Reed v. Department of Revenue

798 P.2d 235, 310 Or. 260
CourtOregon Supreme Court
DecidedAugust 30, 1990
DocketTC 2747; SC S35830
StatusPublished
Cited by360 cases

This text of 798 P.2d 235 (Reed v. Department of Revenue) is published on Counsel Stack Legal Research, covering Oregon Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Reed v. Department of Revenue, 798 P.2d 235, 310 Or. 260 (Or. 1990).

Opinions

[262]*262GILLETTE, J.

This case involves an appeal from the Oregon Tax Court concerning the appropriate amount of certain payroll deductions allowable to the plaintiff/taxpayer, Roland H. Reed (Taxpayer), as business expenses. Taxpayer filed a 1984 income tax return in which he claimed certain business expenses as deductions from his gross income. In 1986, the defendant Department of Revenue (the Department) audited Taxpayer’s 1984 return and disallowed twenty-five percent of his claimed payroll business expenses. Plaintiff appealed to the Tax Court, which affirmed the Department’s action. Reed v. Dept. of Rev., TC 2747 (Nov. 29, 1988). Taxpayer now appeals to this court. In this purely factual dispute, we review de novo. ORS 305.445.1

FACTS

We find the following facts, as also found by the Tax Court:

“Late in 1983 or early 1984, plaintiff started his own insurance agency employing two ‘essentially’ full-time employees and some part-time employees. Although initially successful, when the two primary insurance companies plaintiff used went bankrupt around mid-April or May of 1984, his insurance agency foundered. About the same time, plaintiff started a cleaning business under the assumed business name of Preferred Janitorial. Since plaintiff was a full-time employee of the City of Portland, he conducted these businesses in his spare time. Some of the insurance agency employees moved into the new janitorial business. By plaintiff’s own admission, his primary concern was with the operation of the businesses and not with maintaining the business records. As a consequence, the records are disorganized, incomplete, frequently unidentified and so mixed with plaintiffs personal expenses that it is impossible for even plaintiff to be certain whether some expenses were for business or otherwise.
“Defendant commenced its audit of plaintiff in June 1986. At that time defendant requested plaintiff to furnish cancelled checks, receipts and other records to verify the itemized deductions. (Exhibit D.) In response to this request, plaintiff’s wife brought in two shopping bags full of receipts, the [263]*263contents of which were unorganized and commingled. The auditor spent considerable time sorting and organizing the receipts. In comparing the receipts to plaintiffs ledgers, the auditor found that some entries were overstated and some were duplicated. The only documentation furnished in substantiation of plaintiffs payroll expenses for his two businesses were copies of the reports of wages paid (IRS Form 1099). Accordingly, the auditor wrote and asked for additional substantiation. (Exhibit E.) Plaintiffs written response essentially declined to furnish the information, asserting that the Form 1099 reports should be sufficient. A handwritten note at the bottom of the message also indicated that plaintiff had lost receipts in moving. (Exhibit F.)
“The auditor then exerted what the [tax] court views as extra effort in order to verify the Form 1099 information. Of the 27 Form 1099 reports filed by plaintiff,[2] defendant found that only 13 of the 27 employees had filed Oregon income tax returns. The auditor examined eight of the 13 returns filed and found that six reported less compensation than shown on the Form 1099 report filed by plaintiff,[3] It should be noted that defendant was substantially handicapped in this effort because of numerous errors in addresses, names, and social security numbers. Also, plaintiff had not filed any quarterly withholding reports or paid any withholding taxes, thereby further arousing suspicion as to the amounts paid. Persuaded that a problem existed, but unable to obtain information from plaintiff, defendant concluded that it must move ahead. Based upon examination of the available information, defendant allowed plaintiff only 75 percent of the claimed payroll expenses.”

Reed v. Dept. of Rev., TC 2747, slip op at 1-3 (Nov. 29,1988).

THE TAX COURT PROCEEDINGS

Taxpayer appealed to the Tax Court. Before the Tax Court, Taxpayer, for the first time, presented cancelled checks which he claimed were his 1984 payroll checks.4 Taxpayer also introduced into evidence his 1984 business ledgers and some [264]*264employee time cards. Although the Tax Court accepted these items into evidence, it did not thoroughly examine the evidence: “[t]he [Tax] court did not and will not audit every Form 1099 submitted by [Taxpayer]. It is satisfied that [Taxpayer] does not have sufficient cancelled checks to document the claimed expenses.” Id. at 4-5. Instead the court limited itself to an examination of the evidence pertaining to four employees.5

In a tax case, the taxpayer bears the burden of proof and must demonstrate by a preponderance of the evidence that a deduction is allowable. ORS 305.427. In this case, Taxpayer furnished the Tax Court with a great deal of disorganized and incomplete documentation of his payroll expenses. Although it admitted the material into evidence, the Tax Court declined to examine this evidence thoroughly, apparently under the impression that it was not required to do so:

“In this case, [Taxpayer] refused to produce the cancelled checks to support his position until he reached this court.[6] This is contrary to the statutory scheme and increases the state’s cost of administering the tax laws. Normally, the court would have dismissed [Taxpayer’s] appeal for that reason alone.”

Reed v. Dept. of Rev., TC 2747, slip op at 6 (Nov. 29,1988). The Tax Court cited no authority for this position.

The statutory scheme permits the Department to require a taxpayer to produce all documents the Department deems necessary to conduct an investigation. ORS [265]*265305.190(1).7 If a taxpayer fails to comply, the Department may apply to the Tax Court for an order to produce. Failure to obey such an order is contempt of court. ORS 305.190(2). We do not find the alternative consequence selected by the Tax Court — disregarding evidence after admitting it — in the statutes.

In any event, the Tax Court did not dismiss the appeal. Therefore, it was required to conduct a trial de novo. ORS 305.425(1).8 Although the burden of proof falls on the taxpayer to demonstrate that the Department’s earlier decision was wrong, a trial de novo requires the Tax Court to consider all properly admitted evidence and reach its own independent conclusions. Of course, if the evidence is inconclusive or unpersuasive, the taxpayer will have failed to meet his burden of proof and the Tax Court’s final judgment will affirm the Department’s order. However, such was not the case here.

Taxpayer produced in the Tax Court a significant amount of new evidence. Under such circumstances, the Department’s final order, which was merely an estimate made in the absence of hard proof, was unlikely to be exactly correct.

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Bluebook (online)
798 P.2d 235, 310 Or. 260, Counsel Stack Legal Research, https://law.counselstack.com/opinion/reed-v-department-of-revenue-or-1990.