§ 18:154 — Records open to inspection; copying; exceptions

Louisiana § 18:154

• Jurisdiction: Louisiana
• Title 18: Conservation

Text

§154. Records open to inspection; copying; exceptions
A. The records of each registrar are public records and at all times during office
hours shall be open to inspection, except the early voting confirmation sheets of voters.
B.(1)(a) If twenty-five or more qualified voters of a parish make a request in writing,
the registrar shall permit the copying of any part of his records, except the early voting
confirmation sheets.
(b) Notwithstanding Subparagraph (a) of this Paragraph, the registrar shall permit
copying of the following:
(i) A list prepared pursuant to R.S. 18:1311(A) upon the written request of a single
person of the age of majority.
(ii) Any part of the registrar's records related to the election of a candidate for an
office, except the early voting confirmation sheets, upon the written request made by a
candidate in the election for that office received within the time period provided for in R.S.
18:1405(B) or (H).
(iii) A voter registration application upon the request of the applicant pursuant to
R.S. 18:104.
(2) The registrar shall allow copying to be done by hand or otherwise, if so
requested, unless such reproduction seriously interferes with the registration of voters or
otherwise seriously interferes with the performance of the duties imposed on his office by
law. In such instances, the registrar shall cause his employees to make copies of the requested
records or print the information electronically, if the electronic copy contains the same
information, and deliver them or request the secretary of state to reproduce such records,
which may then be forwarded to the registrar for delivery. Copying by the registrar or his
employees or the secretary of state or printing an electronic copy shall be done in the
presence of the requesting person or a representative of the requesting voters, if the person
or voters so request.
(3) The registrar shall endorse each written request made pursuant to Paragraph (1)
of this Subsection with the day and hour of receipt and shall provide a copy of the endorsed
written request to the person submitting the request.
C.(1) Notwithstanding any provision of this Section to the contrary, the registrar, the
clerk of court, the Department of State, the office of motor vehicles of the Department of
Public Safety and Corrections and any entity that contracts with the office, each voter
registration agency and any entity that contracts with a voter registration agency, and any
person who handles the voter registration application form of another person shall be
prohibited from circulating on a commercial list or otherwise disclosing the following:
(a) The fact that a registered voter is entitled to assistance in voting.
(b) The social security number of a registered voter.
(c) The driver's license number of a registered voter.
(d) The day and month of the date of birth of a registered voter.
(e) The mother's maiden name of a registered voter.
(f) The electronic mail address of a registered voter, except a registered voter who
has qualified as a candidate for public office.
(g) The short message service number of a registered voter.
(h) The voter registration application and any information contained on the voter
registration application of any person who is sixteen or seventeen years of age.
(i) The active duty status or dependent status of a voter who requested an absentee
ballot pursuant to the provisions of the Uniformed and Overseas Citizens Absentee Voting
Act, 52 U.S.C. 20301 et seq., or the physical mailing address where such a ballot is mailed.
(2)(a) The provisions of Paragraph (1) of this Subsection shall not apply to voter
registration data transmitted to the office of motor vehicles of the Department of Public
Safety and Corrections, for the purposes of verifying the accuracy and authenticity of the
social security number, driver's license number, or full date of birth provided by the voter.
The office of motor vehicles shall not disclose information concerning a registered voter
transmitted pursuant to this Subparagraph, except that it may transmit such information to
the United States Social Security Administration for the purposes of verifying the accuracy
and authenticity of the social security number provided by the voter.
(b) Notwithstanding the provisions of Paragraph (1) of this Subsection, the
Department of State or registrar of voters may transmit the full date of birth and last four
digits of the social security number, if available, of a registered voter to the Supervisory
Committee on Campaign Finance Disclosure to verify the identity of a candidate for purposes
of campaign finance reporting. The supervisory committee shall not disclose information
transmitted to it pursuant to this Subparagraph.
(c) Notwithstanding the provisions of Paragraph (1) of this Subsection, the
Department of State or registrar of voters shall transmit the email address, if available, of a
candidate to the Board of Ethics for purposes of contacting the person regarding matters
relating to laws within the jurisdiction of the board. The Board of Ethics shall not disclose
information transmitted to it pursuant to this Subparagraph.
(d) Notwithstanding the provisions of Paragraph (1) of this Subsection, the
Department of State may provide to a clerk of court the full date of birth of a registered voter
for the preparation of a general venire selection in accordance with R.S. 18:175. The clerk
of court shall not disclose the full date of birth of a registered voter provided pursuant to this
Subparagraph.
(e) The provisions of Paragraph (1) of this Subsection shall not apply to voter
registration information or data transmitted to a state or federal governmental agency or
private vendor to provide voter registration eligibility or address data pursuant to a written
agreement for purposes of voter list maintenance of the state voter registration computer
system.
(f) Notwithstanding the provisions of Paragraph (1) of this Subsection, the
Department of State or registrar of voters may transmit a registered voter's full date of birth
and mother’s maiden name to the Louisiana Department of Health to amend the voter's birth
certificate. The Louisiana Department of Health shall not disclose information transmitted
to it pursuant to this Subparagraph.
D.(1) Notwithstanding the provisions of this Section, the registrar, the clerk of court,
and the Department of State shall not disclose the name and address of a law enforcement
officer if the registrar has received certification from the law enforcement agency employing
the officer that the officer is engaging in hazardous activities to the extent that it is necessary
for his name and address to be kept confidential. The registrar shall indicate such
certification in the state voter registration computer system upon receipt of the certification.
(2) Notwithstanding any provision of this Section to the contrary, the registrar of
voters, the clerk of court, and the Department of State may disclose the name and address of
a law enforcement officer who has qualified as a candidate for office between the date of
qualifying of the candidate and the general election.
(3) Any agency employing a law enforcement officer availing himself of Paragraph
(1) of this Subsection shall also issue a decertification notice to the registrar of voters when
the officer is no longer engaging in hazardous activities to the extent that it is necessary for
his name and address to be kept confidential.
E. Notwithstanding the provisions of this Section or any other law to the contrary,
the registrar of voters shall allow inspection of voter registration applications or copies
thereof. However, information relating to a particular individual's declination to register to
vote or information relating to the specific public assistance agency or motor vehicle office
through which a particular individual registered to vote shall be confidential and shall not be
used for any purpose other than voter registration.
F. Notwithstanding any provision of this Section to the contrary, the registrar, the
clerk of court, and the Department of State shall be prohibited from disclosing the following:
(1) Any information of a type exempted from disclosure pursuant to any other
Subsection of this Section received from another state pursuant to a cooperative agreement
authorized by R.S. 18:18(D).
(2) Any geographical coding of addresses of registered voters.
(3) An application to vote absentee by mail, information contained therein, or the
status of a voted ballot until the applicant has returned his voted ballot to the registrar and
the registrar has accepted the voted ballot.
(4) Computer system or program information, including software, related menus,
flow charts, network diagrams, usernames, nonpublic uniform resource locators, database
object names, computer names, device identifiers and serial numbers, screen printouts and
captures, internet protocol address numbers, passwords, source materials, prompts, dialogues,
operating and instructional manuals, programming materials or instructions, and any other
computer operating or support materials concerning the state voter registration computer
system and election management system or voting equipment.
(5) Any information contained within the state voter registration computer system
and election management system which if disclosed may impair the security of the statewide
voter registration system and election management system or the integrity of the information
maintained on the systems or voting equipment.
(6) Internet protocol address numbers submitted to or captured by the state voter
registration computer system and election management system.
(7) The name and physical address of a program participant in the Department of
State Address Confidentiality Program, as provided in R.S. 44:51 et seq.
(8) Votes that are void because of the death of a candidate pursuant to R.S. 18:469,
withdrawal of a candidate pursuant to R.S. 18:502, resignation of a public officer subject to
a recall election pursuant to R.S. 18:1300.7, or disqualification of a candidate pursuant to
R.S. 18:1410.
G. Repealed by Acts 2024, No. 390, §3.
H. Notwithstanding any provision of this Section to the contrary, the registrar, the
clerk of court, and the Department of State shall not disclose in a list of commissioners the
address or telephone number of an early voting commissioner, commissioner-in-charge,
commissioner, or alternate commissioner who is certified to serve in an election.
I, J. Repealed by Acts 2023, No. 91, §2, eff. June 6, 2023.

Legislative History

Acts 1976, No. 697, §1, eff. Jan. 1, 1978; Acts 1979, No. 229, §1, eff. July 13, 1979; Acts 1988, No. 909, §1, eff. Jan. 1, 1989; Acts 1991, No. 505, §1; Acts 1991, No. 810, §1; Acts 1993, No. 418, §1, eff. Jan. 1, 1994; Acts 1994, 3rd Ex. Sess., No. 10, §1, eff. Jan. 1, 1995; Acts 1997, No. 43, §1; Acts 1997, No. 1420, §1, eff. Jan. 1, 1998; Acts 2001, No. 451, §6, eff. Jan. 12, 2004; Acts 2003, No. 1220, §2, eff. July 3, 2003; Acts 2006, No. 613, §2; Acts 2007, No. 240, §1; Acts 2008, No. 136, §1, eff. June 6, 2008; Acts 2008, No. 520, §1, eff. June 30, 2008; Acts 2010, No. 624, §1, eff. June 25, 2010; Acts 2012, No. 138, §1, eff. May 14, 2012; Acts 2013, No. 383, §1, eff. June 18, 2013; Acts 2013, No. 395, §1, eff. June 18, 2013; Acts 2014, No. 59, §1, eff. May 16, 2014; Acts 2014, No. 60, §1, eff. May 16, 2014; Acts 2015, No. 307, §1, eff. June 29, 2015, and §2, eff. Jan. 15, 2016; Acts 2018, No. 325, §1; Acts 2018, No. 425, §1; Acts 2018, No. 712, §1, eff. June 2, 2018; Acts 2020, No. 28, §1, eff. June 4, 2020; Acts 2020, No. 136, §1, eff. June 9, 2020; Acts 2020, No. 169, §1, eff. June 11, 2020; Acts 2021, No. 381, §1, eff. June 17, 2021; Acts 2022, No. 274, §1, eff. June 3, 2022; Acts 2022, No. 419, §1; Acts 2023, No. 91, §§1,2, eff. June 6, 2023; Acts 2023, No. 225, §1; Acts 2024, No. 390, §§1, 3; Acts 2025, No. 386, §1.