Chen-Oster v. Goldman, Sachs & Co.

285 F.R.D. 294, 2012 WL 3964742, 2012 U.S. Dist. LEXIS 130123
District Court, S.D. New York·Decided September 10, 2012·No. No. 10 Civ. 6950 (LBS) (JCF)·Published·Cited by 26 cases

Opinion

MEMORANDUM AND ORDER

JAMES C. FRANCIS IV, United States Magistrate Judge.

This case illustrates some of the practical difficulties in implementing three of the principles intended to reduce the burden of discovery generally, and electronic discovery in particular: phasing, sampling, and proportionality. In this putative class action, the plaintiffs allege that their employers, Goldman, Sachs & Co. and The Goldman Sachs Group, Inc. (collectively, “Goldman Sachs”), engaged in a pattern of gender discrimination against female professional employees in violation of Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq., and the New York City Human Rights Law, N.Y.C. Admin. Code § 8-107 et seq. Specifically, the plaintiffs contend that they have been discriminated against in evaluation, compensation, and promotion. The plaintiffs seek to represent “a Class of all female financial-services employees who are at the Associate, Vice President, and Managing Director corporate level” at Goldman Sachs. (First Amended Class Action Complaint (“Am. Compl.”), ¶ 58). They now move pursuant to Rule 26(b) of the Federal Rules of Civil Procedure for an order compelling Goldman Sachs to produce (1) computerized compensation, promotion, and performance evaluation data from 2002 to the present which are contained in databases, and (2) non-database materials including policy and complaint documents from July 2000 to the present.

Background

A. The Plaintiffs Employment

The plaintiffs are three women who worked for Goldman Sachs between 1997 and 2008. (Am.Compl., ¶¶ 12-18). Goldman Sachs hired H. Cristina Chen-Oster in March 1997 as a salesperson in the Convertible Bonds Department, a unit of the Securities Division, and she was promoted to Vice President the following June. (Am.Compl., ¶ 67; Letter of Theodore O. Rogers, Jr. dated Sept. 1, 2005 (“Def. 9/1/05 EEOC Letter”), attached as Exh. B to Declaration of Theodore O. Rogers, Jr. dated July 25, 2011 (“Rogers 7/25/11 Decl.”), at 2). She transferred to the Synthetics Convertibles group in 2002 and ultimately resigned from the firm in 2005, having remained in the position of Vice President. (Am.Compl., ¶¶ 67, 89, 99; Def. 9/1/05 EEOC Letter at 3-4). Shanna Orlich began work as a Summer Associate at Goldman Sachs in 2006 and became a full-time Associate in the Capital Structure Fran[296]*296chise Trading Group, another unit of the Securities Division, in July 2007. (Am. Compl., ¶ 112). She was terminated from that position in November 2008. (Am. Compl., ¶ 131). Goldman Sachs hired Lisa Parisi as a Vice President in the Asset Management Division1 in August 2001. (Am. Compl., ¶ 101). She was promoted to the position of Managing Director in 2003 and continued in that capacity until Goldman Sachs terminated her employment in November 2008. (Am.Compl., ¶¶ 101,110).

B. Goldman Sachs’ Data Management System

Goldman Sachs maintains information relevant to the plaintiffs’ requests for database information in four different systems.

PeopleSoft is Goldman Sachs’ primary Human Resources database. (Affidavit of Cathy Obradovich (“Obradovich Aff.”), excerpts attached as part of Exh. 3 to Declaration of Barbara Brown dated May 30, 2012 (“Brown Decl”), ¶2). In effect, it is two separate databases. The first contains data collected in and before September 2004. (Obradovich Aff., ¶ 2). Beginning in that month, Hewitt Associates LLC (“Aon Hewitt”) assumed responsibility for hosting the Goldman Sachs’ information. (Declaration of Vishali Chan-dramouli dated May 30, 2012 (“Chandramouli Decl.”), attached as Exh. 4 to Brown Decl., ¶ 2). The new database retained more organizational information about employees than the older version had, and complete data were not migrated from the original database to the new one. (Obradovich Aff., ¶ 8). As a result, although data on the new PeopleSoft program for a current employee may include information about employment at Goldman Sachs prior to 2004, that information may be incomplete. (Deposition of Cathy Obradovich dated April 18, 2012 (“Obradovich Dep.”), excerpts attached as Exh. G to Declaration of Anne B. Shaver dated May 2, 2012 (“Shaver Decl”), and as Exh. 2 to Brown Decl., at 42-43).

In addition, different protocols are used to extract information from the two systems. Reports can be obtained from the current PeopleSoft database using a tool known as Query Studio. (Obradovich Dep. at 48). This tool allows the user to choose relevant fields of information and use a “drag and drop” feature to incorporate the information into a report. (Obradovich Dep. at 53-55). By contrast, no such tool is associated with the pre-September 2004 database. As a consequence, any report derived from that database would have to be created by developing inquiries from scratch using SQL, a programming language. (Obradovich Dep. at 72-74).

The second relevant database is the Compensation Recommendation System (“CRS”), which tracks the results of the annual year-end compensation review process. (Obradovich Aff., ¶ 17). This database is used to generate Total Cost Reconciliation (“TCR”) files, which include various elements of employee compensation that add up to the employee’s annual total compensation. (Obradovich Dep. at 116-17). According to Goldman Sachs, TCR reports were not generated prior to December 2005. (Def. Memo, at 10). Data can be extracted from the CRS system independent of the TCR reports, but, according to Goldman Sachs, any such project would require significant quality control efforts because the data is not maintained in a “user-friendly” format. (Obradovich Aff., ¶¶ 17-18).

The Firmwide Review System (“FRS”) database contains ratings, comments, and results from Goldman Sachs’ employee performance evaluation program, known as the 360 review process. (Affidavit of Ankur Pat-hak dated March 30, 2012 (“Pathak Aff.”), attached as part of Exh. 3 to Brown Decl., ¶ 2; Deposition of Ankur Pathak dated April 19, 2012 (“Pathak Dep.”), portions attached as Exh. H to Shaver Decl., at 24). The FRS database contains no data for the period prior to January 1, 2003. (Pathak Aff., ¶ 2; Pathak Dep. at 30-31). The Talent Assessment Group (“TAG”) at Goldman Sachs does have electronic data concerning performance reviews in 2002, but that information is limited to the Equities section of the Securities [297]*297Division and may not be complete. (Pathak Aff., ¶¶ 1, 3). In addition, TAG does not possess the criteria or rating scales used to generate the 2002 evaluations. (Pathak Aff., ¶ 3).

Finally, Goldman Sachs utilizes something known as the MD Selection Database to track information pertinent to the consideration and selection of Vice Presidents for promotion to the position of Extended Managing Director (“EMD”). (Pathak Aff., ¶ 9). This database contains information from January 1, 2002, forward. (Pathak Aff., ¶ 9).

I will address additional facts as they are pertinent to the legal analysis.

C. Procedural History

From time to time, discovery in this case has been stayed by agreement of the parties or by court order pending decision on motions that would likely determine the scope of relevant information.

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Chen-Oster v. Goldman, Sachs & Co., 285 F.R.D. 294, 2012 WL 3964742, 2012 U.S. Dist. LEXIS 130123 (S.D.N.Y. 2012).

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