Leventhal v. Knapek

266 F.3d 64, 2001 WL 1159812
Court of Appeals for the Second Circuit·Decided September 26, 2001·No. Docket No. 00-9306·Published·Cited by 36 cases

Opinion

SOTOMAYOR, Circuit Judge:

After receiving anonymous allegations that an employee reasonably suspected to be plaintiff-appellant Gary Leventhal was neglecting his duties in the Accounting Bureau of the New York State Department of Transportation (“DOT”), DOT investigators, without Leventhal’s consent, printed out a list of the file names found on Leventhal’s office computer. The list of file names contained evidence that certain non-standard software was loaded on Leventhal’s computer. This led to additional searches confirming that Leventhal had a personal tax preparation program on his office computer and to disciplinary charges against Leventhal for misconduct. After settling the disciplinary charges, Leventhal sued defendants-appellees, challenging the legality of the searches and of two employment actions taken against him.

We affirm the district court’s grant of summary judgment to defendants, its denial of Leventhal’s cross motion for summary judgment, and its dismissal of the complaint. Even though, based on the particular facts of this case, Leventhal had some expectation of privacy in the contents of his computer, the searches were reasonable in light of the DOT’s need to investigate the allegations of Leventhal’s misconduet'as balanced against the modest intrusion caused by the searches. With respect to the challenged employment actions, Leventhal’s constitutional due process rights were not violated by his loss of a provisional job appointment and his failure to receive a discretionary salary in[67] crease because neither involved property or liberty interests protected by the Fourteenth Amendment. Because we find that the DOT did not violate Leventhal’s Fourth or Fourteenth Amendment rights, there is no need for us to address whether defendants enjoyed qualified immunity from suit.

BACKGROUND

Leventhal began his career at the DOT in 1974. At the time of the searches in question, Leventhal had risen to the position of Principal Accountant in the Accounting Bureau of the DOT, a grade 27 position. In 1996, and for several previous years, Leventhal maintained a private tax practice while employed at the DOT. He received DOT approval to make up on weekends or after normal work hours any time he missed because of his outside employment. In order to receive approval for this arrangement, Leventhal declared that his outside employment would “not interfere with the complete and proper execution of my duties with the Department of Transportation.”

A. DOT Policies and Procedures

The DOT had a written policy prohibiting theft. The policy broadly defined theft to include:

improper use of State equipment, material or vehicles. Examples include but are not limited to: conducting personal business on State time; using State equipment, material or vehicles for personal business; improper use of the mail, copiers, fax machines, personal computers, lines codes or telephones and time spent on non-State business related activities during the workday.

During the DOT’s interrogation of Leven-thal after the searches of his office computer, Leventhal acknowledged that using DOT equipment for private purposes was “a violation of [DOT] policies.”

The DOT also had an unwritten rule that only “standard” DOT software could be loaded on DOT computers. Although this rule was never officially promulgated as a DOT policy, Leventhal remarked during his interrogation that “the stated policy” was that employees were not to have personal software on a DOT computer “without permission.” Nevertheless, it was known that the staff of the Accounting Bureau had loaded unlicensed copies of “non-standard” software on DOT computers and used the software to perform work-related activities due, at least in part, to the DOT’s inability to purchase needed software for its employees. The DOT also had an official policy restricting office Internet access to DOT business.

In July 1996, the DOT circulated a memo from Ann Snow, the Network Administrator for the Budget and Finance Division, which stated that only original, licensed copies of software could be installed on DOT computers. Following the distribution of this memo, however, Lev-enthal’s supervisors discussed their difficulties in complying with the memo because of the department’s dependance upon the use of unlicensed software. Lev-enthal’s immediate supervisor at the time, John Chevalier, instructed his subordinates, including Leventhal, that they could continue to use non-standard software for departmental business.

DOT computers were accessible, for certain limited purposes, by those other than their normal users. The computer support staff of the DOT engaged in troubleshooting and the upgrading of individual computers. During these maintenance operations, it was possible for the computer staff to observe whether non-standard DOT software had been loaded on an individual computer. DOT computers were also oc[68] casionally accessed without the user’s knowledge to retrieve a needed document, sometimes bypassing a password prompt to obtain access. The computer staff of the DOT provided technical support for Leventhal’s DOT computer upon his request three or four times between 1994 and 1996, and once, after hours, without his request, in order to change the name of the server.

B. The Anonymous Letter to the Inspector General

On October 15, 1996, the New York State Office of the Inspector General referred to the DOT an anonymous letter it had received complaining of abuses at the DOT Accounting Bureau. This letter described specific employees by reference to their salary grades, genders, and job titles, without providing names. The letter made certain allegations concerning a grade 27 employee. Leventhal was the only grade 27 employee in the office at that time and, therefore, the DOT investigators inferred that the grade 27 employee described in the letter was Leventhal. The relevant portion of the letter states:

The abuse of time and power is so far out of line with the intended functions of the bureau that to cite all specifics would be an endless task. The day to day operation of this bureau is a slap in the face to all good state workers. You have to see this place to believe it. I will cite a few examples. A grade 27 who is late everyday. The majority of his time is spent on non-DOT business related phone calls or talking to other personnel about personal computers. He is only in the office half the time he is either sick or on vacation.... [Half the time of a grade 23] is spent playing computer games and talking on the phone to his family or talking sports to one his subordinates, the guy who sleeps at his desk.... A grade 18 with an apparent alcohol problem who is so incompetent that his supervisor allows him to sleep at his desk. The grade 27 is aware of this problem. When [the grade 18] is not sleeping he is playing computer games or drafting up letters which are typed by [another] grade 18, who is barely able to function at an entry level clerical position.... And the sad part is that management knows what is going on although they would deny it if you asked them.... I think its [sic] time for some new leadership in the bureau.

C. The DOT Searches

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