Hoffman v. United Telecommunications, Inc.

117 F.R.D. 440, 58 Fair Empl. Prac. Cas. (BNA) 407, 1987 U.S. Dist. LEXIS 9087, 43 Empl. Prac. Dec. (CCH) 37,184
District Court, D. Kansas·Decided May 26, 1987·No. Civ. A. No. 76-223-C2·Published·Cited by 7 cases

Opinion

[442] MEMORANDUM AND ORDER

GERALD L. RUSHFELT, United States Magistrate.

This matter is before the court on Plaintiff and Plaintiff-Intervenor’s Motion to Compel (doc. 748) and Defendants’ Motion to Compel Plaintiff-intervenor to Respond to Certain of Defendants’ “Interrogatories Regarding Communications With Potential Claimants—First Set” (doc. 779).

Plaintiff and Plaintiff-Intervenor’s Motion to Compel (doc. 748)

Pursuant to Fed.R.Civ.P. 37(a), plaintiff and plaintiff-intervenor request the court overrule defendant’s “self-evaluation” privilege objection to certain questions asked to William M. Washington and Edwin Swartz at their depositions. They also move for a court order compelling these deponents to fully answer such questions and any related follow-up questions. Mr. Washington is defendant United Telecom’s director of compensation and employee benefits. Plaintiff and plaintiff-intervenor asked for his conclusions, regarding defendants’ need for females in upper level management, upon reviewing defendants’ EEO-1 report and government statistics. Questions to Mr. Swartz inquired about a “statistical analysis” he had performed, regarding the compensation of defendants’ work force. Defendants object to these questions as violating their “self-evaluation” privilege.

The “self-evaluation” or “self-critical analysis” privilege has been used by many courts to shield from discovery, subjective materials constituting the critical analysis of an employer. This court has already protected defendants’ affirmative action plans from discovery in this action pursuant to this privilege. However, the court did not protect from discovery any objective data in the reports. Courts which use the “self-critical analysis” privilege, usually follow the following guidelines:

(1) [Mjaterials protected have generally been those prepared for mandatory governmental reports; (2) only subjective, evaluative materials have been protected; (3) objective data in those same reports have not been protected; and (4) in sensitivity to plaintiffs’ need- for such materials, courts have denied discovery only where the policy favoring exclusion has clearly out-weighed plaintiffs’ need.

O’Connor v. Chrysler Corp., 86 F.R.D. 211, 217 (D.Mass.1980). See also Webb v. Westinghouse Elec. Corp., 81 F.R.D. 431, 434 (E.D.Pa.1978). More recently, some courts have narrowed the privilege to include only those materials which a party is required to file with the government. See, e.g., Roberts v. Carrier Corp., 107 F.R.D. 678 (N.D.Ind.1985).

In considering whether or not the “self-evaluation” privilege applies to defendants’ discovery objections in this motion, it is important to keep in mind the policy behind the privilege—to encourage voluntary compliance by employers with the federal equal employment opportunity laws. Disclosure of subjective “self-evaluative” information would have a chilling effect on an employer’s voluntary compliance with the laws. On the other hand, these laws clearly reflect a public policy to eliminate prohibited employment discrimination.

Does the “self-evaluation” privilege apply to the questions asked of Mr. Washington during his deposition? They sought his evaluation or opinion, concerning defendant’s need for women in upper level management. This opinion was to be based on an EEO-1 report and certain government statistics which Mr. Washington had viewed. Defendants do not cite to any authority supporting their position that a déposition question seeking the opinion of an affirmative action officer should be protected by the “self-evaluation” privilege. Clearly, the evaluative portions of the EEO-1 report are protected from discovery. See Webb v. Westinghouse Elec. Corp., 81 F.R.D. 431, 433 (E.D.Pa.1978). However, the court shall refrain from extending protection to Mr. Washington’s deposition answer. Mr. Washington was queried regarding his own opinion. He was not asked to state the content of the EEO-1 report.' Defendants have not alleged that Mr. Washington’s opinion is embodied in any material or report. Although his opinion may be subjective and evalu[443] ative, it does not necessarily constitute or equate with the opinion of defendants in “self evaluation.” Therefore, the court grants plaintiff and plaintiff-intervenor’s motion to compel Mr. Washington to answer the questions asked at his deposition.

The motion to compel is premature to the extent it asks for an order to require Mr. Washington to answer related follow-up questions. Plaintiff and plaintiff-intervenor may pursue a reasonable inquiry into the opinion of the witness. The court will not at this time enter an order that he must answer questions, when the motion is directed to no specific question.

In the deposition of Edwin Swartz plaintiff and plaintiff-intervenor asked questions about an “analysis” he performed for defendants. Plaintiff and plaintiff-intervenors claim that, because this “analysis” was not a report which was filed with the government, the “self-evaluation” privilege does not apply to it. Defendants contend Swartz’s “analysis” was performed in order to prepare the written affirmative action program plan which the government requires of defendants.

Plaintiff and Plaintiff-intervenor request the court embrace the holdings in some recent cases which apply the “self-evaluation” privilege only to documents which must be filed with the government. Such an approach may be overly narrow and thus controvert the purpose behind the privilege to encourage voluntary compliance with the equal employment opportunity laws. The court finds defendants have shown that Mr. Swartz’s “analysis” was performed in preparation for a report required by the government. Therefore, the “self-evaluation” privilege should apply to it. The court overrules in part the motion to compel and will not require Mr. Swartz to answer questions about subjective evaluations in his “analysis.” The court sustains in part plaintiff and plaintiff-intervenor’s motion to compel to require him to answer questions about any objective data in the “analysis.” The court’s ruling regarding follow-up questions which may be asked of Mr. Washington also applies to Mr. Swartz. Plaintiff and plaintiff-intervenor may pursue reasonable inquiry. At this time, however, the court will not summarily determine whether Mr. Swartz must answer all follow-up questions.

Plaintiff and plaintiff-intervenor also request the court award them the costs of bringing this motion pursuant to Fed.R.Civ.P. 37(a). Circumstances do not justify an award of sanctions. Plaintiff and plaintiff-intervenor’s request for expenses is denied.

Defendants’ Motion to Compel (doc. 779)

Defendants request an order, pursuant to Fed.R.Civ.P. 37, compelling plaintiffintervenor to answer Interrogatories 4 and 5(d) of Defendants’ Interrogatories to Plaintiff and Plaintiff-intervenor Regarding Communications with Potential Claimants—First Set. The interrogatories at issue in this motion are set forth below:

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Hoffman v. United Telecommunications, Inc., 117 F.R.D. 440, 58 Fair Empl. Prac. Cas. (BNA) 407, 1987 U.S. Dist. LEXIS 9087, 43 Empl. Prac. Dec. (CCH) 37,184 (D. Kan. 1987).

117 F.R.D. 440 (Hoffman v. United Telecommunications, Inc.) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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