§ 24-80-101 — Definitions

Colorado § 24-80-101

• Jurisdiction: Colorado
• Title 24: Government
• Art.: State History, Archives, and Emblems

Text

As used in this part 1, unless the context otherwise
requires:

(1) Governmental agency means any state agency and any office,
department, division, board, bureau, commission, institution, or agency of any
county, city, city and county, special district or other district in the state, or any
legal subdivision thereof.

(2) Records means all books, papers, maps, photographs, audio recordings,
visual recordings, audio-visual recordings, or other documentary materials,
regardless of format, made or received by any governmental agency in pursuance
of law or in connection with the transaction of public business and preserved or
appropriate for preservation by the agency or its legitimate successor as evidence
of the organization, functions, policies, decisions, procedures, operations, or other
activities of the government or because of the value of the official governmental
data contained therein. As used in this part 1, the following are excluded from the
definition of records:

(a) Materials that are not made or received by any governmental agency in
pursuance of law or in connection with the transaction of public business but that
are preserved or appropriate for preservation because of the value of the data
contained therein or because of the historical value of the materials themselves;

(b) Library books, pamphlets, newspapers, or museum material made,
acquired, or preserved for reference, historical, or exhibition purposes;

(c) Private papers, manuscripts, letters, diaries, pictures, biographies, books,
and maps, including materials and collections previously owned by persons who are
not associated with a governmental agency and that are transferred by the
previous owners to the state historical society;

(d) Extra copies of publications or duplicated documents preserved for
convenience of reference;

(e) Stocks of publications; and

(f) Electronic mail messages, regardless of whether such messages are
produced or stored using state-owned equipment or software, unless the recipient
has previously segregated and stored such messages as evidence of the
organization, functions, policies, decisions, procedures, operations, or other
activities of the government or because of the value of the official governmental
data contained therein.

(3) State agency means any department, division, board, bureau,
commission, institution, or agency of the state.

(4) State archivist means the head of state archives and records appointed
by the executive director of the department of personnel.

Legislative History

Source: L. 51: p. 777, � 1. CSA: C. 154, � 18(10). CRS 53: � 131-3-1. L. 59: p. 742, � 3. C.R.S. 1963: � 131-3-1. L. 96: (1)(f) added, p. 1485, � 8, effective June 1. L. 2016: Entire section amended, (HB 16-1368), ch. 231, p. 924, � 1, effective August 10. L. 2023: IP(2) amended, (HB 23-1056), ch. 369, p. 2219, � 1, effective August 7.