§ 23-19.12-6. Records.
(a)(1) It shall be unlawful for any person or legal entity to generate, store, transport,
treat, destroy, or dispose of regulated medical waste within the state without complying
with any record keeping requirements of regulations established by the director in
accordance with the provisions of this chapter.
(2) Except as provided in subsection (b) of this section, each generator shall keep a
copy of each medical waste tracking form for at least three (3) years from the date
the waste was accepted by the initial transporter.
(b) Generators that are exempt from using the medical waste tracking form as specified
in § 23-19.12-5 shall meet the following requirements:
(1) A shipment log shall be maintained at the original generation point for a period of
three (3) years from the date the waste was shipped. The log shall contain the following
information:
(i) Date of shipment;
(ii) Quantity (by weight) of regulated medical waste transported, by waste category (i.e.,
untreated and treated);
(iii) Address or location of central collection point;
(iv) Signature of generator's employee who is transporting the waste, to signify delivery
has been completed.
(2) A shipment log shall be maintained at each central collection point for a period of
three (3) years from the date that regulated medical waste was accepted from each
original generation point and shall contain the following information:
(i) Date of receipt;
(ii) Quantity (by weight) of regulated medical waste accepted, by waste category (i.e.,
untreated and treated);
(iii) Address or location of original generation point; and
(iv) Signature of generator or generator's representative who operates the central collection
point, to signify acceptance of the waste.
(c) Generators that are exempt from using the medical waste tracking form in § 23-19.12-5 and do not voluntarily comply with the use of the tracking form are subject to the
following record keeping requirements:
(1) Generators that use a transporter that hold a valid Rhode Island medical waste transporter's
permit shall maintain a log for a period of three (3) years from the date of shipment
that contains the following information for each shipment or pickup;
(i) Transporter's name and address;
(ii) Transporter's state permit;
(iii) Quantity (by weight) of regulated medical waste transported, by waste category (i.e.,
untreated and treated);
(iv) Date of shipment; and
(v) The signature of the transporter's representative accepting the regulated medical
waste for transport.
(2) Generators that transport their own regulated medical waste to a health care facility
or to a treatment, destruction, or disposal facility as specified in § 23-19.12-5 shall compile and maintain a log for a period of three (3) years from the date of
the last shipment entered into the log. The log shall contain the following information:
(i) Name and address of the intermediate handler, destination facility, or health care
facility to which the generator has transported the shipment of regulated medical
waste;
(ii) Quantity (by weight) of regulated medical waste transported, by waste category (i.e.,
untreated and treated);
(iii) Date of shipment; and
(iv) Signature of the generator or his authorized representative who transported the waste.
(3) Generators that transport regulated medical waste by the U.S. postal service or other
courier service approved for the transport of regulated medical waste by appropriate
federal and state agencies shall retain the original U.S. postal service receipt or
courier service receipt and the return mail receipt and maintain a shipment log for
a period of three (3) years from the date of shipment. The log shall contain the following
information:
(i) Quantity (by weight) of regulated medical waste transported, by waste category (i.e.,
untreated and treated);
(ii) Date of shipment; and
(iii) Name and address of each intermediate handler or destination facility to which the
generator has transported the regulated medical waste by the U.S. postal service or
courier service.