President & Council of Mount Saint Mary's College v. Aetna Casualty & Surety Co.

233 F. Supp. 787, 1964 U.S. Dist. LEXIS 8346
CourtDistrict Court, D. Maryland
DecidedSeptember 3, 1964
DocketCiv. No. 14180
StatusPublished
Cited by12 cases

This text of 233 F. Supp. 787 (President & Council of Mount Saint Mary's College v. Aetna Casualty & Surety Co.) is published on Counsel Stack Legal Research, covering District Court, D. Maryland primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
President & Council of Mount Saint Mary's College v. Aetna Casualty & Surety Co., 233 F. Supp. 787, 1964 U.S. Dist. LEXIS 8346 (D. Md. 1964).

Opinion

THOMSEN, Chief Judge.

This is an action against a surety on a bid bond to recover the penalty thereof, wherein the low bidder, W. Harley Miller, Inc. (Miller, Inc.), the intervening defendant, seeks relief on the ground of mistake from any obligation created by its bid, cancellation of its bid, and return of the bid bond. The mistake consisted in the failure of Miller, Inc., to include in its Base Proposals certain Separate Price Quotes for kitchen and snack bar equipment, built-in furniture, etc.

Each of the parties is a citizen of a different State and the requisite amount in controversy exists. 28 U.S.C.A. § jgg2

Findings of Fact

in 1961 plaintiff (the College) acting through its architects, May and Ruppert (the Architects), issued an invitation for bids to construct a student union building and a dormitory building on its campus at Emmitsburg, Maryland. The project was financed by the Federal Housing and Home Finance Agency (HHFA), which had agreed to purchase $1,400,000 of bonds of the College secured by a deed of trust, based upon the Architects’ estimate of costs. The original loan agreement required the College to deposit in the construction account $360,000 over and above the loan from HHFA. Under the loan agreement the College was obligated to contract for the work upon free, open and competitive bidding, and to award each contract after approval by HHFA to the lowest responsible bidder as soon as practicable,

The bidding documents, which contained the usual general provisions, provided for three Base Proposals:' (A) Combined bid for the construction of the Student Union Building and the Dormitory Building; (B) Student Union Building only; and (C) Dormitory Building only. The College reserved the right to reject any or all bids, and if the lowest bid submitted by a responsible bidder exceeded the amount of funds available to finance the contract, to re-3ect all bids or award the contract on the base bid modified by certain deductible alternates. The Instructions to Bidders provided that any bid might be withdrawn prior to the scheduled time for opening of bids, but that no bidder might withdraw a bid within thirty days a^er the date of the opening,

Each bidder was required to post a hid security bond in the amount of 10% its hid, and the bidding documents provided that if a successful bidder should fail or refuse to execute and deliver the contract and bond within ten days after receipt of written notice of the acceptance of its bid, the bid security should be forfeited to the College as liquidated damages.1

On July 19, 1961, Miller, Inc., through its estimator, Francis M. Jenkins, Jr. (Jenkins), requested permission of the Architects to bid on the project, filed with [789]*789"the Architects a prequalification statement, satisfied the Architects of its •qualifications and received from them a •complete set of the bidding documents, including the specifications and drawings. Eight other contractors received "the bidding documents, and six of them -•submitted bids. •

The Form of Proposal for the submission of bids, prepared by the Architects, after providing for Base Proposals for the construction of the buildings, contained the following provisions requiring the bidders to furnish prices for certain Separate Price Quotes and for fifteen Alternate Proposals:

“DEDUCTIBLE (Include these prices in the base bid)

“SEPARATE PRICE QUOTES:

“1. Kitchen and Snack Bar Equipment, Refrigerators & Refrigeration, DIV 65 of Specifications complete, Student Union Bldg. (Separate bids will also be received by the Owner for the kitchen and snack bar equipment.)

“(a) Furnish and install new kitchen and snack bar equipment, etc., as specified and shown on kitchen and snack bar drawings. Disconnect, move and install existing kitchen and snack bar equipment as specified and shown on kitchen and snack bar drawings.

“NOTE: All costs for capping off and necessary revamping of plumbing and finishing or patching of surfaces in area from which existing kitchen and snack bar equipment is removed, shall not be a part of the contract. Submit this cost separately.

“For the sum of- ($-)

“(b) Install the kitchen and snack bar equipment as specified and shown on kitchen and snack bar drawings, which will be furnished by the Owner.

“2. Built-in-Furniture-Dormitory (Student Units and Prefect Units.) (Separate bids will also be received by the Owner for the Built-in-furniture). (State which option (qualify) of the specification you choose.)

“(a) Furnish and install built-in furniture (Student bedroom units and Prefect bedroom Units) as specified and noted as N.I.C. on the drawings.

“(1) Unit Cost (Breakdown per room) Student bedroom units

“For the sum of- ($- ) Prefect bedroom unit

“ALTERNATE PROPOSALS: (Student Union Building) DEDUCTIVE

“Alt. No. 1 Fireplace complete including chimney, install stacked concrete masonry units (painted) for continuation of wall.

“Deduct the sum of-(?-)”

[790]*790The form of each of fifteen Alternate Proposals was the same as the form of “Alt. No. 1”.

The Form of Proposal was amended by Addendum No. 2, dated July 31. Paragraph 24 thereof amended Items 1(a) and (b) of the Separate Price Quotes to read as follows;

“(a) Furnish new Kitchen, Cafeteria and Snack Bar Equipment, etc., as specified and shown on Kitchen and Snack Bar drawings.

“ (b) Costs for capping off and necessary revamping of plumbing and finishing or patching of surfaces in areas from which existing Kitchen and Snack Bar equipment is removed. . .

“(NOTE: This cost shall not be a part of this contract.)

“For the sum of__($_).”

Addendum No. 2 noted that the price for Item 1(a) should include “furnishing new Kitchen equipment only” and that the word “install” was being omitted. The explanation given was that “roughing-in and installation are covered in other DIVISIONS under General Contract. See Plumbing and Electrical.” The Specifications did not provide explicitly elsewhere for installation of the kitchen and snack bar equipment by the general contractor. The College reserved the right to obtain and did obtain from suppliers on the day before the construction bids were due, separate prices for the built-in furniture and for the kitchen equipment.

Upon the opening of the sealed bids at the office of the President of the College in Emmitsburg at 2 p. m. on August 8, the bid of Miller, Inc., was found to be the low bid for the combined construction of the Student Union and Dormitory Buildings, namely, $1,389,450; its separate bid ($734,450) for the Student Union Building only was also low; as was its separate bid ($659,450) for the Dormitory Building only. The other bids were as follows:

In filling out the Form of Proposal and submitting its bids, Miller, Inc.—

quoted $84,000 as the cost of Separate Price Quote 1(a), for kitchen and snack bar equipment for the Student Union Building;

quoted $1,000 as the cost of Separate Price Quote 1(b), as the cost of capping off and revamping of plumbing and finishing; and

quoted $85,000 as the cost of Separate Price Quote 2(a), for built-in [791]*791furniture for the Dormitory Building.

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Bluebook (online)
233 F. Supp. 787, 1964 U.S. Dist. LEXIS 8346, Counsel Stack Legal Research, https://law.counselstack.com/opinion/president-council-of-mount-saint-marys-college-v-aetna-casualty-mdd-1964.