Electronic Privacy Information Center v. Department of Defense

241 F. Supp. 2d 5, 2003 U.S. Dist. LEXIS 504, 2003 WL 132432
District Court, District of Columbia·Decided January 16, 2003·No. CIV.A.02-1233 (JDB) ECF·Published·Cited by 14 cases

Opinion

MEMORANDUM OPINION

BATES, District Judge.

This matter comes before the Court on a motion for a preliminary injunction by plaintiff Electronic Privacy Information Center (“EPIC”). EPIC is a non-profit educational organization that disseminates information to the public on privacy, technology, and civil liberties issues. EPIC has sought certain records under the Freedom of Information Act (“FOIA”), 5 U.S.C. § 552, relating to the Information Awareness Office of the Department of Defense (“DoD”) and its Director, John Poindexter, and challenges the decision of DoD denying its request for preferred fee status under FOIA as a “representative of the news media.” Under the fee provisions of FOIA, representatives of the news media are not charged the costs and fees that ordinarily would be assessed for processing and duplicating requested documents. EPIC contends that it regularly publishes and disseminates an electronic newsletter and has written and published several books on privacy and civil liberties issues, thus qualifying as a representative of the news media under DoD regulations.

Although presented as a motion for a preliminary injunction, the parties have agreed to consolidate the preliminary injunction with the merits of EPIC’s claims pursuant to Fed.R.Civ.P. 65(a)(2). In light *6 of the controlling Court of Appeals ruling in National Security Archive v. Dep’t of Defense, 880 F.2d 1381 (D.C.Cir.1989), the Court concludes that EPIC’s activities satisfy DoD’s definition of a representative of the news media, and therefore enters judgment for EPIC entitling it to preferred fee status under FOIA.

BACKGROUND

A. Freedom of Information Reform Act

Congress amended FOIA’s fee provisions through the Freedom of Information Reform Act of 1986 (“FIRA”) in an effort to “keep fees from becoming an unnecessary barrier to disclosure.” 132 Cong. Rec. H9464 (daily ed. Oct. 8, 1986) (Joint Analysis of Reps. English and Kindness). Originally, FOIA required requesters to pay the costs of searching for and duplicating documents, but allowed agencies to waive or reduce fees if the information would “be considered as primarily benefit-ting the general public.” 5 U.S.C. § 552(a)(4)(A) (1982). Under the FIRA amendments, government agencies must adopt fee regulations waiving or reducing search and duplication fees depending on the requester's status and on whether the requested records are for a commercial or non-commercial purpose. See Nati Security Archive, 880 F.2d at 1382.

Under FIRA, “when records are requested for commercial use,” an agency may charge the fees related to document search, duplication, and review. 5 U.S.C. § 552(a)(4)(A)(ii)(I). However, if the records are sought for non-commercial use, and the requester qualifies for one of three preferred status categories, an agency may only charge fees for document duplication (over 100 pages):

[F]ees shall be limited to reasonable standard charges for document duplication when records are not sought for commercial use and the request is made by an educational or noncommercial scientific institution, whose purpose is scholarly or scientific research; or’ a representative of the news media.

5 U.S.C. § 552(a)(4)(A)(ii)(II). Hence, FOIA, as amended by FIRA, now grants “preferred status” to qualifying reques-ters — educational and scientific organizations, or news media — by limiting or waiving the fees associated with their requests. Nati Security Archive, 880 F.2d at 1385; Media Access Project v. FCC, 883 F.2d 1063, 1065 (D.C.Cir.1989).

Those requesters who do not qualify for one of the three preferred status categories, and do not request documents for commercial use, fall within the “other” fee category under FIRA, and are charged for document search and duplication, but not for document review. Moreover, any requester may have its fees reduced or waived entirely if the material sought is for a noncommercial use and “in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of the government.” 5 U.S.C. § 552(a)(4)(A)(iii).

Here, EPIC seeks preferred status as a “representative of the news media.” DoD denied that request because EPIC is a non-profit public interest organization that does not meet DoD’s definition of “representative of the news media.” Instead, DoD placed EPIC in the “other” fee category, which would require EPIC to pay the full document search and duplication fees related to its FOIA request. The sole issue before this Court is whether EPIC qualifies as a representative of the news media for purposes of the FOIA fee provisions as applied in DoD’s regulations.

B. EPIC’S FOIA Request

On February 21, 2002, EPIC sent a written FOIA request to DoD seeking “all *7 agency records concerning the Information Awareness Office; its director, Admiral (retired) John Poindexter; and Syntek Corporation.” PL Motion, Ex. 1 (letter from Madsen to DoD). EPIC sought preferred fee status under FIRA, asking to be “placed in the category of ‘news media’ requester.” Id. In support of that request, EPIC stated:

EPIC publishes a biweekly electronic newsletter, issues regular public reports and analyses, and maintains a free online electronic library. EPIC staff members are also regular contributors to numerous newspapers, newsletters, magazines, and law reviews. Any information that is obtained as a result of this request will be disseminated through these publications and others.

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Electronic Privacy Information Center v. Department of Defense, 241 F. Supp. 2d 5, 2003 U.S. Dist. LEXIS 504, 2003 WL 132432 (D.D.C. 2003).

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