SD Citizens for Liberty, Inc. v. Rapid City Area School District 51-4

2023 S.D. 57
South Dakota Supreme Court·Decided November 1, 2023·No. 29929·Published

Opinion

#29929-aff in pt & vacate-MES 2023 S.D. 57

IN THE SUPREME COURT

OF THE

STATE OF SOUTH DAKOTA

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SD CITIZENS FOR LIBERTY, INC., TONI E. WEAVER, MARCY M. MORRISON, BRIAN T. LARSON, and SAMANTHA C. MCCULLY, Plaintiffs and Appellants,

v.

RAPID CITY AREA SCHOOL DISTRICT 51-4, Defendant and Appellee.

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APPEAL FROM THE CIRCUIT COURT OF THE SEVENTH JUDICIAL CIRCUIT PENNINGTON COUNTY, SOUTH DAKOTA

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THE HONORABLE CRAIG A. PFEIFLE Judge

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KENNETH E. JASPER Rapid City, South Dakota Attorney for plaintiffs and appellants.

EMILY M. SMORAGIEWICZ KELSEY B. PARKER of Bangs, McCullen, Butler, Foye & Simmons, LLP Rapid City, South Dakota Attorneys for defendant and appellee.

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ARGUED

NOVEMBER 8, 2022

SUPPLEMENTAL BRIEFS

RECEIVED

SEPTEMBER 11, 2023

OPINION FILED 11/01/23

SALTER, Justice [¶1.] An organized citizens group, along with several individuals, commenced an action against Rapid City Area School District 51-4 (RCAS) seeking a declaration that RCAS was acting contrary to South Dakota’s open meeting law by not allowing public comment at some of its board meetings. After a hearing on the parties’ cross-motions for summary judgment, the circuit court ruled in favor of RCAS and denied the group’s summary judgment motion. The court also determined that it could not review a determination made by a state’s attorney concerning an alleged violation of a separate open meeting statute. We vacate the portion of the court’s decision concerning public comment and affirm the court’s decision to not review the state’s attorney’s determination.

Factual and Procedural History [¶2.] RCAS is organized as a school corporation under SDCL chapter 13-5 and is governed by the Rapid City Area School Board of Education (the Board). See SDCL 13-5-1 (defining school districts); SDCL 13-8-1 (defining school board). In addition to broad statutory authority to operate and administer the schools in their districts, see SDCL 13-8-39, school boards provide “educational opportunities and services for all citizens residing within the school district,” SDCL 13-8-1. The Board serves about 13,000 students and employs around 1,800 community members. [¶3.] The Board has identified three types of meetings through which it exercises governance—annual meetings, regular meetings, and special meetings. The first among them—annual meetings—are mandated for all school boards by SDCL 13-8-10. The statute requires school boards to consider several broad types of

administrative matters at its annual meeting, such as electing officers, selecting depository institutions and account custodians, and designating a legal newspaper. SDCL 13-8-10. [¶4.] School boards may also use the annual meeting to designate the time for their regular meetings which otherwise must be held “on the second Monday of each month.” SDCL 13-8-10. For RCAS, the Board usually schedules two regular meetings each month on the second and fourth Mondays. 1 According to RCAS, the Board conducts its official business at these regular meetings. [¶5.] The Board also holds special meetings with recurring frequency. Special meetings are not required for school boards, but they “may be held upon call of the president or in the president’s absence by the vice-president, or a majority of the board members.” Id. The Board generally convenes monthly special meetings that are self-styled as study sessions and Board retreats. 2 [¶6.] As the name suggests, the study sessions allow the Board to study and discuss topics before taking official action on them at a regular meeting. The Board cited, as an example, a particular study session which covered the “10-point grading scale, Title VI – Office of Indian Education, RCAS Consulting Agreement with [American Gulf International], and the RCAS Academies and Pathways.”

1. Between 2015 and 2020, the regular meetings were held on the second and fourth Mondays of every month. At some point in 2021, the Board started holding regular meetings on the second and fourth Tuesdays of every month.

2. On occasion, the Board has used additional names to refer to special meetings, such as hybrid meetings or special study sessions.

[¶7.] In a similar way, RCAS explains that the Board retreats give members the “opportunity . . . to meet and discuss the Board’s current and future work at the District – including planning what matters will be coming before the Board at regular meetings, what presentations are necessary for the Board’s consideration and the public’s interest, and to communicate with District Administration about updates, questions, and concerns.” At times, the Board holds retreats outside RCAS’s boundaries, including locations in Custer State Park and in Deadwood. [¶8.] School districts, like RCAS, are considered political subdivisions and public bodies under SDCL 1-25-12(1) to (2), making them subject to SDCL 1-25-1, commonly known as South Dakota’s open meeting law. The statute provides that “[t]he official meetings of the state and its political subdivisions are open to the public unless a specific law is cited by the state or the political subdivision to close the official meeting to the public.” SDCL 1-25-1. An official meeting, in turn, is any meeting at which a quorum of the public body is present and where “official business or public policy of that public body is discussed or decided[.]” SDCL 1-25- 12(3). [¶9.] This appeal was originally presented as a controversy involving the interpretation of the then-existing version of SDCL 1-25-1 (2019) that related to public comment at official meetings:

The public body shall reserve at every regularly scheduled official meeting a period for public comment, limited at the body’s discretion, but not so limited as to provide for no public comment. At a minimum, public comment shall be allowed at regularly scheduled official meetings which are designated as regular meetings by statute, rule, or ordinance.

(Emphasis added.)

[¶10.] Along with provisions of state law, the Board is governed by its own district policies, one of which is entitled Public Participation at Board Meetings, and states:

All regular and special meetings of the [B]oard will be open to the public. At meetings a specific time period will be designated as “Open Forum.” A time limit may be set both for individual speakers and for the length of the Open Forum time period. . . .

Public comments and questions at Open Forum may deal with any topic related to public education. Public comments on agenda items will be encouraged by the [B]oard president.

Comments at special meetings must be related to the subject of the meeting.

[¶11.] The Board reserves what the parties refer to as an “open forum” period for public comment at its regular meetings held twice each month. But the Board has not always done so for its special meetings. [¶12.] From July 2018 through April 2020, the Board included an open forum period at all special meetings designated as study sessions, though it did not allow open forum at special meetings designated as retreats. However, on April 13, 2020, the Board did not allow for an open forum period at a special meeting study session. This practice became more frequent with the election of a new Board president, and between July 27, 2020, and June 28, 2021, public comment was not permitted at twenty-two out of twenty-four special meetings. [¶13.] This action arose as an effort to use the declaratory judgment remedy to determine whether RCAS has a statutory obligation to afford an opportunity for public comment at its special meetings. The plaintiffs are SD Citizens for Liberty

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SD Citizens for Liberty, Inc. v. Rapid City Area School District 51-4, 2023 S.D. 57 (S.D. 2023).

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