Cost Management Services, Inc. v. City of Lakewood

284 P.3d 785, 170 Wash. App. 260
Court of Appeals of Washington·Decided June 1, 2012·No. Nos. 41509-7-II; 41744-8-II·Published·Cited by 5 cases

Opinion

Johanson, A.C.J.

¶1 The city of Lakewood appeals a superior court decision that Cost Management Services (CMS) is not obligated to pay a utility tax for business conducted outside of Lakewood. Lakewood claims that the trial court (1) lacked jurisdiction because CMS failed to exhaust administrative remedies, (2) improperly denied Lakewood’s request for a jury trial, (3) erred in issuing a writ of mandamus, and (4) entered erroneous findings of fact and conclusions of law. We affirm because (1) CMS was not required to exhaust administrative remedies when Lakewood did not issue a final order on CMS’s refund claim, and the superior court maintained concurrent jurisdiction; (2) the trial court did not abuse its discretion in denying Lakewood’s request for a jury trial; (3) the trial court properly issued the writ of mandamus; and (4) the trial court’s findings of fact and conclusions of law are not erroneous.

FACTS

¶2 CMS is a Mercer Island business that arranges for the purchase of natural gas by its customers from various third parties. CMS acts as its customers’ agent, and it monitors the natural gas market and informs its customers regarding natural gas prices. CMS has two Lakewood customers: Pierce Transit and Saint Clare Hospital.

[265] ¶3 Both of CMS’s Lakewood customers obtain natural gas the same way. CMS works with a supplier1 that provides natural gas via pipeline for delivery at the “North Tacoma City Gate” of the Northwest Pipeline Company, a site outside of Lakewood. These customers each separately contract with Puget Sound Energy (PSE) for transportation and delivery of their natural gas from the North Tacoma City Gate to their Lakewood business locations.

¶4 CMS performs almost all of its duties from its Mercer Island headquarters. Daily, CMS’s account coordinators use software to remotely read their customers’ gas meters to gauge how much gas PSE delivered the previous day. After reading the meter, these account coordinators notify both the supplier and PSE how much gas they should provide and deliver to the customer at the next delivery. On average, account coordinators spend a total of 20 minutes daily performing this task for its Lakewood customers.

¶5 Over the years, CMS has maintained a limited physical presence in Lakewood. Traditionally, CMS employees spent just one and a half hours per year in Lakewood — for an annual holiday visit and a rare natural gas market update meeting. According to CMS, it has direct costs of $115 annually in Lakewood (for the annual holiday visit and occasional natural gas market update meeting) and zero indirect costs. In April 2010, CMS employees discontinued all Lakewood visits, and CMS’s absence from Lakewood has not altered or affected its agency relationships or the administration of its contracts with either of its Lakewood customers.

¶6 In 1999, Lakewood passed Ordinance 215, codified at chapter 3.52 of the Lakewood Municipal Code (LMC), which levies a “utility” tax on

everyone engaged in or carrying on the business of selling, brokering or furnishing [natural gas] for domestic, business or [266] industrial consumption, a tax equal to 5.0 percent of the total gross income, not including the amount of the tax, from such business in the City during the period for which the tax is due.

LMC 3.52.050(D); Clerk’s Papers (CP) at 61.

¶7 Between January 1, 2004 and October 30, 2008, CMS remitted to Lakewood $715,940.05 under this tax. At the time, CMS believed it was paying a use tax that its Lakewood customers owed. To calculate its amount paid, CMS reported its Lakewood taxable revenues as 100 percent of the amounts Lakewood customers paid CMS. Then in 2008, CMS learned of a court case that raised doubts as to whether CMS actually owed this tax; so, CMS stopped paying it.

¶8 On November 6,2008, CMS sent a letter to Lakewood claiming a refund on the excess taxes it paid between January 1, 2004 and September 30, 2008. The claim asserted that Lakewood owed CMS a refund because “the company does no business in the City of Lakewood” and that “the city does not impose any occupation tax but does impose utility taxes.” CP at 91.

¶9 On May 13, 2009, Choi Halladay, Lakewood’s assistant city manager of finance, sent CMS a “NOTICE AND ORDER/DEMAND FOR TAX PAYMENT” (Notice and Order). The Notice and Order specified that (1) CMS last made utility tax payments in October 2008, for taxes accrued through September 2008; (2) CMS was delinquent in its taxes from October 2008 through the Notice and Order date; and (3) CMS must obtain a Lakewood business license to conduct its utility business within the City and to pay all past due and owing utility taxes, including interest and penalties. It also provided that CMS could appeal within 10 days and that failure to appeal would waive its rights to an administrative hearing and determination in the matter. CMS applied for a business license as directed, but it did not appeal the Notice and Order.

¶10 In June 2009, CMS filed a complaint in Pierce County Superior Court, raising two causes of action: (1) a [267] state law action for “money had and received,” seeking refund of amounts CMS paid in error to Lakewood and (2) an action under LMC 3.52.150 for refund of overpaid taxes.2 CP at 1. Lakewood raised numerous affirmative defenses, including that the superior court lacked jurisdiction, that CMS failed to exercise its rights in a timely manner within the statute of limitations, and that CMS failed to exhaust administrative remedies before filing its superior court complaint. Lakewood also counterclaimed, arguing that CMS owed unpaid natural gas taxes under chapter 3.52 LMC since CMS stopped paying the tax in the fall of 2008 and that Lakewood was entitled to injunctive relief prohibiting CMS from making natural gas transactions in Lakewood until it paid all its natural gas taxes.

¶11 Both parties sought summary judgment. In February 2010, the trial court denied Lakewood’s motion for summary judgment. In May 2010, the trial court denied CMS’s summary judgment motion.

¶12 Thereafter, both parties filed additional motions for partial summary judgment. Lakewood asserted that the statute of limitations barred CMS’s claims accruing more than three years before commencement of the litigation— before June 24, 2006. CMS filed a motion requesting the court to determine that (1) CMS operates as an agent on behalf of customers; (2) the only tax that Lakewood alleges CMS owes is that imposed by LMC 3.52.050(D); (3) such a tax is imposed on the business of selling, brokering, or furnishing natural gas in Lakewood; (4) such tax is measured by CMS’s gross income in Lakewood; (5) CMS’s gross revenue from Lakewood was not greater than $582,328.84 between October 1, 2005, and September 30, 2008; (6) CMS [268] paid $523,543.36 in tax over that same time period; and (7) the amount of tax CMS owed Lakewood during that period was not greater than $29,116.44, and thus, the trial court should award CMS partial summary judgment of $494,426.92.3

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Cost Management Services, Inc. v. City of Lakewood, 284 P.3d 785, 170 Wash. App. 260 (Wash. Ct. App. 2012).

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