§503. State historical records coordinator duties; deputy state historical records coordinator
duties
A. The secretary of state, or his designee, shall serve as the state historical records
coordinator for the board. The duties of the state historical records coordinator shall include
the following:
(1)To prepare a comprehensive written report, to be submitted annually to the
national commission, detailing the board's activities during the previous year, assessing the
board's ongoing planning objectives, and providing all additional data and information
necessary to comply with the national commission's manual.
(2)To coordinate the board's efforts to assess and monitor the conditions of and
needs concerning historical records in the state.
(3)To serve as the project director or provide
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§503. State historical records coordinator duties; deputy state historical records coordinator
duties
A. The secretary of state, or his designee, shall serve as the state historical records
coordinator for the board. The duties of the state historical records coordinator shall include
the following:
(1) To prepare a comprehensive written report, to be submitted annually to the
national commission, detailing the board's activities during the previous year, assessing the
board's ongoing planning objectives, and providing all additional data and information
necessary to comply with the national commission's manual.
(2) To coordinate the board's efforts to assess and monitor the conditions of and
needs concerning historical records in the state.
(3) To serve as the project director or provide administrative oversight, or both, for
grant projects carried out by the board.
(4) To assist the board in developing and sustaining statewide strategic planning
regarding the preservation of historical records, including the development and maintenance
of a statement of priorities for historical records programs in the state, identifying particular
priorities for board action and priorities for grant funding.
(5) To solicit and receive applications for grant projects funded by the national
commission, to manage the grant review process at the state level, and to forward rating
sheets and summary recommendations to the national commission.
(6) To provide information about national commission grants and board activities
and priorities to entities and individuals within the state.
(7) To serve as the liaison between the board and the national commission, and as
the initial point of contact for state and local officials and agencies on matters relating to
records grants.
(8) Upon request of the national commission and when practicable, to review grant
proposals from other state historical records boards and applicants from outside the state.
(9) To foster cooperation and communication among historical records repositories,
other information agencies within the state, and the national commission.
(10) To participate with other state historical records coordinators at regional and
national meetings to discuss the national commission's work and the work of the state boards
and seek solutions to common problems.
B. The director of state archives or his designee shall act as the deputy state historical
records coordinator for the board. The duties of the deputy state historical records
coordinator shall be assisting the state historical records coordinator in executing the state
historical records coordinator's duties and serving as the acting state historical records
coordinator at the state historical records coordinator's discretion.