Dynamic Educational Systems, Inc. v. United States

109 Fed. Cl. 306, 2013 WL 671817
CourtUnited States Court of Federal Claims
DecidedFebruary 25, 2013
Docket12-730C
StatusPublished
Cited by7 cases

This text of 109 Fed. Cl. 306 (Dynamic Educational Systems, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Dynamic Educational Systems, Inc. v. United States, 109 Fed. Cl. 306, 2013 WL 671817 (uscfc 2013).

Opinion

Bid protest; Job Corps Centers; Small Business Set-Asides; Statutory Construction; Rule of Two; Fair Proportion Analysis; Workforce Investment Act

OPINION

BRUGGINK, Judge.

This is a pre-solicitation protest of the Department of Labor’s (“DOL”) decision to *310 designate the contract for operation of the Montgomery, Alabama Job Corps Center (“Montgomery center”) as a small business set-aside. Plaintiff, Dynamic Educational Systems, Inc. (“DESI”), is the incumbent contractor. Because of the small business size limitations the agency placed on the follow-on procurement, DESI will be precluded from competing.

Currently before the court are a number of procedural motions, defendant’s motion to dismiss part of plaintiffs complaint for lack of jurisdiction, and the parties’ cross-motions for judgment on the administrative record. The motions are fully briefed, and we heard oral argument on February 6, 2013. For the reasons explained below, we deny defendant’s motion to dismiss for lack of jurisdiction, grant defendant’s motion for judgment on the administrative record, and deny plaintiffs cross-motion.

BACKGROUND

I. What constitutes the administrative record?

One of the numerous sources of contention in this protest has been the question of what constitutes the administrative record (“AR”). That has not been a simple question to answer for at least three reasons. First, the decision to set aside the procurement for small businesses, although nominally ordered by Carol Andry, the Contracting Officer for the Montgomery center, was at a minimum done in close coordination with Jillian Matz, the Division Chief for the Division of Job Corps Procurement in the Office of Contracts Management (“OCM”), which is within the Education and Training Administration at the Department of Labor (“ETA DOL”). The initial record produced by the government was closely cabined around only what Ms. Andry had before her and was minimal. Second, the decision to set aside the Montgomery center arose from the sources sought notice (also known as a Request for Information or RFI) for seven centers; i.e., not just the Montgomery center. Third, plaintiffs challenge to the “Rule of Two” 1 determination, which set aside operation of the Montgomery center for small businesses only, includes the argument that it was irrational because the decision-makers (Ms. Matz at the headquarters level) knew two relevant things not reflected in the record: that there were dozens of other job center operation contracts around the country being solicited contemporaneously; and second, that there were no more than a handful of small businesses capable of performing the work.

In short, from plaintiffs perspective, the administrative record should include everything that Ms. Matz and others at the headquarters level knew about all Job Corps Center contracts being solicited and the numbers of small businesses either responding to RFI’s or to solicitations, or awarded contracts. We declined to order that level of supplementation, although we did order defendant to furnish all of the material generated in connection with the RFI that included the Montgomery center.

Plaintiff, meanwhile, included an appendix to its motion for judgment on the administrative record which, among other things, included materials to which it had access from a similar RFI involving the Job Corps Center in Gadsden, Alabama. We ordered defendant to inform the court of two things about the materials in plaintiffs appendix: whether it was available to the decision-makers on the Montgomery RFI; and whether it was considered by the decision-makers on the Montgomery RFI. Our assumption was that, if material in plaintiffs appendix was both available to the decision-makers and considered by them in making the set-aside decision, then it should have been included in the administrative record.

Whatever optimism we had that this process would yield a tidy administrative record has disappeared in a blizzard of subsequent filings by both parties. Defendant offered an affidavit of Ms. Andry in response to the court’s inquiry. In substance, she states that she did not consider or rely on any of the documents in plaintiffs appendix when she *311 made the decision to set aside the Montgomery contract. Decl. Carol Andry ¶ 9, Jan. 25, 2013. Ms. Andry, however, does concede that she was generally aware of other set-asides occurring contemporaneously with Montgomery. Id. ¶ 10. 2 Defendant also offered the affidavit of Ronald Daitoku, Procurement Analyst in OCM headquarters, who participated early on in the set-aside analysis by reviewing all interested party submissions to the RFI that included Montgomery and creating a spreadsheet with his analysis of responding businesses’ relevant experience. Decl. Ronald Daitoku ¶¶ 1, 3, Feb. 5, 2013. He states that when he analyzed each company’s relevant experience and created the spreadsheet, he only considered the responses submitted to the RFI. Id. ¶4. Finally, defendant offers the affidavit of Michael Bol-den, Senior Contract Specialist at OCM, who explains that he created a draft set-aside memorandum for the Montgomery center and in doing so considered all the responses to the RFI, including Montgomery and six other centers, as well as a spreadsheet that analyzed the relevant experience of the interested small businesses, and the set-aside memorandum prepared by other Contracting Specialists “around the same time.” Deck of Michael Bolden ¶¶ 1, 3-4, Feb. 5, 2013.

The three affidavits are uniform in their denial that any of the documents in plaintiffs appendix were relied upon when making the set-aside determination. Yet, the declarants acknowledge that any of the RFIs, Presoliei-tation Notices, Solicitations, and Award Notices for Job Corps Centers that were posted on the Federal Business Opportunities website were publicly accessible and therefore theoretically available to each of them. Mr. Daitoku admits to having access to the Outcome Measurement System data, which measures performance outcomes at each center. Daitoku Deck ¶ 6. Ms. Andry and Mr. Bolden deny having access to this data, but plaintiff avers that slightly altered forms of the information are publicly available. See Andry Deck ¶ 6; Bolden Deck ¶ 6. Plaintiff included the Outcome Measurement System data in its appendix because, it alleges, the data demonstrates the flawed record that small businesses have accumulated in operating Job Corps Centers.

Additionally, Mr. Bolden agrees that he had access to some of the documents relating to the Dayton center set-aside because he was the Contracting Specialist assigned to that center. Bolden Deck ¶ 9. While all of this information was available to Ms. Andry, Mr. Bolden, and Mr. Daitoku, they did not consider it in making the set-aside decision for Montgomery.

Noticeably absent is any response on behalf of Ms. Matz. Defendant takes the position that she was not one of the “decision-makers” on the Montgomery set-aside.

Defendant sua sponte offered another affidavit from Ms. Andry on a different matter. During a conference call, the court called attention to an email from Ms. Andry to Ms. Matz dated June 26, 2012.

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109 Fed. Cl. 306, 2013 WL 671817, Counsel Stack Legal Research, https://law.counselstack.com/opinion/dynamic-educational-systems-inc-v-united-states-uscfc-2013.