Louisiana § 44:411 §411. Record management obligation of agency heads

Louisiana Statutes

§ 44:411 — §411. Record management obligation of agency heads

Louisiana·Title 44 Public Records and Recorders

§411. §411. Record management obligation of agency heads The secretary shall establish standards for the retention of records of continuing value and monitor state and local agencies in the application of such standards to all records in their custody. To facilitate this application:

(1)The head of each agency shall establish and maintain a program for the economical and efficient management of the records of the agency, including the maintenance, access, use, security, and preservation of the records.

(2)The head of each agency shall annually designate a records officer to act as a liaison between the division and the agency on all matters relating to records management.

(3)The head of each agency shall submit to the state archivist retention schedules proposing the length of time each

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§411. §411. Record management obligation of agency heads
The secretary shall establish standards for the retention of records of continuing value
and monitor state and local agencies in the application of such standards to all records in
their custody. To facilitate this application:
(1) The head of each agency shall establish and maintain a program for the
economical and efficient management of the records of the agency, including the
maintenance, access, use, security, and preservation of the records.
(2) The head of each agency shall annually designate a records officer to act as a
liaison between the division and the agency on all matters relating to records management.
(3) The head of each agency shall submit to the state archivist retention schedules
proposing the length of time each record series shall be kept for administrative, legal, or
fiscal purposes after it has been created or received by the agency.
(4) The head of each agency shall submit disposal requests to the state archivist
listing records in the custody of the agency which are no longer required for the transaction
of current business and which lack sufficient administrative, legal, or fiscal value to warrant
further retention. The state archivist, at his discretion, may require the records to be kept for
a longer period than specified in the approved retention schedule or by law.
(5) Upon termination of employment with the state, unless otherwise directed by law,
each agency head, prior to transfer of his records to a successor, shall notify the state
archivist to arrange for an appraisal to determine which record or records series should be
retained in the agency office and which should be transferred to the custody of the division
for permanent retention.
(6) The records of any state agency, upon termination of its existence or functions,
shall automatically be transferred into the custody of the division, unless otherwise directed
by law.

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