Horsfield Construction, Inc. v. Dubuque County

653 N.W.2d 563, 2002 Iowa Sup. LEXIS 225, 2002 WL 31519645
CourtSupreme Court of Iowa
DecidedNovember 14, 2002
Docket00-1965
StatusPublished
Cited by11 cases

This text of 653 N.W.2d 563 (Horsfield Construction, Inc. v. Dubuque County) is published on Counsel Stack Legal Research, covering Supreme Court of Iowa primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Horsfield Construction, Inc. v. Dubuque County, 653 N.W.2d 563, 2002 Iowa Sup. LEXIS 225, 2002 WL 31519645 (iowa 2002).

Opinion

LAVORATO, Chief Justice.

Horsfield Construction, Inc. (HCI) bid on a highway improvement project of Du-buque County, Iowa. The Dubuque County Board of Supervisors accepted the bid but later rescinded its acceptance and re-bid the project. HCI was not the successful bidder the second time around. HCI sued the County for breach of contract. In a bench trial, the district court ruled that there was no binding agreement because HCI and the County never executed a formal written contract and because HCI had not fulfilled several conditions. HCI appealed and we transferred the case to the court of appeals, which affirmed. On further review, we vacate the court of appeals decision, reverse the judgment of the district court and remand.

I. Background Facts and Proceedings.

On September 13, 1999, the Dubuque County Auditor issued a “Notice to Bidders” for a highway improvement project on East Worthington Road. The notice was published in three newspapers with general circulation in the county and furnished directly to contractors known to the county engineer as likely interested bidders. According to the notice, the bids were due in the auditor’s office by 1 p.m. on Monday, September 27, 1999. The notice included the following language: “Failure to execute a contract and file an acceptable bond and certificate of insurance within 15 days of the date of the approval for awarding of the contract, as herein provided, will be just and sufficient cause for the denial of the award and forfeiture of the proposal guarantee.”

HCI received a copy of the notice, the proposal form, and the plans and specifications from the county engineer.

The plans specified two alternatives. Alternative I called for repaving the road using asphalt only. Alternative II called for the use of concrete to pave the road and asphalt for the shoulders.

HCI decided to submit a bid on Alternative II only. The Thursday before the Monday deadline for submitting bids, HCI discovered a discrepancy in the quantity of asphalt required for Alternative II. Alternative II called for 1375 tons of asphalt when it should have called for 163 tons.

HCI informed the county engineer’s office of the error. The County could have issued an addendum or postponed the bid submission because of the error. However, the county engineer’s office told HCI, “it was too late in the process to send out an addendum, for fear that some people wouldn’t receive it. So we [HCI] would have to basically bid it as we saw appropriate.”

Mark Jobgen, the county engineer, learned of the error on the Friday before *566 bids were due on Monday. Jobgen’s concern was that contractors from across the state would overnight their bids on Friday to arrive on Monday, and therefore would not be able to correct their bids to account for the discrepancy. He therefore decided to “leave it [the error] the way it [was] and hopefully ... everybody would bid their ... normal amount....”

HCI completed its bid and submitted its proposal form, along with a $40,000 proposal guarantee, before the 1 p.m. September 27, 1999, deadline. The proposal form contained the following information: the type and quantity of work to be done, the per unit price and total price for the work, the start date for the project, and the time for completion of the project.

To account for the error in the proposal, HCI placed a nominal dollar figure ($5) on the asphalt line item, and adjusted two other asphalt-related items higher to reflect HCI’s true cost of asphalt. One other bidder also placed a nominal dollar figure ($1) on the asphalt line item. The other bidders bid a “normal, reasonable market amount” for the asphalt line item.

On September 27, the Board opened and publicly announced the bids. The Board publicly announced HCI as the lowest bidder for the project (Alternative II), with a bid of $1,208,212.98. The Board then sent the bids to the county engineer’s office to review and to provide the Board with a recommendation.

In an October 1 memorandum to the Board, Jobgen explained the problem with the quantity of asphalt indicated in the proposal for Alternative II. He advised the Board that he did not learn of the problem “until it was too late for our office to issue an addendum to the bidders.” He explained the situation further:

We felt that when the bidders bid the item we could bring it to your attention because we thought it would only affect the decision whether you decided to go asphalt or concrete. The adjustment would lower the actual bid as submitted for Alternate II. What happened was that one of the bidders used $158 per ton for the item, ... and the low bidder, [HCI], used $5 per ton for this item. I don’t feel that the bidders were attempting to gouge the county in any way, they incorporated part of the asphalt cement into the unit prices of the asphalt cement concrete materials. To some this may have appeared as bid unbalancing. I have heard of bid unbalancing in other counties or State projects but had never experienced it myself.

Jobgen advised the Board to “discuss the bid status with [HCI] if you are considering going with concrete.”

The Board followed Jobgen’s advice and met with HCI representatives, who explained how HCI handled the discrepancy with the asphalt amount for Alternative II. HCI assured the Board that a change in the asphalt amount would not affect its bid because it had taken the asphalt into account in other asphalt-related line items. Apparently, the Board was satisfied with HCI’s explanation because it approved HCI’s bid for Alternative II, the concrete option. On October 7, the Board informed HCI in a letter that

[a]t a special meeting today, the Du-buque County Board of Supervisors approved your bid ... for the portland concrete pavement restoration option on the East Worthington Road at a price of $1,208,212.98.
We look forward to working with you and understand that you can begin some work on the project yet this fall.

After the Board’s approval, Jobgen recalculated the bids after correcting the asphalt discrepancy and discovered that HCI was no longer the low bidder. In *567 stead, Flynn Company, Inc. was the low bidder by approximately $64,000. Several days later, Jobgen informed HCI that the Board was considering rejecting the bids and re-bidding the project.

After receiving this information, HCI informed the Board by letter that it had a valid and enforceable contract with the County when the Board approved HCI’s bid. HCI also informed the Board that it “stands ready, willing and able to perform the contract entered into with the county and further can begin the project yet this fall.”

The Board then requested the county attorney’s legal opinion on the matter. The county attorney advised the Board it could proceed in one of two ways: (1) deny the contract to HCI for submitting an unbalanced bid and award the contract to the remaining lowest, responsible bidder, taking into account a corrected calculation of the asphalt; or (2) reject all bids and rebid the project.

Later, the Board informed HCI by letter that it had voted to reject the September 27, 1999, bids and re-bid the project.

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653 N.W.2d 563, 2002 Iowa Sup. LEXIS 225, 2002 WL 31519645, Counsel Stack Legal Research, https://law.counselstack.com/opinion/horsfield-construction-inc-v-dubuque-county-iowa-2002.