§ 36-10-11-36 — Board of managers; controller and assistant controller; duties

Indiana § 36-10-11-36

• Jurisdiction: Indiana
• Title 36: LOCAL GOVERNMENT
• Art. 10: RECREATION, CULTURE, AND COMMUNITY
• Ch. 11: Gary Building Authority

Text

(a) The fiscal officer of the lessee
governmental entity shall act as controller of the board of managers and
is responsible for proper safeguarding and accounting. The controller
shall, with the approval of the board of managers, appoint an assistant
to act as auditor for the board of managers.
(b) The assistant is the official custodian of all books of account and
other financial records of the board of managers and has the other
powers and duties that are delegated by the controller and the lesser
powers and duties that the board of managers prescribes. The assistant,
and any other employee or member of the board of managers
authorized to receive, collect, or expend money, shall give bond for the
faithful performance and discharge of all duties required of the
assistant, employee, or board member in an amount and with surety and
other conditions that are prescribed and approved by the board of
managers.
(c) The assistant shall keep an accurate account of:
(1) all money due a building and the board of managers; and
(2) all money received, invested, and disbursed;
in accordance with generally recognized governmental accounting
principles and procedures. All accounting forms and records shall be
prescribed or approved by the state board of accounts. The assistant
shall issue all warrants for the payment of money from the funds of the
board of managers in accordance with procedures prescribed by the
board of managers, but a warrant may not be issued for the payment of
any claim until an itemized and verified statement of the claim has
been filed with the controller, who may require evidence that all
amounts claimed are justly due. All warrants shall be countersigned by
the controller or financial officer or by the executive manager. Payroll
and similar warrants may be executed with facsimile signatures.
(d) If the board of managers or the lessee governmental entity has
entered into any agreement to lease building facilities from the
authority, the controller shall pay the lease rental to the authority within
a reasonable period before the date on which principal or interest on
any bonds outstanding issued under this chapter becomes due. The
assistant shall submit to the board of managers at least annually a
report of the assistant's accounts exhibiting the revenues, receipts, and
disbursements and the sources from which the revenues and receipts
were derived and the purpose and manner in which the disbursements
were made. The board of managers may require that the report be
prepared by a designated, independent certified public accountant.
Handling and expenditure of funds is subject to audit and supervision
by the state board of accounts.
As added by Acts 1982, P.L.218, SEC.5. Amended by
P.L.178-2002, SEC.140; P.L.127-2017, SEC.394.