E. H. Oftedal & Sons, Inc. v. State Ex Rel. Montana Transportation Commission

2002 MT 1, 40 P.3d 349, 308 Mont. 50, 2002 Mont. LEXIS 1
CourtMontana Supreme Court
DecidedJanuary 14, 2002
DocketDocket 01-022
StatusPublished
Cited by10 cases

This text of 2002 MT 1 (E. H. Oftedal & Sons, Inc. v. State Ex Rel. Montana Transportation Commission) is published on Counsel Stack Legal Research, covering Montana Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
E. H. Oftedal & Sons, Inc. v. State Ex Rel. Montana Transportation Commission, 2002 MT 1, 40 P.3d 349, 308 Mont. 50, 2002 Mont. LEXIS 1 (Mo. 2002).

Opinions

JUSTICE RICE

delivered the Opinion of the Court.

¶1 E. H. Oftedal and Sons, Inc. (Oftedal) brought this action in the First Judicial District, Lewis and Clark County, seeking an upward revision of the contract sum on a federal-aid highway project, because of an error in its submitted bid. Oftedal initially sought relief from the Montana Transportation Commission (Commission) by requesting either the withdrawal of the bid or an upward revision to reflect the amount of the error. After the Commission’s denial of Oftedal’s request, Oftedal sought equitable relief from the District Court pursuant to § 28-2-1611, et seq., MCA. The parties agreed that no issues of material fact existed and that the matter would be appropriate for summary judgment upon presentation of stipulated facts and documents. The parties submitted cross-motions for summary judgment, and on September 25, 2000, the District Court entered its order denying summary judgment to Oftedal and granting summary judgment to the State. Oftedal subsequently filed a Rule 59, M.R.Civ.P., Motion to Alter or Amend Judgment, and on November 29, 2000, the District Court denied Oftedal’s motion. On appeal, Oftedal requests this Court to reverse the decision of the District Court and [53]*53order the District Court to effect an upward revision of the executed contract to reflect the amount of Oftedal’s error, and to order specific enforcement of the contract as so revised.

¶2 We reverse the District Court’s grant of summary judgment to the State and denial of summary judgment to Oftedal.

BACKGROUND

¶3 Pursuant to authority granted in § 60-2-111, MCA, the Montana Department of Transportation (MDT) advertised for sealed bids for federal-aid highway project No. PLH-STPS-CT314-l(13)32-Northem Cheyenne Border-North (project). MDT prepared all forms for the proposal, which the stipulated documents refer to as the Bid Package. The Bid Package informed each bidder that the successful bidder would have to pay a portion of the total contract amount to the Tribal Employment Rights Office of the Northern Cheyenne Tribe, an assessment known as a “TERO” tax.

¶4 On August 19, 1999, Oftedal and two other bidders, in response to the invitation for bids, submitted sealed bids for the project to MDT. Pursuant to §§ 18-1-201 and -202, MCA, MDT must, as a condition precedent to considering such bids, require that each bidder submit bid security in the amount of 10 percent of the bid price as an indemnity against the bidder’s failure or refusal to enter into any written contract that may be awarded upon or following the acceptance of the bid. Oftedal complied by furnishing an appropriate corporate bid bond. On August 19, 1999, the bids were opened and publicly read. A representative of Oftedal was present and heard the total dollar amount of each submitted bid, as well as MDT’s own estimate for the project. Oftedal’s bid was in the amount of $7,818,265.98, which was $1,419,207.00 (15 percent) lower than MDT’s engineer’s estimate of construction costs of the project, $1,277,882.00 lower than the second lowest bidder, and $1,545,749.00 less than the third bidder.

¶5 After the bid opening, Oftedal’s officers and employees, including its estimator, Cameron Lundby, suspected mistakes. Lundby reviewed the bid but could find no error and so advised management, which relied upon his review. Lundby, immediately following the August 19 bid opening, had numerous other company duties and obligations as well as personal family concerns which required that he be absent from the state from August 24 through August 31, 1999. During this same time, Lundby was also the project manager for two major Wyoming highway reconstruction projects, was procuring work at an Idaho mine, procuring trucking work on a federal highway project in Yellowstone Park, and preparing a bid for a complex project for the Bonneville [54]*54Power Administration. Lundby was the only Oftedal employee who had worked on this bid and was capable of reviewing the bid for errors.

¶6 On September 1, 1999, the Commission met and voted to award the project to Oftedal. As of that date, Oftedal had not advised MDT or the Commission of any problems with its bid, and neither had MDT contacted Oftedal about the bid since the bid opening. On that same day, MDT mailed a written notice to Oftedal that it had been awarded the project, which included four copies of the contract for the project, as well as written explanation of the insurance and bonding requirements.

¶7 After Oftedal received notice of the award, Lundby began converting the bid to a computerized project budget, and during this process discovered the following bidding errors, as indicated in the parties’ stipulation:

1. The select surfacing item was bid as an embankment item instead of a gravel item. The bid work sheets, true copies of which have at all times been in the possession of the MDT, disclose that Oftedal did not include any money in the bid for a pug mill operation, the necessary compaction equipment, or the hauling and compaction of additional material equal to the moisture added at the pug mill. Oftedal’s additional cost for this work is $483,000;
2. Oftedal omitted the 3% TERO tax to be paid to the Northern Cheyenne Tribe for work on the Reservation. The cost of this tax is $234,500;
3. Oftedal’s estimator did not save the cost entered for crushing the cover material grade4A which resulted in the estimating software reverting to the cost of zero. The cost of this crushing is $44,500; and
4. Oftedal’s estimator did not update the price of diesel fuel for this estimate which resulted in underestimating this cost by $.17 per gallon. This fuel cost would be $27,000.

If Oftedal had not made these errors, the bid would have been in the siun of $8,607,265.98, $789,000 higher than the actual bid. If the contract amount was revised upward to reflect Oftedal’s errors, Oftedal’s revised bid would still be the low bid for this project by $428,625.33.

¶8 Immediately upon discovery of these errors on September 2, 1999, Lundby called MDT’s Chief Engineer at its Billings office, Myron Wilson, to inform him of the errors and, in his absence, left him a message. Wilson returned Lundby’s call on September 3, 1999, and referred Lundby to Craig Favero, MDT’s engineering project manager, [55]*55to discuss alternative construction methods to mitigate Oftedal’s mistakes. MDT’s engineers could not determine any construction method to mitigate Oftedal’s mistakes.

¶9 On September 7, 1999, Lundby discussed the mistakes and opinions of MDT’s engineers with Oftedal’s president, Bill Oftedal, and comptroller, Ray James. Oftedal’s officers concluded that their only option was to request withdrawal of the bid and directed Lundby to immediately write a letter to MDT requesting withdrawal. The letter was mailed and faxed to Favero that same day, and was forwarded to the Commission on September 9, 1999. On September 16, the Commission met and denied Oftedal’s request to withdraw its bid, even though one of the commissioners noted that Oftedal’s mistake would have appeared obvious when the bids were opened. The Commission then gave notice that Oftedal had twenty calendar days from the date of award to execute and return the contract or the Commission would require forfeiture of Oftedal’s bid bond in the amount of $781,826.60.

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Cite This Page — Counsel Stack

Bluebook (online)
2002 MT 1, 40 P.3d 349, 308 Mont. 50, 2002 Mont. LEXIS 1, Counsel Stack Legal Research, https://law.counselstack.com/opinion/e-h-oftedal-sons-inc-v-state-ex-rel-montana-transportation-mont-2002.