MacImage of Maine, LLC v. Androscoggin County

2012 ME 44, 40 A.3d 975, 2012 WL 1008643, 2012 Me. LEXIS 42
CourtSupreme Judicial Court of Maine
DecidedMarch 27, 2012
DocketDocket: Cum-11-127
StatusPublished
Cited by20 cases

This text of 2012 ME 44 (MacImage of Maine, LLC v. Androscoggin County) is published on Counsel Stack Legal Research, covering Supreme Judicial Court of Maine primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
MacImage of Maine, LLC v. Androscoggin County, 2012 ME 44, 40 A.3d 975, 2012 WL 1008643, 2012 Me. LEXIS 42 (Me. 2012).

Opinion

SAUFLEY, C.J.

[¶ 1] In this appeal, we are presented with a question of first impression regarding the bulk copying of county registry documents. Specifically, Maclmage of Maine, LLC, and its principal, John P. Simpson, have asked the six Maine counties involved in this appeal to provide to them, in a specified digital format, copies of every document contained in the counties’ registries of deeds, including the indexes to the recorded documents. The recorded documents are already available to Maclmage and the public for viewing in the registries and online, and they are available for individual copying. Macl-mage, however, seeks a bulk, digital delivery of all such documents and all indexes in order to create a private database with *979 a proprietary search engine through which it would offer what it describes as improved, consolidated search and retrieval services to the public for a profit. The counties have agreed to provide electronic copies of the registries’ recorded documents, but disputes over the fees that the counties may charge for the requested electronic information precipitated this litigation and the appeals by the counties and the cross-appeals by Maclmage and Simpson. We have consolidated all pending appeals.

[¶ 2] The counties argue that the Superior Court (Cumberland County, Warren, J.) erred in determining that they may not charge the fees that they proposed in their responses to the Maclmage and Simpson requests. We reach the following conclusions: the real estate records held by county registries of deeds, along with the indexes to those records, are available to the public pursuant to 38 M.R.S. § 651 (2011); 1 reasonable fees for responding to bulk requests for records and indexes, 2 including the transfer of electronic data, have been established by the Legislature through recent legislation, see P.L.2011, ch. 378 (effective June 16, 2011); that legislation is applicable to the dispute before us; and the responses of all but two of the six counties before us, agreeing to provide the requested records in bulk and setting the costs for transferring the data, fall within the applicable law’s parameters for reasonable fees. Accordingly, we vacate the judgment of the Superior Court, which entered its judgment before the most recent legislation was passed, and we remand for entry of judgment in favor of Androscoggin, Cumberland, Knox, and York Counties and for further proceedings regarding Aroostook and Penobscot Counties. 3

I. BACKGROUND

A. Electronic Records in the Registries of Deeds

[¶ 3] As state and local governments have become more sophisticated in their electronic recordkeeping, the ease of effectuating electronic transfers has led to requests for the bulk delivery of complete compilations of various types of government records. Bulk requests were rarely received in a purely paper-based system, given the labor and costs required to reproduce large quantities of paper documents.

[¶4] In response to the technological advances that have enabled a more efficient flow of public information, and the resulting increased interest in obtaining that electronic information at low cost for private commercial use, some states have preemptively legislated the conditions for allowing bulk access. For example, in New Mexico, a copy of a database will be provided if the recipient agrees, among other things, “not to use the database for any ... commercial purpose unless the purpose and use is approved in writing by the state agency that created the database.” N.M. Stat. Ann. § 14-5-15.1(0(2) (LexisNexis 2012). In Michigan, the Leg- *980 Mature acted more broadly to confer on registers of deeds the discretion to satisfy information requests “using a medium selected by the register of deeds.” Mich. Comp. Laws Serv. § 565.551(2)(a) (Lexis-Nexis 2011). About fifteen to forty percent of counties in the United States require users of bulk online records to enter into a contract agreeing not to use the records for commercial purposes. U.S. Gov’t Accountability Office, GAO-081009R, Social Security Numbers in Bulk and Online Records 22 (2008).

[¶ 5] In Maine, it appears that the Legislature was made aware of the policy considerations related to registry records, see 33 M.R.S. § 651, only after Maclmage made its requests and alerted county and state government to the potential for disputes over the availability of the electronic documents in bulk and the fees that could be charged for bulk transfers. 4 Accordingly, when Maclmage made its requests for digital copies of every document contained in each county’s registry, the statutes addressing fees for copies of registry records were still written in terms that were designed for a paper-based county registry system. That registry system, which calls for the recording and indexing of land-transfer records in each county, has existed in Maine since 1821. See P.L. 1821, ch. 36 (effective Feb. 20, 1821); P.L. 1821, ch. 98 (effective Mar. 19,1821). Pursuant to long-existing statutes, Maine’s counties provide the public service of recording private and public land transactions and making the information publicly available for a reasonable fee. See P.L. 1821, ch. 98, § 3; see also 33 M.R.S. § 751(14) (2009); 33 M.R.S. § 751(14-B), (14-C) (2011).

[¶ 6] The purpose of Maine’s registries of deeds, as in other states, is to provide a common base of information regarding the ownership and configuration of real estate in Maine. See 33 M.R.S. § 651 (2011) (requmng the registers of deeds to record and index instruments conveying real property interests). All of the documents recorded within the counties’ registries are, by statute, always available to the public for reasonable fees, and the parties do not dispute the public availability of the registry records in this case. Rather, as the following procedural history demonstrates, the issue before us relates to the reasonableness of the fees charged by the county registries for providing bulk transfers of electronic copies.

B. Procedural History

[¶ 7] The following facts are not in dispute. In September 2009, Maclmage sent requests to several Maine counties seeking “[ajccess to inspect and copy all land records available on the Registry [of Deeds] website” and “[c)opies of all the electronic data files used by the Registry’s document recording system and the Registry’s website.” At the time, the county commissioners were authorized by statute to determine “a reasonable fee” to charge for making copies and abstracts from the registries’ records. 33 M.R.S. § 751(14) (2009). The statute did not expressly address bulk information requests or the electronic indexes. See id. Maclmage requested both the electronic document images of the registries’ land records and the grantor-grantee indexes. Simpson also personally requested electronic copies of the counties’ land records and indexes.

Free access — add to your briefcase to read the full text and ask questions with AI

Related

State of Maine v. Townsend Thorndike
2025 ME 61 (Supreme Judicial Court of Maine, 2025)
Sokunthim Nou v. Rotanak Huot
2025 ME 44 (Supreme Judicial Court of Maine, 2025)
State of Maine v. Ralph A. Tripp Jr.
2024 ME 12 (Supreme Judicial Court of Maine, 2024)
Russell Black v. Bureau of Parks and Lands
2022 ME 58 (Supreme Judicial Court of Maine, 2022)
State of Maine v. Joshua Beeler
2022 ME 47 (Supreme Judicial Court of Maine, 2022)
Avangrid Networks, Inc. v. Secretary of State
2020 ME 109 (Supreme Judicial Court of Maine, 2020)
Somerset County v. Department of Corrections
2016 ME 33 (Supreme Judicial Court of Maine, 2016)
In re D.P.
2013 ME 40 (Supreme Judicial Court of Maine, 2013)
Friends of Maine's Mountains v. Board of Environmental Protection
2013 ME 25 (Supreme Judicial Court of Maine, 2013)
John Doe I v. Robert Williams
2013 ME 24 (Supreme Judicial Court of Maine, 2013)
Carrier v. Secretary of State
2012 ME 142 (Supreme Judicial Court of Maine, 2012)
Hayden-Tidd v. Cliff House & Motels, Inc.
2012 ME 111 (Supreme Judicial Court of Maine, 2012)

Cite This Page — Counsel Stack

Bluebook (online)
2012 ME 44, 40 A.3d 975, 2012 WL 1008643, 2012 Me. LEXIS 42, Counsel Stack Legal Research, https://law.counselstack.com/opinion/macimage-of-maine-llc-v-androscoggin-county-me-2012.