Sikorsky Aircraft Corp. v. United States

106 Fed. Cl. 571, 2012 U.S. Claims LEXIS 1099, 2012 WL 4018026
United States Court of Federal Claims·Decided September 13, 2012·No. Nos. 09-844C, 10-741C·Published·Cited by 11 cases

Opinion

OPINION AND ORDER

LETTOW, Judge.

The deliberative process privilege protects “documents reflecting advisory opinions, recommendations and deliberations comprising part of a process by which governmental decisions and policies are formulated.” Department of Interior v. Klamath Water Users Protective Ass’n, 532 U.S. 1, 8, 121 S.Ct. 1060, 149 L.Ed.2d 87 (2001) (quoting National Labor Relations Board v. Sears, Roebuck & Co., 421 U.S. 132, 150, 95 S.Ct. 1504, 44 L.Ed.2d 29 (1975) (internal quotation marks omitted)). Pending before the court is the United States’ (“the government’s”) assertion of the deliberative process privilege for a string of e-mails previously disclosed to plaintiff, Sikorsky Aircraft Corporation (“Sikorsky”). Despite producing the e-mails as part of discovery responses in February 2011 and discovering its apparent error at a deposition in July 2011, the government did not communicate its claim of privilege to Sikorsky until May 2012. Thus, the government’s actions raise a relatively novel question: whether a lack of diligence in asserting the deliberative process privilege to claw back previously disclosed documents can serve as a waiver of that privilege.

BACKGROUND

This ease centers on Sikorsky’s alleged violation of Cost Accounting Standards (“CAS”), codified at 48 C.F.R. (“FAR”) Chapter 99, Subchapter B, Part 9904. Generally speaking, the CAS require government contractors to record and report costs according to certain criteria. According to the government, Sikorsky violated CAS 418, FAR § 9904.418, by improperly allocating [574] overhead costs to government contracts. See Sikorsky Aircraft Corp. v. United States, 102 Fed.Cl. 38, 44 (2011). Sikorsky disputes the government’s allegations and has raised affirmative defenses, including the defense that the statute of limitations expired prior to the government’s assertion of its claim. In an earlier round of briefing, the court denied the government’s motion for summary judgment upon that defense. See Sikorsky Aircraft Corp. v. United States, 105 Fed.Cl. 657, 666-74 (2012). The viability of that defense, among other issues, is now scheduled for trial in late October 2012.

Germane to Sikorsky’s statute of limitations defense is the string of e-mails (identified as “Exhibit P,” for reasons explained infra) at the nexus of the current dispute. Exhibit P comprises exchanged e-mail messages between Mr. Robert Boyer, an auditor, and Ms. Janice Berardi, his superior at the Defense Contract Auditing Agency (“DCAA”), regarding audits of Sikorsky. The exhibit has an extensive history in this litigation. It was originally produced to Sikorsky by the government on February 17, 2011, more than eighteen months ago, as part of an unremarkable (and unremarked) set of discovery responses. See Pl.’s Opp’n to Def.’s Mot. to Strike Documents (“Pl.’s Opp’n”) at 2. Five months later, on July 20, 2011, Sikorsky deposed Mr. Boyer and questioned him about Exhibit P, without any contemporaneous objections from the government. Id. At the end of Mr. Boyer’s deposition, however, counsel for the government stated, “[ijt’s come to my attention that [Exhibit P] may be the subject of deliberative process privilege, because it ... refers to an ongoing DCAA audit. So I would like to request that [Exhibit P] and the deposition transcript be sealed for now, until this deliberative process issue can be determined.” Id. Ex. D, Dep. of Robert Boyer (“Boyer Dep.”) at 353:22 to 354:9 (July 20, 2011). Sikorsky agreed to the government’s request. Id. Ex. D, Boyer Dep. at 354:13-21.

Two and one-half months later, on October 4,2011, Sikorsky’s counsel contacted the government to ask about the privilege issue, and followed up by e-mail on November 8, 2011. See Pl.’s Opp’n Ex. E (E-mail from Allison Freedman to Sarah A. Murray) (“When we spoke on October 4, you told me that you would get back to me that week with an answer. Despite the several messages that I have left for you, you still have not provided an answer.”); see also id. Ex. I. Sikorsky’s counsel made additional inquiries on November 29, 2011, December 2, 2011, January 17, 2012, and January 24, 2012, regarding whether the government would be asserting privilege. In each instance, the government responded that the decision had not yet been made but would be forthcoming. See id. Ex. H; Ex. I; Ex. J; Ex. K; Ex. L; Ex. M.

Up to and through almost all of 2011, the relevant government agency, DCAA, had not adopted specific procedures for asserting the deliberative process privilege. On December 19, 2011, DCAA’s director, Patrick J. Fitzgerald, officially delegated the authority to assert the deliberative process privilege to certain subordinates. Def.’s Reply to Pl.’s Opp’n to Def.’s Mot. to Strike Docs. Protected by the Deliberative Process Privilege (“Def.’s Reply”) Ex. I.1 A month later, on January 19, 2012, DCAA Regional Director Ronald C. Meldonian asserted the deliberative process privilege over, among other documents, Exhibit P. Id. Ex. 2. Strangely, however, there is no evidence that this assertion of privilege was ever conveyed to Sikorsky. To the contrary, the government’s counsel wrote to Sikorsky’s counsel on January 27, 2012, more than a week after Mr. Meldoni-an’s assertion of privilege, that “[w]e are still working on it[, ie., the privilege issue].” Pl.’s Opp’n Ex. M, at 1. As far’ as the court can tell from the record, that was the government’s last communication on the subject until some months later.

On February 2, 2012, the government filed a motion to dismiss Sikorsky’s statute of limitations defense. On March 5, 2012, Sikorsky responded in opposition, quoting in [575] its brief portions of Exhibit P and attaching the entire document as an exhibit to its brief. See Pl.’s Opp’n to Def.’s Mot. for Summ. Judgment on the Statute of Limitations Defense at 15 & Ex. P, ECF No. 166. In its brief, Sikorsky wrote as explanation that “[i]n the seven months since [Mr. Boyer’s deposition], Sikorsky has asked the government more than five times whether the government would, in fact, claim privilege over Exhibit P. The government has never given Sikorsky an answer. Sikorsky’s position is that the government has waived any privilege claim as to Exhibit P.” Id. at 15 n. 3.

More than three months later, on May 14, 2012, the government’s counsel wrote to Sikorsky’s counsel, stating that it was asserting the deliberative process privilege over Exhibit P. The government asked Sikorsky to return or destroy all copies of Exhibit P in its possession and to remove all references to Exhibit P from Sikorsky’s briefing. See Def.’s Mot. to Strike Docs. Protected by the Deliberative Process Privilege (“Def.’s Mot.”) Ex. A. In a response dated May 30, 2012, Sikorsky refused to do so, but proposed redacting Exhibit P. Id. Ex. B. The government rejected Sikorsky’s proposal, id. Ex. C, and on June 14, 2012, it filed its pending motion to strike Exhibit P.2 The motion has been fully briefed and argued and is ready for disposition.

THE DELIBERATIVE PROCESS PRIVILEGE

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Sikorsky Aircraft Corp. v. United States, 106 Fed. Cl. 571, 2012 U.S. Claims LEXIS 1099, 2012 WL 4018026 (uscfc 2012).

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