§ 36-10-9-9 — Treasurer; controller; duties; board of accounts audits

Indiana § 36-10-9-9

• Jurisdiction: Indiana
• Title 36: LOCAL GOVERNMENT
• Art. 10: RECREATION, CULTURE, AND COMMUNITY
• Ch. 9: Marion County Capital Improvement Board

Text

(a) The treasurer of the board is the official
custodian of all funds and assets of the board and is responsible for
their safeguarding and accounting. The treasurer shall give bond for the
faithful performance and discharge of all duties required of the
treasurer by law in the amount and with surety and other conditions
that may be prescribed and approved by the board. All funds and assets
in the capital improvement fund and the capital improvement bond
fund created by this chapter and all other funds, assets, and tax
revenues held, collected, or received by the treasurer of the county for
the use of the board shall be promptly remitted and paid over by the
county treasurer to the treasurer of the board, who shall issue receipts
for them.
(b) The treasurer of the board shall deposit all funds coming into the
treasurer's hands as required by this chapter and by IC 6-7-1-30.1, and
in accordance with IC 5-13. Money so deposited may be invested and
reinvested by the treasurer in accordance with general statutes relating
to the investment of public funds and in securities that the board
specifically directs. All interest and other income earned on
investments becomes a part of the particular fund from which the
money was invested, except as provided in a resolution, ordinance, or
trust agreement providing for the issuance of bonds or notes. All funds
invested in deposit accounts as provided in IC 5-13-9 must be insured
under IC 5-13-12.
(c) The board shall appoint a controller to act as the auditor and
assistant treasurer of the board. The controller shall serve as the official
custodian of all books of account and other financial records of the
board and has the same powers and duties as the treasurer of the board
or the lesser powers and duties that the board prescribes. The controller
and any other employee or member of the board authorized to receive,
collect, or expend money, shall give bond for the faithful performance
and discharge of all duties required of the controller in the amount and
with surety and other conditions that may be prescribed and approved
by the board. The controller shall keep an accurate account of all
money due the board and of all money received, invested, and
disbursed in accordance with generally recognized governmental
accounting principles and procedure. All accounting forms and records
shall be prescribed or approved by the state board of accounts.
(d) The controller shall issue all warrants for the payment of money
from the funds of the board in accordance with procedures prescribed
by the board but a warrant may not be issued for the payment of a claim
until an itemized and verified statement of the claim has been filed with
the controller, who may require evidence that all amounts claimed are
justly due. All warrants shall be countersigned by the treasurer of the
board or by the executive manager. Warrants may be executed with
facsimile signatures.
(e) If there are bonds or notes outstanding issued under this chapter,
the controller shall deposit with the paying agent or other paying officer
within a reasonable period before the date that any principal or interest
becomes due sufficient money for the payment of the principal and
interest on the due dates. The controller shall make the deposit with
money from the sources provided in this chapter, and shall make the
deposit in an amount that, together with other money available for the
payment of the principal and interest, is sufficient to make the payment.
In addition, the controller shall make other deposits for the bonds and
notes as is required by this chapter or by the resolutions, ordinances, or
trust agreements under which the bonds or notes are issued.
(f) The controller shall submit to the board at least annually a report
of the board's accounts exhibiting the revenues, receipts, and
disbursements and the sources from which the revenues and receipts
were derived and the purpose and manner in which they were
disbursed. The board may require that the report be prepared by an
independent certified public accountant designated by the board. The
state board of accounts shall audit the accounts, books, and records of
the board and prepare a financial report and a compliance audit report.
The board shall submit to the city-county legislative body financial and
compliance reports of the state board of accounts. The board shall post
the reports of the state board of accounts on the board's Internet web
site. The city-county legislative body shall discuss the financial and
compliance reports of the state board of accounts in a public hearing.
The handling and expenditure of funds is subject to supervision by the
state board of accounts.
As added by Acts 1982, P.L.77, SEC.28. Amended by
P.L.19-1987, SEC.57; P.L.46-1997, SEC.17; P.L.182-2009(ss),
SEC.457; P.L.181-2015, SEC.52.