(A)Each state institution of higher education, as defined in section3345.011of the Revised Code, annually shall submit, in a form and manner determined by the chancellor of higher education, the following information to assess the performance and compliance of the state institution:
(1)Verification of current accreditation status and a copy of the state institution's most recent higher learning commission institutional update report;
(2)A plan to preserve student records indefinitely in the event of closure of the state institution or discontinuation of service. The plan shall include a method by which students and alumni of the state institution may retrieve student records by request. The plan shall also include a designation and signed confirmation of an official custodian of stude
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(A) Each state institution of higher education, as defined in section3345.011of the Revised Code, annually shall submit, in a form and manner determined by the chancellor of higher education, the following information to assess the performance and compliance of the state institution:
(1) Verification of current accreditation status and a copy of the state institution's most recent higher learning commission institutional update report;
(2) A plan to preserve student records indefinitely in the event of closure of the state institution or discontinuation of service. The plan shall include a method by which students and alumni of the state institution may retrieve student records by request. The plan shall also include a designation and signed confirmation of an official custodian of student records. Student records preserved under the plan shall include, but not be limited to:
(a) Academic transcripts;
(b) Financial aid documents;
(c) International student forms;
(d) Tax information.
(3) The results of any external degree program evaluations conducted in the last year;
(4) A list of any degree programs that have been eliminated in the last year;
(5) Any other information requested by the chancellor.
(B) The chancellor may rescind program approval if a state institution of higher education fails to submit the information required under division (A) of this section or if the chancellor finds that the information submitted under that division is insufficient.
(C) Each state institution of higher education shall immediately inform the chancellor if the state institution does any of the following:
(1) Receives notice from the federal government or an institutional accrediting organization that the state institution is subject to heightened reporting standards or special monitoring status, such as the United States department of education's heightened cash monitoring process;
(2) Receives preliminary or final accreditation findings;
(3) Becomes the subject of an investigation by a government agency related to the institution's academic quality, financial stability, or student consumer protection;
(4) Requests an advance of a state subsidy;
(5) Fails to make any payments to applicable retirement systems, such as the public employees retirement system or the state teachers retirement system;
(6) Fails to make any scheduled payroll payments;
(7) Fails to make any payments to vendors when due as a result of a cash deficiency or a substantial deficiency in the payment processing system of the state institution;
(8) Fails to make any scheduled payment of principal or interest for short- or long-term debt;
(9) Makes budget revisions resulting in a substantially reduced ending fund balance or larger deficit;
(10) Becomes aware of significant negative variance between the most recently adopted annual budget and actual revenues or expenses as projected at the end of the fiscal year.
(D) A document received by the chancellor under division (C)(1), (2), or (3) of this section that is confidential under federal law is not subject to release under a public record request until such time as the document is released publicly by the appropriate entity.
Last updated August 7, 2025 at 9:06 AM