Crewzers Fire Crew Transport, Inc. v. United States

98 Fed. Cl. 71, 2011 U.S. Claims LEXIS 370, 2011 WL 1047337
CourtUnited States Court of Federal Claims
DecidedMarch 18, 2011
DocketNo. 10-819C
StatusPublished
Cited by6 cases

This text of 98 Fed. Cl. 71 (Crewzers Fire Crew Transport, Inc. v. United States) is published on Counsel Stack Legal Research, covering United States Court of Federal Claims primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Crewzers Fire Crew Transport, Inc. v. United States, 98 Fed. Cl. 71, 2011 U.S. Claims LEXIS 370, 2011 WL 1047337 (uscfc 2011).

Opinion

OPINION

BASKIR, Judge.

This pre-award bid protest case arises out of a nationwide procurement undertaken by the U.S. Forest Service (Forest Service), establishing regionally based Blanket Purchase Agreements (BPAs) with various vendors for the purchase order of crew carrier buses to be used in responding to forest fires and other emergencies.

The parties have filed cross-motions for judgment on the administrative record, pursuant to Rule 52.1 of the Rules of the U.S. Court of Federal Claims (RCFC). Additionally, plaintiff, Crewzers Fire Crew Transport, Incorporated (Crewzers), has filed a motion to enjoin the Forest Service from awarding the proffered BPAs, asserting that the solicitation creates illusory agreements.

For the reasons given below, the defendant’s motion for judgment on the administrative record is GRANTED. The plaintiffs motion for judgment on the administrative record and its request for injunctive relief are hereby DENIED.

[73]*73BACKGROUND

The following summary provides background information on the procurement and various administrative and procedural challenges pursued to date by Crewzers. The information is gleaned directly from the administrative record filed in this ease on December 28, 2010. On February 28, 2011, the parties filed a Consolidated Statement of Facts (CSF) summarizing those portions of the administrative records upon which they have relied in their briefs.

I. Summary of Acquisition

On December 9, 2009, the Forest Service issued Solicitation AG-024B-S-10-7000 (the solicitation), a National Interagency Fire Center Acquisition to obtain multiple nationwide Preseason Incident BPAs. Administrative Record (AR) 1. The Forest Service intended to rely upon the resulting BPAs in order to place orders for crew carrier buses for local, regional, and nationwide wildfire suppression, as well as for “all-hazard incidents,” including various threats and hazards, both natural and human-caused. AR 12.

The crew carrier buses contemplated by this procurement are school bus-type vehicles that have been modified to accommodate a 22-person crew and its equipment, up to 5,300 pounds. The operator of this vehicle will require advanced training and the bus will be equipped for use on off-road conditions, unimproved roads, or highways, “in mountainous, rangeland and timbered areas.” CSF ¶ 14; see also Declaration of Pilgrim Guinn (Guinn Decl.) with attachments. According to the plaintiff, the costs to purchase and retro-fit a school bus for this purpose could range from $30,000 to $40,000, and up to $250,000 in expenses associated with repairing the entire fleet of buses after the fire season. Guinn Decl. at ¶ 7.

The agency chose to satisfy its needs through a Simplified Acquisition Procedure requesting from interested vendors firm fixed-price quotations for the buses. Interested vendors were required to submit their quotations online through the Virtual Incident Procurement (VIPR) system. AR 445. The BPAs were awarded on the basis of a “cascading set-aside procedure,” whereby preference would be given to eligible HUBZone small business concerns and Service Disabled Veteran Owned Small Business concerns, and then to other responsible small business concerns. Solicitation § B (Method of Award). Orders issued against awarded BPAs were to be made using the same order of preference.

The Forest Service desired to establish multiple BPAs for each of a number of Host Dispatch Zones or Geographical Area Coordination Centers. AR 5. In the event of forest fire or all-hazard incident, the dispatcher for the affected Host Dispatch Zone would place an order against one or more of the BPAs, in accordance with the ordering protocol, or Dispatch Priority List (DPL). AR 17. Under the Solicitation, BPAs are issued on a lowesfc-price basis. The DPLs give priority first to HUBZone small business concerns, pursuant to 15 U.S.C. § 657a, with the lowest evaluated price from such an entity to be ranked highest on the DPL. In the event there are insufficient HUBZone vendors to meet the anticipated need, then orders are placed from small business concerns, generally, which are likewise ranked by the DPL on the basis of price. AR 1; 6-7; 16.

Orders placed against the BPA were limited to $150,000. AR 6; but see Contracting Officer’s Statement, GAO Protest B.402530 and B.402530.2 (“The dollar limitation for any individual order is $100,000”). The BPAs remain in effect for three years, although the BPA holders have an opportunity each year to adjust their quoted prices. AR 10. Although the anticipated need for crew carrier buses is between February and November of each year, orders may be made against the BPA at any time during the year. AR 10.

In order to ensure availability of resources, the Forest Service required the BPA holders to dedicate their proposed equipment to a particular host dispatch zone and notify the dispatch center of the availability of each crew carrier bus located in the zone. The buses are subject to inspection by the agency at the time of hire and prior to passenger haul. AR 15-16. As with their prices, vendors were permitted to change their host [74]*74dispatch zone one time each year during the three-year BPA. AR 11-12. Once dedicated, however, vehicles could not be swapped out of a particular host dispatch zone at will. See AR 25 (Intermittent replacement of resources not allowed). Those awarded BPAs were required in advance to provide a Vehicle Identification Number (VIN) for the particular zone or zones in which they intended to supply crew carrier buses. AR 5. Moreover, only one VIN could be used per zone, meaning the vendor was not permitted to move its fleet of crew carrier buses from region to region, based on where the need was expected to arise next. As government counsel put it, the bus providers were prohibited from engaging in the practice of “fire-chasing.” Oral Argument, March 11, 2011 (Oral Arg.) at 11:40. Accordingly, there was no prohibition against bidding for multiple geographical areas, “but upon acceptance of an offer of an award, all other offers for that resource category and/or type will be considered withdrawn.” AR 7. Consequently, “[prospective offerors [were] cautioned to carefully consider the solicitations to which they respond.” Id.

II. Terms of Agreement

In a section captioned Pricing and Estimated Quantity, the solicitation provides:

Since the needs of the Government and availability of contractor’s resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the contractor shall furnish the resources listed herein to the extent the contractor is willing and able at the time of the order. Due to the sporadic occurrence of Incident activity, the placement of any orders IS NOT GUARANTEED.

AR 6 (Emphasis in original). The passage renders the obligation of the Government conditional, at best, and that of the potential bus provider discretionary. The inherent uncertainty in the need for these resources— and the seemingly inconsistent promise that the contractor “shall” furnish the resources “if willing and able” — is echoed in other provisions in the solicitation.

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Related

Whr Group, Inc. v. United States
115 Fed. Cl. 386 (Federal Claims, 2014)
Crewzers Fire Crew Transport, Inc. v. United States
111 Fed. Cl. 148 (Federal Claims, 2013)
Crewzers Fire Crew Transport, Inc. v. United States
464 F. App'x 866 (Federal Circuit, 2012)

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Bluebook (online)
98 Fed. Cl. 71, 2011 U.S. Claims LEXIS 370, 2011 WL 1047337, Counsel Stack Legal Research, https://law.counselstack.com/opinion/crewzers-fire-crew-transport-inc-v-united-states-uscfc-2011.