In re the Arbitration between Johnson & Trustee for the Casaburi Family

22 Misc. 3d 631
CourtNew York Supreme Court
DecidedOctober 2, 2008
StatusPublished
Cited by1 cases

This text of 22 Misc. 3d 631 (In re the Arbitration between Johnson & Trustee for the Casaburi Family) is published on Counsel Stack Legal Research, covering New York Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re the Arbitration between Johnson & Trustee for the Casaburi Family, 22 Misc. 3d 631 (N.Y. Super. Ct. 2008).

Opinion

OPINION OF THE COURT

Marcy L. Kahn, J.

These two proceedings to confirm separate and unrelated arbitration awards present novel issues regarding judicial review and the sufficiency of the arbitral record to conduct that review via a new regulatory scheme under Rule 2130 (Rule 2130 or the Rule) of the Conduct Rules adopted by the National Association of Securities Dealers, Inc. (NASD)1 governing the expungement of customer dispute information from NASD’s centralized database of brokers and dealers in the United States. As both matters raise identical issues under the same arbitral rule, these confirmation proceedings have been consolidated for decision.

As explained in this opinion, because the arbitrators in each case failed to comply with the applicable NASD regulatory framework sufficiently to permit judicial review of the parties’ requests for judicial confirmation of the arbitrators’ awards granting expungement of the respective underlying claims, petitioners’ motions for confirmation are held in abeyance and each matter is remanded to its respective arbitral authority for further proceedings in conformity with this opinion.

I. The Development of the NASD Regulatory Scheme

The new policy of the NASD/FINRA respecting expungement of customer dispute information can best be understood when viewed in its historical context.

[633]*633A. The Central Registration Depository

The Central Registration Depository (CRD) system is an electronic database used by NASD/FINRA, the Securities and Exchange Commission (SEC), state securities regulators and others which contains information relating to registration and licensing decisions made by those bodies. (NASD Notice of Proposed Rule Change, SR-NASD-2002-168 [filed Nov. 18, 2002], http://www.finra.org/web/groups/rules_regs/documents/ rule_filing/pOO 1015.pdf [NASD-2002-168], at 6 [accessed Jan. 5, 2009].) The CRD contains information about registered brokers, dealers and similar investment firms (firms or members) and their individual representatives and employees (individuals or associated persons), including criminal histories, disciplinary information, customer complaints, certain arbitration awards and other information which is submitted by members and regulatory authorities and is accessible both to regulators for their official use and to the investing public (NASD Notices to Members 99-54 [July 1999]).

Created in 1981 pursuant to policies developed by NASD and the North American Securities Administrators Association, Inc. (NASAA) (NASD-2002-168 at 6, 22), the CRD provides regulators access to a centralized repository of information about every registered firm or individual to assist them in fulfilling their regulatory responsibilities and investor protection obligations. (NASD Notice to Members 04-16 [NTM 04-16] at 212.) It also gives the public, most particularly investors and potential investors, access to accurate information about brokers with whom they conduct or might conduct business. (NASD-2002-168 at 7-8.) Information about a firm’s or individual’s record in any state or SRO is contained in the CRD and is available to every other state, regulator and SRO. The effectiveness of the centralized national CRD system depends on its containing complete accurate information. State regulators, including the Attorney General, rely on the CRD in lieu of maintaining their own separate regulatory record systems. (See NASD Notice to Members 99-09 [NTM 99-09] at 48 [Feb. 1999]; transcript of oral argument [tr], Aug. 21, 2007, at 28, line 18; at 40, line 8.)

The information for each individual is collected principally through that individual’s completion of a uniform application for securities industry registration or transfer (Form U-4) constituting his or her registration to perform investment-related work. The Form U-4 contains personal, employment and criminal history data, as well as information on any disciplinary [634]*634actions and civil court proceedings. (NTM 04-16 at 212.) Individuals have a continuing duty to report any such events (Form U-4 instructions at 1). These include the filing of any customer complaint (Form U-4 § 141), any adverse action by a firm or regulatory body (id. §§ 14C-14F), and the commencement of any regulatory or judicial proceeding or investigation relating to the individual’s investment-related work activity. (Id. § 14G or 14H.)

B. Expungement of Information from the CRD

The CRD and Form U-4 are designed to afford the public and regulators a complete and accurate picture of each individual and firm. (NASD Notice to Members 01-65 [NTM 01-65], Request for Comment on Proposed Rules and Policies Relating to Expungement of Information From the CRD, at 565 [Oct. 2001]; NASD-2002-168 at 6.) The registered information includes adverse awards and judgments, as well as reports of any conduct or allegations which are deemed to have regulatory value. Customer complaints must be reported, even when they have been dismissed. (Form U-4 § 141.) If a member believes that the information in the CRD would reflect adversely and unfairly on that member, he or she can insert a brief explanation of the circumstances leading to the complaint in a designated part of the Form U-4.2

Where these mechanisms would be inadequate to protect the member, certain information may be expunged from the database under very limited circumstances. (NTM 01-65 at 565; NASD-2002-168 at 6 [“narrowly defined circumstances”].) These include occasional situations in which the information would cause unjustified harm to the registrant’s reputation, or would be of no meaningful regulatory value. (Id.; NASD-2002168 at 14.) The reporting opportunities (e.g. U-4 Complaint DRP 11 28) and expungement mechanisms protect the interest of the brokerage community and reputations of its member firms and individuals. (NASD-2002-168 at 7.)

Notices discussing the CRD consistently state that expungement is an “extraordinary remedy” to be used only in “limited” [635]*635circumstances.3 More commonly, when a customer complaint is dismissed, that fact is reflected in the CRD listing for that member. (See Form U-4.) The NASD has stated that even information as to dismissed claims has

“regulatory value as an early indicator of problems or as part of a larger pattern that may also include similar acts of misconduct that were found to have merit. Regulators understand the distinction between allegations and findings of misconduct, and NASD Regulation provides information ... to inform the public of that distinction.” (NTM 01-65 at 569 n 7.)

C. The Revision of Expungement Practice, 1999-2004

Prior to 1999, no restrictions existed on the permitted scope of expungement, and no guidelines governed the procedure by which firms and individuals could seek awards directing the NASD to expunge information from the CRD. (NTM 99-09 at 48.) The NASD treated expungement provisions in arbitration awards as enforceable orders, and expunged information where directed in an arbitral award, without the necessity of court confirmation. (NASAA Comment at 2; NASD-2002-168 at 22.) Expungement relief was also available where parties settled a claim prior to an arbitration hearing. The decision to expunge information was determined entirely by the scope of the settlement agreement negotiated by the litigants. (Id.)

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