§ 23-3-26. Persons required to keep records.
(a) Every person in charge of an institution, as defined in this chapter, shall keep a
record of personal particulars and data concerning each person admitted or confined
to that institution. This record shall include the information required by the standard
certificates of birth, death, and fetal death forms issued under the provisions of
this chapter. The record shall be made at the time of admission from information provided
by those persons, but when it cannot be so obtained, it shall be obtained from relatives
or other persons acquainted with the facts. The name and address of the person provi
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§ 23-3-26. Persons required to keep records.
(a) Every person in charge of an institution, as defined in this chapter, shall keep a
record of personal particulars and data concerning each person admitted or confined
to that institution. This record shall include the information required by the standard
certificates of birth, death, and fetal death forms issued under the provisions of
this chapter. The record shall be made at the time of admission from information provided
by those persons, but when it cannot be so obtained, it shall be obtained from relatives
or other persons acquainted with the facts. The name and address of the person providing
the information shall be a part of the record.
(b) When a dead human body is released or disposed of by an institution, the person in
charge of the institution shall keep a record showing the name of the deceased, date
of death, name and address of the person to whom the body is released, date of removal
from the institution, or if finally disposed of by the institution, the date, place,
and manner of disposition shall be recorded.
(c) A funeral director, embalmer, or other person who removes from the place of death
or transports or finally disposes of a dead body or fetus, in addition to filing any
certificate or other form required by this chapter, shall keep a record which shall
identify the body, and information pertaining to his receipt, removal, and delivery
of the body that may be prescribed in regulations adopted by the director of health.
(d) Records maintained under this section shall be retained for a period of not less than
five (5) years and shall be made available for inspection by the state registrar of
vital records or his or her representative upon demand.