American Immigration Lawyers Association v. United States Department of Homeland Security

CourtDistrict Court, District of Columbia
DecidedSeptember 2, 2020
DocketCivil Action No. 2016-2470
StatusPublished

This text of American Immigration Lawyers Association v. United States Department of Homeland Security (American Immigration Lawyers Association v. United States Department of Homeland Security) is published on Counsel Stack Legal Research, covering District Court, District of Columbia primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

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American Immigration Lawyers Association v. United States Department of Homeland Security, (D.D.C. 2020).

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

AMERICAN IMMIGRATION LAWYERS ASSOCIATION,

Plaintiff, Case No. 1:16-cv-02470 (TNM) v.

U.S. DEPARTMENT OF HOMELAND SECURITY, et al.,

Defendants.

MEMORANDUM OPINION

Seven years ago, the American Immigration Lawyers Association (“AILA”) submitted a

Freedom of Information Act request to the U.S. Customs and Border Protection (“CBP”) for

information on the inspection and admission process for entry into the United States. CBP has

produced nearly 400 responsive documents. After earlier efforts by the Court and the parties to

narrow the dispute, the sole remaining issue is whether CBP properly withheld information in a

few dozen documents under FOIA’s law enforcement exemption, 5 U.S.C. § 552(b)(7)(E).

Before the Court are the parties’ cross-motions for summary judgment. For the following

reasons, both motions will be granted in part and denied in part.

I.

Several years ago, the Inspector Field Manual (“IFM”) was the “primary reference tool”

that CBP officers used for the inspection and admission process for entry into this country. See

Pl.’s Resps. to Defs.’ Statement of Material Facts ¶ 1, ECF No. 55-1. The IFM covered

“inadmissibility issues, standards for admission, and acceptable evidence,” as well as details on

the inspection process. Id. ¶ 2 (cleaned up). But in 2013, CBP discontinued the IFM and sought to develop a new manual, the Officers Reference Tool (“ORT”). Decl. of James Ryan Hutton ¶¶

4–5, ECF No. 16-2. Like the IFM, the ORT will serve as a “comprehensive ‘how to’ manual

detailing official CBP policies and procedures for CBP’s admissibility mission.” Id. ¶ 5.

Currently, the ORT only consists of two indexes designated as Chapters 11 and 12. Id. ¶ 6.

There are no other chapters in the ORT. The Chapter 11 index includes hyperlinks to “various

policies, memoranda, guides, manuals, and musters,” while the Chapter 12 index includes

hyperlinks to “laws, regulations, and government systems that govern the admissibility of

passengers at [U.S.] ports of entry.” Id. ¶¶ 7–8. Chapter 12 also contains hyperlinks to internal

resources such as CBP’s Policy Online Document Search (“PODS”). Third Decl. by Patrick

Howard ¶ 28, ECF No. 43-2.

In 2013, AILA submitted a FOIA request seeking records about the instructions provided

to the field/ports-of-entry on the discontinuation of the IFM and implementation of the ORT.

See Compl. for Decl. & Inj. Relief (“Compl.”) Ex. A at 2–3, ECF No. 1-1. 1 AILA also requested

a “complete copy of the portions of the ORT that have been finalized and implemented for use in

the field/ports-of-entry.” Id. at 3. AILA did not receive a response so it filed this action against

CBP and its parent agency, the U.S. Department of Homeland Security (collectively, the

“Government”). See Compl.

CBP first produced a 25-page online index of ORT Chapter 11, a one-page index of ORT

Chapter 12, and two records related to the discontinuation of the IFM. See Decl. of Betsy

Lawrence ¶¶ 2–3, ECF No. 19; id. Exs. B, C, and D. But it did not search or produce any of the

documents listed in Chapters 11 or 12. When the Government first moved for summary

judgment, this Court agreed with AILA that CBP must review the listed documents and produce

1 All page citations refer to the page numbers that the CM/ECF system generates.

2 any that were responsive and non-exempt. See Mem. Order at 4–5, ECF No. 30. CBP then

produced 363 of the documents from ORT Chapter 11 and “focused its attention on the PODS

database” for Chapter 12. 2 See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶¶ 10, 12.

AILA moved for summary judgment, arguing that CBP still had not conducted an adequate

search for responsive records and had failed to explain why certain documents were withheld or

redacted. See Pl.’s Mot. for Summ. J., ECF No. 36-1. The Court held a hearing on this motion.

See Min. Entry (Mar. 15, 2019). The Court denied AILA’s motion without prejudice but ordered

the Government to file a supplemental declaration detailing its search methods, produce a

Vaughn index for the redactions and withholdings, and produce or justify withholding five

documents referred to other federal agencies. See Order, ECF No. 45. In total, the Government

produced almost 400 documents. See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶ 14.

CBP initially withheld information under four FOIA statutory exemptions: 5 U.S.C. §

552(b)(5), (b)(6), (b)(7)(C), and (b)(7)(E). To support these withholdings, it submitted a Vaughn

index and a Fourth Declaration by Patrick Howard (“Fourth Howard Declaration”). See Defs.’

Mot. for Summ. J. Ex. A at 2–10, 15–322, ECF No. 53-3. For each document, the Vaughn index

provides a document description, the applicable FOIA exemption(s), and a description of the

material withheld and why the exemption applies. See id. at 15–322.

The Fourth Howard Declaration does not address each document. See id. at 2–10. For

example, it identifies five categories of information withheld under 5 U.S.C. § 552(b)(7)(E): (1)

“Codes and Functionalities of CBP Systems,” (2) “Training Materials for Users of CBP

Systems,” (3) “Email Addresses of Group Listserves,” (4) “Law Enforcement Methods for

2 “Due to the massive nature of records hyperlinked to Chapter 12, the parties conferred and Plaintiff focused its attention on the PODS database.” See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶ 12.

3 Processing Passengers at Ports of Entry,” and (5) “Information Related to Targeting.” Id. at 7–9.

It states that “CBP is constrained in describing the techniques, procedures, and guidelines by its

Exemption (b)(7)(E) withholdings, so as to avoid revealing information CBP seeks to protect,

which is not generally known the public.” Id. ¶ 19. Thus, it “aims to fairly represent the

Exemption (b)(7)(E) withholdings but does not purport to be an all-inclusive rendering of all

withheld information.” Id. For each category, the Fourth Howard Declaration explains the type

of information withheld and why that information qualifies for protection under 5 U.S.C. §

552(b)(7)(E).

Before these cross-motions, the parties worked together to narrow their dispute. For

example, AILA agreed not to challenge the adequacy of CBP’s search, and CBP re-reviewed and

produced less redacted versions of many documents. Pl.’s Cross-Mot. for Summ. J. (“Pl.’s

Cross-Mot.”) at 7, ECF No. 56-1. The parties’ collaboration left 71 disputed records remaining

at the start of briefing. Id. But their collaborative efforts continued. Along with its opposition

brief, the Government provided a supplemental Vaughn index. See Defs.’ Opp’n to Pl.’s Cross-

Mot. for Summ. J. Ex. A (“Supp. Vaughn Index”), ECF No. 59-1. It also produced less redacted

versions of 27 of the 71 disputed records. Pl.’s Reply in Supp. of Cross-Mot. for Summ. J.

(“Pl.’s Reply”) at 5, ECF No. 64. AILA then elected not to challenge 21 of these newly redacted

documents and another 14 documents. Id. It also dropped its challenge to redactions made

under 5 U.S.C. § 552(b)(6) and (b)(7)(C). 3 Id. at 5 n.4.

3 5 U.S.C.

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