§ 3 — Submission of statements showing prior appropriations, estimates, and recommendations; review

Section 3. Every officer having charge of any state agency which receives a periodic appropriation from the commonwealth, including all periodic appropriations to be met from budgeted revenues shall annually, on or before a date set by the secretary of administration and finance submit to the budget director statements (1) showing in detail the amounts appropriated for the preceding and the current fiscal years; (2) the interchanges during the preceding fiscal year between the subsidiary accounts established under section 27; (3) the deficiencies and surpluses, if any, in appropriations for the latest complete fiscal year and for the current fiscal year; (4) estimates of the amounts required for the operations of state agencies and programs for the ensuing fiscal year, with an explanation of any increased appropriations recommended and with citations of the statutes relating thereto, a statement indicating the priorities assigned to each program by said officer; and (5) statements showing in detail the revenue of the state agency in the officer's charge for the latest complete fiscal year, and the revenue and estimated revenue thereof for the current fiscal year, and the officer's estimated revenue from the same or any additional sources for the ensuing fiscal year, with the officer's recommendations as to any changes in the management, practices, rules, regulations or laws governing such state agency which would cause an increase or decrease in revenue from operations, fees, taxes or other sources, or which would facilitate the collection thereof; (6) together with such other information on the expenditures, revenues, activities, output or performance of any such state agency as may be required by rule or regulation of the secretary of administration and finance, and any other information, including the priorities assigned to each program by said officer, required at any time by the budget director. Every such officer shall also submit to the budget director a statement showing in detail the number of permanent, temporary and part-time positions authorized for the state agency in the officer's charge, categorized by whether those positions are funded by appropriation, bond authorizations, federal grants, trust funds or other funding sources and the volume of work performed in the latest complete fiscal year, and justifying the officer's request for permanent, temporary and part-time positions in the ensuing fiscal year in relation to the volume of work expected to be performed by the state agency.All such statements, recommendations and estimates shall, to the fullest possible extent, conform with the programs of the state agency as defined by the secretary of administration and finance, with the advice of the officers responsible for the administration thereof and the officer making the submission to the budget director. The estimates submitted shall not include any estimate for any new or special purpose or object not authorized by statute.Before any such statements, estimates, recommendations or other information relating to a state agency shall be so submitted, each state agency shall submit such statements, estimates, recommendations and other information to the secretary having charge of such state agency, if any, who shall review the same and make such additions, deletions and modifications as such secretary deems appropriate; provided, however, that prior to making any such additions, deletions or modifications, such secretary shall conduct public hearings, for which the secretary shall give at least 5 days public notice, on all items for which the secretary shall submit a recommendation for appropriations to the governor.