B) the contracting party posts sufficient security to cover the
amount advanced.
(7) Grants of state funds authorized by statute.
(8) Maintenance and service agreements.
(9) Legal retainer fees.
(10) Conference fees.
(11) Expenses related to the educational or professional
development of an individual employed by the library board,
including:
(A) inservice training;
(B) attending seminars or other special courses of instruction;
and
(C) tuition reimbursement;
if the library board determines that the expenditures under this
subdivision directly benefit the library.
(12) Leases or rental agreements.
(13) Bond or coupon payments.
(14) Payroll costs.
(15) State, federal, or county taxes.
(16) Expenses that must be paid because of emergency
circumstances.
(17) Expenses incurred to advertise and promote the programs
and services of the library.
(18) Other expenses described in a library board resolution.
The library board shall review and allow the claim at the library board's
first regular or special meeting following the payment of a claim under
this section.
(c) Each payment of expenses lawfully incurred for library purposes
must be supported by a fully itemized invoice or other documentation.
The library director shall certify to the library board before payment
that each claim for payment is true and correct. The certification must
be on a form prescribed by the state board of accounts.
(d) Purchases of books, magazines, pamphlets, films, filmstrips,
microforms, microfilms, slides, transparencies, phonodiscs,
phonotapes, models, art reproductions, and all other forms of library
and audiovisual materials are exempt from the restrictions imposed by
IC 5-22.
(e) The purchase of library automation systems must meet the
standards established by the Indiana library and historical board under
IC 4-23-7.1-11(b).
[Pre-2005 Elementary and Secondary Education
Recodification Citation: 20-14-3-14.]

Legislative History

As added by P.L.1-2005, SEC.49. Amended by P.L.130-2007, SEC.3; P.L.84-2012, SEC.24.