§ 4-13.6-5-9 — Copies of bids or quotations; files; public records

Indiana § 4-13.6-5-9

• Jurisdiction: Indiana
• Art. 13.6: STATE PUBLIC WORKS
• Ch. 5: Bidding Requirements

Text

(a) In order to preserve the integrity of bids or
quotations, the division shall make a copy of each bid or quotation as
soon as possible after the bids or quotations are opened and before they
may be inspected and copied by the public under IC 5-14-3. In making
these copies, the division is required to copy only those portions of the
bids or quotations which, if altered, would affect the integrity of the bid
or quotation. The division may make these copies by means of
microfilm or by any other means that the commissioner may specify.
(b) The division shall keep in a file all original bids or quotations
and all documents pertaining to the award of a public works contract
or a professional services contract.
(c) The copies required by subsection (a) and the files required by
subsection (b) are public records under IC 5-14-3. The division shall
retain these copies and files according to retention schedules
established for these records under IC 5-15-5.1.
(d) This section is subject to IC 4-13.6-2-9.

Legislative History

As added by P.L.24-1985, SEC.7. Amended by P.L.18-1991, SEC.15.