Austrum v. Federal Cleaning Contractors, Inc.

149 F. Supp. 3d 1343, 2016 U.S. Dist. LEXIS 2261, 2016 WL 93404
CourtDistrict Court, S.D. Florida
DecidedJanuary 8, 2016
DocketCASE NO.:14-cv-81245-KAM
StatusPublished
Cited by10 cases

This text of 149 F. Supp. 3d 1343 (Austrum v. Federal Cleaning Contractors, Inc.) is published on Counsel Stack Legal Research, covering District Court, S.D. Florida primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Austrum v. Federal Cleaning Contractors, Inc., 149 F. Supp. 3d 1343, 2016 U.S. Dist. LEXIS 2261, 2016 WL 93404 (S.D. Fla. 2016).

Opinion

KENNETH A. MARRA, United States District Judge

OPINION AND ORDER

This matter is before the Court on Plaintiff’s Renewed Verified Motion for In[1345]*1345ference Regarding Contents of Discarded Employment Application (DE 27). On December 15, 2015, the Court held an eviden-tiary hearing on the motion. The motion is ripe for review. For the following reasons, the Court grants the motion.

I. Introduction

In this employment discrimination case, Plaintiff Fitz Austrum alleges that Defendant Federal Cleaning Contractors, Inc. (“Federal”) did not hire him based on improper discriminatory reasons. Federal asserts that it did not hire Austrum because he would only work the night shift and a position for that shift was unavailable. Austrum claims that this explanation is pretextual because he indicated on his application that he .was applying for “all shifts.” But the application is lost. In violation of federal regulations, Federal discarded it. The Court finds that an adverse inference instruction is warranted to cure the prejudice resulting from Federal’s spoliation.

II. Background

In 2006, Austrum, who is African-American, began working for Oxford Building Services, Inc. (“Oxford”), which perforrned janitorial services for the Mall at Wellington Green. (DE 1 ¶¶ 5, 8; DE 8 ¶ 8.) Oxford ran three shifts: a day shift, an evening shift, and a night shift. (DE 1 ¶ 9; DE 8 ¶ 9.) When he initially applied for employment with Oxford, Austrum requested the night shift so he could take his son to school in the morning. (DE 1 ¶ 19.) When employed by Oxford, Austrum was a night-shift supervisor. (DE 1 ¶ 9.)

Angel Lopez, who is Hispanic, was a project manager for Oxford at the mall. (DE 1 ¶ 10; DE 8 ¶ 10.) According to Aust-rum, on several occasions Lopez made comments indicating a preference for Hispanic workers over nón-Hispanic workers. (DE 1 ¶¶ 12-13, 22.) For example, Austrum alleges that Lopez said he had to “look out for his people” and that if anyone had to be “let go” it would be a non-Hispanic employee rather than a Hispanic employee. (DE 1 ¶ 12.)

In April 2013,’ the Oxford employees working at the Mall at Wellington Green, including Austrum, were informed that, as of May 2013, Federal would take over Oxford’s role as the contractor providing janitorial services at the mall. The Oxford employees were further advised they could apply for employment with Federal. (DE 1 ¶ 14-15.)

Federal hired Lopez to continue working as a manager at the mall and Lopez had at least some input into hiring decisions for that location. (DE 1 ¶ 16; DE 8 ¶ 16.) Austrum claims that Lopez told him that once Federal took over for Oxford, there would no longer be a night-shift supervisor and there would not be a position available for Austrum on that shift. (DE 1 ¶ 17-18.) Lopez allegedly told Aust-rum that he should pick either the day or evening shift if he wanted to work for Federal and that he would no longer'be a supervisor. (DE 1 ¶ 18.)

According to Austrum, during this conversation he told Lopez that he was willing to work on the day or evening shifts and that he did-not need to be a supervisor. (DE 1 ¶ 19.) In addition to orally telling Lopez this, Austrum claims that he also submitted an employment application that included the same information. (DE 1 ¶ 21.) Federal’s employment application requires an applicant to fill in the blanks next to “Position Applied For” and “Shift Position.” Austrum contends that he wrote “housekeeping” in the blank next to “Position Applied For” (which indicated that he did not require a supervisor position) and “all shifts” in the blank next to “Shift Position.” Federal concedes that Austrum submitted an application. Lopez does not recall what the application said.'

In late April or early May 2013, Federal decided to not hire Austrum. (DE 1 ¶ 23; [1346]*1346DE 27 at 4;. DE 17 at 3.) Despite regulatory obligations to retain applications completed by unsuccessful applicants, Federal discarded Austrum’s application approximately one month later. (Def.’s Resp. To PL’s Interrog. Nos. 12-13 (DE 27-3); Lopez Dep. 33:1-34:25,. June 11, 2015 (DE 27-4).)

In September 2013, Austrum filed an' employment complaint of discrimination with the Florida Commission on Human Relations. (DE 17-1.) Austrum later filed suit in this Court after receiving a Notice of Right to Sue from the Equal Employment Opportunity Commission (“EEOC”). (DE 1; DE 1-1.)

In response to an interrogatory, Federal explained that it did not hire Austrum “because of budgetary constraints and his stated inability to work other than the third [night] shift.” (DE 27-2 at 4.) According to Federal, “the hours budgeted did not allow .for a third [night] shift supervisor position” and “Mr. Lopez had no position to offer to Mr. Austrum because Mr. Austrum stated to Mr. Lopez that he could only work third shift as a result of his family sharing one vehicle for transportation and his obligations of taking his children to school in the morning.” (DE 27-2 at 4.)

Federal’s explanation for not hiring Austrum contradicts Austrum’s version of events, which could be corroborated by Austrum’s employment application if Aust-rum’s version is accurate. Austrum thus seeks an adverse inference jury instruction based on Federal’s failure to retain his

application in violation of federal regulations. Austrum argues that if the application was available, it would assist him in proving that Federal’s alleged reason for not hiring him is pretextual.1

III. Legal Standard

“Spoliation is the destruction or significant alteration of evidence, or the failure to preserve property for another’s use as evidence in pending or reasonably foreseeable litigation.” Graff v. Baja Marine Corp., 310 Fed.Appx. 298, 301 (11th Cir.2009) (quoting West v. Goodyear Tire & Rubber Co., 167 F.3d 776, 779 (2d Cir.1999)). A district court has “broad discretion” to impose sanctions for spoliation, which is derived “from the court’s inherent power to manage its own affairs and to achieve the orderly and expeditious disposition of cases.” Flury v. Daimler Chrysler Corp., 427 F.3d 939, 944 (11th Cir.2005). “[Sanctions for discovery abuses are intended to prevent unfair prejudice to litigants and to insure, the integrity of the discovery process.” Id,

IV. Discussion

Pursuant , to the authority conferred upon it by 42 U.S.C. § 2000e-8(c), the EEOC promulgated a regulation requiring employers covered by Title VII of the Civil Rights Act of 1964 to preserve, inter alia, any applications submitted by applicants for one year from the making of the record or the personnel action .involved, whichever is later. 29.C.F.R. § 1602.14 (2015). That regulation also requires that once a charge of discrimination is filed, the employer [1347]*1347must preserve all personnel records relevant to the charge or action until its final disposition. Id. Such “personnel records” include “application forms or test papers completed by an unsuccessful applicant.” Id.

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149 F. Supp. 3d 1343, 2016 U.S. Dist. LEXIS 2261, 2016 WL 93404, Counsel Stack Legal Research, https://law.counselstack.com/opinion/austrum-v-federal-cleaning-contractors-inc-flsd-2016.