American Immigration Lawyers Association v. United States Department of Homeland Security

District Court, District of Columbia·Decided September 2, 2020·No. Civil Action No. 2016-2470·Published

Opinion

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA

AMERICAN IMMIGRATION LAWYERS ASSOCIATION,

Plaintiff,

Case No. 1:16-cv-02470 (TNM)

v.

U.S. DEPARTMENT OF HOMELAND SECURITY, et al.,

Defendants.

MEMORANDUM OPINION

Seven years ago, the American Immigration Lawyers Association (“AILA”) submitted a Freedom of Information Act request to the U.S. Customs and Border Protection (“CBP”) for information on the inspection and admission process for entry into the United States. CBP has produced nearly 400 responsive documents. After earlier efforts by the Court and the parties to narrow the dispute, the sole remaining issue is whether CBP properly withheld information in a few dozen documents under FOIA’s law enforcement exemption, 5 U.S.C. § 552(b)(7)(E). Before the Court are the parties’ cross-motions for summary judgment. For the following reasons, both motions will be granted in part and denied in part.

I.

Several years ago, the Inspector Field Manual (“IFM”) was the “primary reference tool”

that CBP officers used for the inspection and admission process for entry into this country. See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶ 1, ECF No. 55-1. The IFM covered “inadmissibility issues, standards for admission, and acceptable evidence,” as well as details on the inspection process. Id. ¶ 2 (cleaned up). But in 2013, CBP discontinued the IFM and sought

to develop a new manual, the Officers Reference Tool (“ORT”). Decl. of James Ryan Hutton ¶¶ 4–5, ECF No. 16-2. Like the IFM, the ORT will serve as a “comprehensive ‘how to’ manual detailing official CBP policies and procedures for CBP’s admissibility mission.” Id. ¶ 5. Currently, the ORT only consists of two indexes designated as Chapters 11 and 12. Id. ¶ 6. There are no other chapters in the ORT. The Chapter 11 index includes hyperlinks to “various policies, memoranda, guides, manuals, and musters,” while the Chapter 12 index includes hyperlinks to “laws, regulations, and government systems that govern the admissibility of passengers at [U.S.] ports of entry.” Id. ¶¶ 7–8. Chapter 12 also contains hyperlinks to internal resources such as CBP’s Policy Online Document Search (“PODS”). Third Decl. by Patrick Howard ¶ 28, ECF No. 43-2.

In 2013, AILA submitted a FOIA request seeking records about the instructions provided to the field/ports-of-entry on the discontinuation of the IFM and implementation of the ORT. See Compl. for Decl. & Inj. Relief (“Compl.”) Ex. A at 2–3, ECF No. 1-1. 1 AILA also requested a “complete copy of the portions of the ORT that have been finalized and implemented for use in the field/ports-of-entry.” Id. at 3. AILA did not receive a response so it filed this action against CBP and its parent agency, the U.S. Department of Homeland Security (collectively, the “Government”). See Compl.

CBP first produced a 25-page online index of ORT Chapter 11, a one-page index of ORT Chapter 12, and two records related to the discontinuation of the IFM. See Decl. of Betsy Lawrence ¶¶ 2–3, ECF No. 19; id. Exs. B, C, and D. But it did not search or produce any of the documents listed in Chapters 11 or 12. When the Government first moved for summary judgment, this Court agreed with AILA that CBP must review the listed documents and produce

1 All page citations refer to the page numbers that the CM/ECF system generates.

any that were responsive and non-exempt. See Mem. Order at 4–5, ECF No. 30. CBP then produced 363 of the documents from ORT Chapter 11 and “focused its attention on the PODS database” for Chapter 12. 2 See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶¶ 10, 12. AILA moved for summary judgment, arguing that CBP still had not conducted an adequate search for responsive records and had failed to explain why certain documents were withheld or redacted. See Pl.’s Mot. for Summ. J., ECF No. 36-1. The Court held a hearing on this motion. See Min. Entry (Mar. 15, 2019). The Court denied AILA’s motion without prejudice but ordered the Government to file a supplemental declaration detailing its search methods, produce a Vaughn index for the redactions and withholdings, and produce or justify withholding five documents referred to other federal agencies. See Order, ECF No. 45. In total, the Government produced almost 400 documents. See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶ 14.

CBP initially withheld information under four FOIA statutory exemptions: 5 U.S.C. § 552(b)(5), (b)(6), (b)(7)(C), and (b)(7)(E). To support these withholdings, it submitted a Vaughn index and a Fourth Declaration by Patrick Howard (“Fourth Howard Declaration”). See Defs.’ Mot. for Summ. J. Ex. A at 2–10, 15–322, ECF No. 53-3. For each document, the Vaughn index provides a document description, the applicable FOIA exemption(s), and a description of the material withheld and why the exemption applies. See id. at 15–322.

The Fourth Howard Declaration does not address each document. See id. at 2–10. For example, it identifies five categories of information withheld under 5 U.S.C. § 552(b)(7)(E): (1) “Codes and Functionalities of CBP Systems,” (2) “Training Materials for Users of CBP Systems,” (3) “Email Addresses of Group Listserves,” (4) “Law Enforcement Methods for

2 “Due to the massive nature of records hyperlinked to Chapter 12, the parties conferred and Plaintiff focused its attention on the PODS database.” See Pl.’s Resps. to Defs.’ Statement of Material Facts ¶ 12.

Processing Passengers at Ports of Entry,” and (5) “Information Related to Targeting.” Id. at 7–9. It states that “CBP is constrained in describing the techniques, procedures, and guidelines by its Exemption (b)(7)(E) withholdings, so as to avoid revealing information CBP seeks to protect, which is not generally known the public.” Id. ¶ 19. Thus, it “aims to fairly represent the Exemption (b)(7)(E) withholdings but does not purport to be an all-inclusive rendering of all withheld information.” Id. For each category, the Fourth Howard Declaration explains the type of information withheld and why that information qualifies for protection under 5 U.S.C. § 552(b)(7)(E).

Before these cross-motions, the parties worked together to narrow their dispute. For example, AILA agreed not to challenge the adequacy of CBP’s search, and CBP re-reviewed and produced less redacted versions of many documents. Pl.’s Cross-Mot. for Summ. J. (“Pl.’s Cross-Mot.”) at 7, ECF No. 56-1. The parties’ collaboration left 71 disputed records remaining at the start of briefing. Id. But their collaborative efforts continued. Along with its opposition brief, the Government provided a supplemental Vaughn index. See Defs.’ Opp’n to Pl.’s Cross- Mot. for Summ. J. Ex. A (“Supp. Vaughn Index”), ECF No. 59-1. It also produced less redacted versions of 27 of the 71 disputed records. Pl.’s Reply in Supp. of Cross-Mot. for Summ. J. (“Pl.’s Reply”) at 5, ECF No. 64. AILA then elected not to challenge 21 of these newly redacted documents and another 14 documents. Id. It also dropped its challenge to redactions made under 5 U.S.C. § 552(b)(6) and (b)(7)(C). 3 Id. at 5 n.4.

3 5 U.S.C. § 552 (b)(5) also is no longer applicable because none of the remaining redactions invoke this exemption.

The Court also ordered the Government to produce updated versions of five documents.

See Order, ECF No. 65. The Government complied and AILA did not raise any issues with this production. See Notice of Filing of Release of Rs., ECF No. 66.

After four years of litigation, only a single dispute remains: whether the Government properly withheld information in 36 documents under 5 U.S.C. § 552(b)(7)(E) (“Exemption 7(E)”). 4 II.

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American Immigration Lawyers Association v. United States Department of Homeland Security, (D.D.C. 2020).

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